Coordinating Committees

CUWL, Collection & Resource Sharing Coordinating Committee

Conference Call
10/8/2008
9:00 a.m. – 10:00 a.m.

Present: Ron Hardy, Karen Jander, John Jax (minutes), Lisa Jewell, Dina Kaye, Lisa Pillow Richard Reeb (chair), Tom Reich, Mary Rieder, and Kathy Schneider.  

Meeting began at 9:05 a.m.

Announcements:

Hardy and Schneider will give an update (i.e., use) on the Document Delivery Working Group to the CUWL Directors. 

Corrections:

Lisa Jewell was present at the 9/3/08 conference call.

Reeb noted that the minutes from August have not been posted and will check on this.

Minutes from 9/3/08 conference call were approved with corrections.

ERM:

Chris Kline who was head of the Acquisitions’ Licensed Resources Unit at Madison and chaired the ERM working group has departed. Both a chair and new member will have to be appointed. Jander, who is a member, highlighted what this group had been doing. Suggestions for appointment were made.  

Library Dynamics:

Sharon Knight, CDC chair, had questions regarding the upcoming presentation at the October 17, 2008 CDC meeting. Pillow and Jax commented that the group is working on reports and a training session for the CDC meeting.

Periodical Procurement:

Judy Wurtzler is chairing this group that is charged with revising the periodical bid document. The periodical bid document should be discussed at the next CDC meeting. Madison would like to add some items to the bid document. Jewell reported on the previous bid document which expired 2-3 years ago.   

Document Delivery Working Group:

Hardy, Rieder, and Schneider provided an update about what is going on with this group. Usage reports need to be generated in order to justify continued funding. Rieder feels the credit cards increase flexibility and open up purchasing options.

Delivery Slips:

Rieder spoke to Terry Wilcox  of the Delivery Services Committee and learned that UW-Oshkosh, UW-River Falls, and UW-Whitewater are no longer using the Word templates originally designed for UB routing slips. They have edited a file within Voyager to create their routing slips. Rieder is experimenting with editing this file and will test it with a few requests. If it works, she will discuss it with the former UB Working Group, and hopefully the idea of a standardized UB routing slip for all of the UW’s can be brought to the CUWL Directors for discussion at their next meeting.

Other:

Arrangements for the upcoming CDC meeting were discussed. Reeb and Jewell will work out the location and meal arrangements with Sharon Knight.

Other agenda topics for the CDC meeting were discussed. Reich reminded members that Shared Electronic Collection (SEC) use statistics need to be sent out as they are helpful for decision making.

Jax inquired about the historical UB reports. Jewell reported that they have been collected and work is being done on them.

The next conference call will be 11/5/2008 at 9:00 a.m.

Meeting adjourned at 9:47 a.m.

Respectfully submitted,

John Jax
10-27-2008