Summary of Current State Assessment

Assessment of Current State of Personnel Systems

A Summary of Findings

January 18, 2012

Background

As with any business change, one of the most important steps is to assess the current state in order to effectively build the future state.  Each institution (not including UW-Madison) was asked, in September 2011, to assess the current classified and unclassified personnel systems and detail specific problems, symptoms or limitations that prohibit or limit its ability to effectively manage its workforce and to complete the task by early November 2011.   The intent of the assessment would be to serve as a starting point to begin building the framework of the future state of the new personnel systems. 

Institutions' Current State Assessments (current state assessment report)

Each UW institution (except UW-Madison) completed a current state assessment.   Each individual report was reviewed, and duplicate and extraneous comments were deleted.  The assessments were then combined into a single report that categorizes current state problems, symptoms, and limitations into several overarching categories: General; Benefits and Leave Entitlements; Classification and Title; Compensation; Employment; Layoffs and Grievance Procedures; Recruitment; Supervision and Discipline; Work Environment; and Miscellaneous.

Additional information that is provided in the report is: (1) an indication if the issue pertains to both the current classified and unclassified systems (indicated by the letter “B” in the first column); to only the unclassified system (indicated by the letter “U”); and to only the classified system (indicated by the letter “C”); (2) the priority assigned by the institution to each issue; and (3) the number of institutions reporting the issue.

Next Steps

The combined report will serve not only to inform the UPS Project Team as it begins its work to build the framework of the new personnel system but also to begin a dialogue at the institutions to examine the issues raised that are within  its control (e.g., the lengthy unclassified recruitment process).