Office of Procurement

VAT Reclamation Services, 06-2160

University of Wisconsin System - Office of Procurement
780 Regent Street, Rm. 145
Madison, Wisconsin 53715

COMMODITY:

VAT Reclamation Services for the UW System

CONTRACT TERM:

October 1, 2006 through September 30, 2008 with one (1) one-year extension options

CONTRACT NO. 06-2160

NIGP CODE: 208-10

VENDOR:

Universal VAT Services
2771 Lawrenceville Hwy.
Suite 110
Decatur, GA 30033

CONTACT PERSON:

Berry Johnson
Account Service Manager
Mobile: 404-992-0185
Fax: 347-274-2805
bjohnson@universalvatservices.com

DIVISION OF PROCEEDS:

For retrieval and mailing invoices to UVS done by UW Campuses
– 22% retained by UVS

For on-site retrieval done by UVS
– 27% retained by UVS

Proceeds retained by UVS will be based on successful reclamations only.

SERVICES INCLUDED IN RATES:

Retrieve (as requested) and review invoicing
Restyling invoices
Sorting, adjusting and listing valid invoices/receipts in UWS spreadsheet
Preparing the claim
Arranging support documents
Handling queries
On-line reports and periodical service review
Agent’s fee
Courier charges

*UVS will retain an additional 10% for restyling invoices.

UVS will attempt to obtain corrected or restyled invoices which are missing any of the following:

Invoice or folio number
Date of departure
All charges
VAT percentage
VAT breakdown

On UK invoices/receipts:

VAT registration number

Invoices/receipts which say “copy”, “statement”, “intermediate invoice”, “information only”, “preliminary”, or “This is not a VAT invoice/receipt”

SPECIAL NOTE:

UVS also offers UWS the opportunity to collect on non-travel related expenses, i.e., Study abroad, international programs, executive MBA tours, technical journals research related expenses, wire transfers to foreign suppliers, and commodity/service purchases from foreign vendors.

UVS will assist UWS in determining any potential reclamation opportunities related to the purchasing card.

CONTRACT ORIGIN: UW System Request for Proposal #LT-06-2160

ELIGIBLE PURCHASERS: All UW System campuses

For information concerning this contract, contact Lori Taylor at 608/263-4380 or email: ltaylor@uwsa.edu