Office of Procurement

Surety Bond Insurance for Notaries Public, 00-2072

University of Wisconsin System - Office of Procurement
780 Regent Street, Rm. 145
Madison, Wisconsin 53715

COMMODITY OR SERVICE:

Surety Bond Insurance for Notaries Public for the University of Wisconsin - System wide

CONTRACT NO.: 00-2072

NIGP CODE: 946-67

DESCRIPTION:

This contract is for the purchase of bond insurance which notaries public are required to have. It also will cover the process of becoming a notary public or renewing a notary public commission.

NOTE: Wisconsin Act 32 transferred responsibility for issuing notary public commissions from the Office of the Secretary of State to the Department of Finanancial Institutions. Please be sure to read the instructions below carefully to ensure the application and payment are processed correctly.

BACKGROUND:

A notary public must be a Wisconsin resident, 18 years or older, be familiar with the duties and responsibilities of a Notary, and not have an arrest or conviction record which is unacceptable under Wis. Stats. 111.335.

In order to complete a notary application, you must first obtain a notary seal or rubber stamp. The seal or stamp must state "Notary Public", "State of Wisconsin", and the name of the notary. You may use the initials or a shortened first name if you wish, but you must use your current last name in full. You must also always sign your name exactly as set forth on your notary seal or stamp.

A $500 surety bond is required for all applicants applying or reapplying for a four- year notary public commission. No bond is required for United States residents who are licensed to practice law in Wisconsin who are applying for permanent commissions. The surety bond is an insurance agreement making the surety legally liable to the party who is harmed, for up to $500 in damages caused by a notary’s misconduct or neglect in executing notarial acts. This bond cannot be cancelled and will expire in four years with the notary commission.

INSTRUCTIONS

Notary Bond Renewal Service provides the required bond and also files the necessary paperwork with the Wisconsin Department of Financial Institutions. Once the notary application is filled out, the following should be sent to Notary Bond Renewal Service

  • A completed application
  • A check in the amount of $20 made out to the Wisconsin Department of Financial Institutions.
  • A check in the amount of $25 made out to Notary Bond Renewal Service

CONTRACT TERM: April 1, 2010 - Until Amended

VENDORS:

Notary Bond Renewal Service
P.O. Box 510516
Milwaukee, WI 53203
414-271-3234

FEIN NO.: 39 1018736

PRICING:

Each bond costs $25.00. There is also a $20.00 fee which covers the required bond and the filing fee. Notary Bond Renewal Service will handle the entire transaction directly with the Wisconsin Department of Financial Institutions.

USEFUL LINKS:

1)Risk Management Policy & Procedure, "Crime Risk Management"
2) Notary Public Instructions and Application - Form available on Wisconsin Department of Financial Institutions' website.
3) Notary Public General Information (FAQ's, fee information,etc.)

CONTRACT ORIGIN: UW System Office of Procurement

For further information contact: Gus Juffer at 608-263-4380 or E-mail: gjuffer@uwsa.edu