Office of Procurement

Periodical Subscription Services 09-2229

University of Wisconsin System - Office of Procurement
780 Regent Street, Rm. 145
Madison, Wisconsin 53715

COMMODITY OR SERVICE:
Periodical Subscription Services

CONTRACT NO.: 09-2229

NIGP CODE: 956-60

ELIGIBLE PURCHASERS:
University of Wisconsin System Libraries and Wisconsin Technical College System District Libraries

*Note exceptions in Vendor Information section below - State of Wisconsin Agencies and Municipalities

CONTRACT TERM:
May 1, 2009 through April 30, 2011 with one (1) one-year renewal options
 
VENDORS:
Avanti Enterprises, Inc.
P.O. Box 3563
720 Williamsburg Corp.
Oak Brook, IL  60522-3563

Casalini Libri s.p.a.
Via Benedetto da Maiano, 3
50014 FIESOLE (FI)
ITALY

EBSCO Information Services
1140 Silver Lake Road
Cary, IL   60013-1685

Harrassowitz
Krauzberger Ring 7 b-d
65205 Wiesbaden
GERMANY

W.T. Cox Subscriptions
201 Village Road
Shallotte, NC   28470

Swets
160 Ninth Avenue
Runnemede, NJ   08078-1126

BOOKS AND MATERIALS INCLUDED:
Firm orders for U.S. imprint publications, books in print, out-of-print, books on tape, pre-bound books, Braille books, university press books, encyclopedias, ephemeral publications, and pamphlets (bound and unbound).

DESCRIPTION:
This contract is optional. Libraries are encouraged to purchase from contractors who offer the materials and pricing that best meet their needs in the most practical and economical manner. Libraries should identify themselves as a University of Wisconsin System or Wisconsin Technical College System Library and reference the contract number 09-2229 when placing orders under the terms of the contract as listed below.

ORDERS:
Contractors shall accept paper, fax and electronic orders. Contact vendor for electronic ordering format/information. Minimum order is one book or item (see exception - Ingram). Contractors will allow purchases up to $5000 to be made on a Purchasing Card (see exception - with fee by YBP Library Services).

DELIVERY:
Within thirty (30) days after receipt of a purchase order, the Contractor shall ship all available materials, titles, etc. and provide a statement advising the ordering Library of any item(s) not-in-stock and/or any items(s) that are out-of-print (OP), temporarily out-of-stock (OS), or item(s) that are out-of-stock indefinitely (OI) and item(s) not supplied for other reasons. When reporting items temporarily out-of-stock (OS), Contractor shall, whenever possible, advise the UWS Library of the anticipated delivery date.

RUSH DELIVERY:
Contact  vendor for any additional Rush Delivery (24-hour) charges.

FILL RATE:
Each Contractor shall maintain an average fill rate of eighty (80) percent in sixty (60) days from date of firm order for current U.S. imprint items. Line items that are reordered, back-ordered, or partially filled are not considered filled line items when calculating this service level. Orders not filled and partials shall be reported.

F.O.B.:
Destination including delivery inside doors of library’s receiving platform. Costs include shipping.

TERMS:
Net 30 days

PRICING:
SEE DISCOUNTS LISTED IN VENDOR LIST BELOW. Discounts listed are percentage reductions from the publisher’s list price at the time of order.

REFERENCE:
Request for Bids number LT-09-2229-A

CONTRACT ORIGIN:
UW System Office of Procurement

OTHER INFORMATION:
For further information contact:

Ruth Ginzberg at 608/263-4379 or E-Mail: rginzberg@uwsa.edu

VENDORS

Avanti Enterprises, Inc.
P.O. Box 3563
720 Williamsburg Corp.
Oak Brook, IL   60522-3563

CONTACT PERSON(S):
Sandy Jones, Manager
Phone:800/799-6464
Fax:  630/968-3728 or 877/799-6474
E-Mail:  sales@avantiusa.com

FEIN NUMBER:
36-2986593

WEBSITE:
www.avantiusa.com

DISCOUNTS:

Early Renewal Discount:          March 1 – April 30 – 1.6%
                                                May 1 – September 30 – 1.0%

Prepayment Discount:            March 1 – April 30 – 0.5%
                                               May 1 – June 30 – 0.3%
                                               July 1 – July 31 – 0.25%
                                                August 1 – Sept. 30 – 0.20%

Other Discount:                       Newspapers – 0.5% - 1.5%

Escrow Account Fees or Discounts:  2.0% to 5.0% fee for cost of escrow accounts at our financial institution

SERVICE FEE RANGE:   2.2% to 6.0%

PRODUCTS OFFERED:

Specializes in Books, Magazines, Journals and Periodicals

Offers subscriptions to many popular, scientific, technical and medical titles published in many different countries

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Casalini Libri
Via Benedetto da Maiano, 3
50014 FIESOLE (FI)
ITALY

CONTACT PERSON(S):
Colleen Campbell
Telephone:  +39-055-50181
Fax:  +39-055-5018201
E-Mail:  gen@casalini.it

FEIN NUMBER:
98-0606701

WEBSITE:
www.casalini.it

DISCOUNTS:

Early Renewal Discount:         0%

Prepayment Discount:            0%

Other Discount:                       0%

Escrow Account Fees or Discounts:  None

SERVICE FEE RANGE:  10% to 12%

PRODUCTS OFFERED:  Specializes in Italian, French and Spanish books and journals

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EBSCO Information Services
1140 Silver Lake Road
Cary, IL   60013-1685

CONTACT PERSON(S):
Paula Brewster
Telephone:  847/639-2899
Fax:  847/639-1129
E-Mail:  sbrewster@ebsco.com

Toll Free Number:  800/323-6501
Toll Free Fax Number:  800/828-6645

FEIN NUMBER:
63-6014186

WEBSITE:
www.ebsco.com
 
DISCOUNTS:

Early Renewal Discount:         0%

  • Prepayment Discount:            March 1-31 – 0.9%
                                                 April 1-30 – 0.8%
                                                 May 1-31 – 0.7%
                                                 June 1-30 – 0.6%
                                                 July 1-31 – 0.5%
                                                 August 1-31 – 0.3%
                                                 Sept. 1-30 – 0.2%

Other Discount:                       0%

Escrow Account Fees or Discounts:  No escrow account available for prepayments.

Offers a performance bond at a cost of $5.00 per $1000.00 ordered with a minimum of $1000.00 per bond.  Cost of bond borne by UW Institution.

SERVICE FEE RANGE:  1% to 8%

PRODUCTS OFFERED:  Subscription provider for more than 300,000 title listings from more than 78,000 publishers worldwide


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Otto Harrassowitz GmbH & Co. KG
Krauzberger Ring 7 b-d
65205 Wiesbaden
GERMANY

CONTACT PERSON(S):

Justin Clarke
Regional Sales Mgr., USA
820 University Blvd., S.
Suite 2C
Mobile, AL   36609

Telephone:  251/342-2929
Fax:  251/342-5732
E-Mail:  jclarke@harrassowitz.de

Toll Free Number:  800/348-6886
Toll Free Fax Number:  800/574-5732

FEIN NUMBER:
98-0423753

WEBSITE:
www.harrassowitz.de

DISCOUNTS:

Early Renewal Discount:         0%

Prepayment Discount:            For subscription year 2010

                                                Prepay Less than $100,000 USD

                                                Prior to June 1, 2009 – 1.5%
                                                June 1-30, 2009 – 1.0%
                                                July 1-31, 2009 – 0.5%
                                                August 1-31, 2009 – 0.25%
                                                Sept. 1-30, 2009 – 0%

 

                                                Prepay More than $100,000 USD

                                                Prior to June 1, 2009 – 2.5%
                                                June 1-30, 2009 – 2.0%
                                                July 1-31, 2009 – 1.5%
                                                August 1-31, 2009 – 1.0%
                                                Sept. 1-30, 2009 – 0.5%

Other Discount:                       0%

Escrow Account Fees or Discounts:  1% to 5%

SERVICE FEE RANGE:   0% to 3.85%

PRODUCTS OFFERED:    Journals and Periodicals

NOTE:  Any prepayment funds used to pay for Elsevier ScienceDirect subscriptions will receive an extension of credit of 0.55% for any prepayment made before September 30.

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W.T. Cox Subscriptions
201 Village Road
Shallotte, NC   28470

CONTACT PERSON(S):
Lori Hansen
Telephone:  800/571-9554, Ext. 219
Fax:  877/755-6274
E-Mail:  lhansen@wtcox.com

Toll Free Number:  800/571-9554
Toll Free Fax Number:  877/755-6274

FEIN NUMBER:
56-1352557

WEBSITE:
www.wtcox.com

DISCOUNTS:

Early Renewal Discount:         0%
Prepayment Discount:            0%
Other Discount:                       0% to 3.8%
Escrow Account Fees or Discounts:  None

SERVICE FEE RANGE:   0% to 3.8%

EXTRA OFFERINGS:   Will provide a 0% to 12% discount range to schools and public libraries.

Discount structure is based on individual collections.  Pricing is based on eligible titles.  At all times, W.T. Cox Subscriptions offers the most cost advantageous publisher list price available.

For exact pricing, please contact:

Nancy Valley
201 Village Road
Shallotte, NC  28470
800/571-9554
Fax:  877/755-6274
E-Mail:  nvalley@wtcox.com

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Swets Information Services
160 Ninth Avenue
Runnemeade, NJ   08078

CONTACT PERSON(S):

Norene Allen
Telephone:  800/645-6595, Ext. 2313
Fax:  856/632-7313
Mobile: 913-522-2039
E-Mail:   nallen@us.swets.com

FEIN NUMBER:

22-3640953

WEBSITE:
www.swets.com
 
DISCOUNTS:

Early Renewal Discount:         0%

Prepayment Discount:            April 30, 2009 – 0.57%
                                             May 31, 2009 – 0.49%
                                             June 30, 2009 – 0.41%
                                             July 31, 2009 – 0.33%
                                             August 31, 2009 – 0.25%
                                             Sept. 30, 2009 – 0.17%

Other Discount:                       0%

Escrow Account Fees or Discounts:  Swets does not use escrow accounts, but can issue a Bank Guarantee.  The charge to the customer for a Bank Guarantee is .50%.

SERVICE FEE RANGE:   0% to 6%

PRODUCTS OFFERED:  Subscription provider for periodicals, electronic journals, irregular titles, and other forms of multi-media.

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