Safety & Loss Prevention
Facility Central Data Request
General Technical Considerations
Field Specifications for Data Submission
| Field Name | Data Type | Field Length | Position | Notes |
|---|---|---|---|---|
| Key Data: | 1 | |||
| unit (3010) | CHAR | (1) | 1-1 | |
division (3020) |
CHAR | (2) | 2-3 | 2 |
| facility number (3030) | CHAR | (5) | 4-8 | |
| Facility Data: | ||||
| facility name (3040) | CHAR | (40) | 9-48 | |
| date of construction | NUMBER | (4) | 49-52 | 3 |
| ownership (3060) | CHAR | (1) | 53-53 | |
| type of facility (3070) | CHAR | (3) | 54-56 | |
| funding source (3080) | CHAR | (1) | 57-57 | |
| area, total assignable (3090) | NUMBER | (8) | 58-65 | |
| area, total unclassified (3100) | NUMBER | (8) | 66-73 | |
| area, total nonassignable (3110) | NUMBER | (8) | 74-81 | |
| area, gross (3210) | NUMBER | (8) | 82-89 | 2 |
| address 1 (3200) | CHAR | (30) | 90-119 | |
| address 2 (3210) | CHAR | (30) | 120-140 | |
| municipality (3220) | CHAR | (50) | 150-199 | 4 |
| state (3230) | CHAR | (2) | 200-201 | 5 |
| zip code (3240) | NUMBER | (9) | 202-210 | 6 |
| county (3250) | CHAR | (30) | 211-240 | |
| utility indicator (4340) | CHAR | (1) | 241-241 | 7 |
Note:
- All fields with 'NUMBER' format must be unsigned numeric.
- Not a required field (3020 and 3210).
- 'Date of Construction' must be 'YYYY' (e.g., 1992).
- Element number 3220 must be either City of ___, Town of ____ or Village of ____.
- Element number 3230 will default to 'WI'.
- Element number 3240 must be zip plus four without the dash.
- 'Utility Indicator' must be 'Y' or 'N' (yes or no) facility is connected to campus heating plant.
General Technical Considerations
There are several general guidelines which are common to the preparation and processing of all data submission files. These common guidelines are discussed below, while the instructions specific to the individual data submission files are contained within the Data Element Dictionary itself.
Changes in Entity Keys
If the entity within the curricular or student data area changes between data submissions, a list of such changes must accompany the submission which contains the changed key(s).
Field Justification
Right-justify and zero-fill all fields which are to be used in calculations. All such fields are identified with an asterisk (*) on the Data Element lists contained within the sections that follow. All numeric fields must be unsigned.
All other fields are left-justified and blank-filled. (Also note the Coding Considerations in the Data Element Dictionary.)
Data Submission via FTP
The following information is needed for submitting the Facility CDR data via FTP.
Facility CDR destination site: cdr.uwsa.edu (must be lower case)
| Destination file name: | WXXXZZZ.YYYT* |
XXX = |
CDR (CDR file) |
ZZZ = |
PHY (Physical Facility) |
YYY = |
year (e.g., 045 for 2004-05) |
T = |
A (annual) |
| * =
|
Institution Code |
Sample: WCDRPHY.045AK (2004-05 Annual file for Stevens Point)
Re-Submission of CDR Files
Re-submission of CDR files may be requested by System Administratino or may be initiated by an institution. If an insitution decides to re-submit a CDR file, an email informing System Administration of this intention should be sent to the appropriate data manager.