Fatalities and multiple hospitalizations

This description of worker’s compensation coordinator duties and responsibilities provides a general overview and reference. Your campus may allocate specific tasks and responsibilities in a different manner.


Time-sensitive reporting requirements

8 hoursYour campus has an obligation to notify State occupational health and safety regulators about the death of any UW System employee from a work-related incident within eight (8) hours of its occurrence.

  • During normal business hours, contact the Department of Safety and Professional Services at 608-266-2112. 
  • During non-business hours, contact Wisconsin Emergency Management at 800-943-0003.

Worker's compensation coordinators should verify in advance who is responsible for their campus notification in these situations.

12 hoursAll employee deaths must be reported to a Claims Examiner at UW System Administration within 12 hours since the Claims Examiner has 24 hours to report to DWD and DOA.



Process claim information (including WKC-12) and submit to the Claims Examiner. Assist in investigation by obtaining facts of injury and resulting death. Provide next of kin/contact person, list of dependents, police report and death certificate when available.

Work-related fatalities are OSHA recordable. On the OSHA tab, select OSHA Recordable, the appropriate injury/illness category, and severity 5 for Death.


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