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CDC Phone Conference
January 26, 2004

Minutes

Present:

John Jax UW - LaCrosse
Paul Moriarty UW System
Cathy Palmini UW – Stevens Point
Ella Cross UW – Superior
Todd Mountjoy UW - Colleges
Sylvia Beardsley UW - Parkside
Judy Wurtzler UW - Platteville
Curt LeMay UW – River Falls
Joan Robb UW – Green Bay
Cynthia Huebschen UW - Oshkosh
Galadriel Chilton UW - LaCrosse
Susan Barribeau UW - Madison
Richard Reeb UW - Madison
Bill Johnston UW - Stout
Mary Rieder UW - Colleges
Janice Bogstad UW – Eau Claire
Roni Carey UW – Eau Claire
Sharon Knight UW - Whitewater
Karen Jander UW - Milwaukee
Janet Padway UW - Milwaukee
Lorie Docken
JoAnn Carr
UW System
UW - Madison

Not participating:

Barbara Baruth

1. The meeting was called to order at 1:00 pm.
2. The agenda was reviewed and accepted with additions. The committee discussed various campuses’ experiences with the electronic version of PNAS. The new pricing policy is convoluted and takes into account online use, number of society publications subscribed to, number of articles faculty from an institution have authored in society publications and Carnegie Classification. Members agreed to keep each other informed. Docken also asked those who attended ALA midwinter to comment on the proposed pricing structure change for Project Muse. A price increase should probably be expected. A motion was made by Robb and seconded by Carr to accept the agenda. Motion passed.
3. Docken reported that Ethnic NewsWatch is now part of the Badgerlink subscription and thus will no longer be part of the shared electronic collection budget. Carr reported that although no contracts have yet been signed, all indications are that ERIC documents will be free on the web. This would eliminate the ESubscribe subscription from the shared electronic collection also.
4. Docken asked for discussion of the supplemental funding proposal. It appears that the most likely candidate for these supplemental funds is PsycARTICLES. Docken presented the pricing structure. The total would be $137,425. The majority of campuses use Ebsco as the vendor for PsycINFO, although there are some using CSA and SilverPlatter. Most campuses not presently using Ebsco for PsycINFO would agree to switch. In this case, Docken feels there MAY be an opportunity to lower the price somewhat. Knight asked how this would work for campuses already subscribing to PsycARTICLES. The new subscription would start in the new fiscal year. Campuses would need to retain PsycINFO subscriptions. Jax asked how we should proceed. Jax and Docken will present the supplemental funding proposal to CUWL on February 2, 2004. Before this, Docken will ask Cheryl Bradley, WILS, for a new price schedule based on all campuses accessing through Ebsco. The cost sharing proposal would add $100,000 to the budget, but this additional amount will not cover the cost of PsycARTICLES totally. Bogstad suggested that if we no longer pay for ESubscribe, this would supply the additional funds. Robb suggested we ask campuses to increase their contributions. Jander asked if campuses already subscribing to Psycharticles would pay more/less in this scenario. Most campuses would pay less; Madison would pay more.
5. JSTOR Arts and Sciences III was not recommended as a candidate for the supplemental funding. These supplemental funds could also be used to cover future deficits. Docken feels that this could only be done after a critical analysis of the collection was completed.
6. The committee agreed on the renewal of BioOne.
7. Robb suggested asking CUWL for a yearly inflation increase. The budget has been static since 1999. Without further legislative fiscal assistance, the UW System budget will not increase.
8. The committee discussed ideas for how a critical evaluation of the collection should proceed. Library Directors have indicated that this should be done. Docken stated that some directors have reservations about the dictionary/reference type products. After much discussion, it was decided to form a joint committee (with representation from the Reference Coordinators group) and attempt a survey. A planning committee will be formed. Members will be Jax and Robb and two members from the Reference Coordinators. Group. This group will plan the agenda for a joint meeting. Jan Bogstad and Joan Robb will be part of the Survey committee and, with others, will find out how the survey was accomplished at Eau Claire.
9. Knight announced that Whitewater was trialing the Sage full text product
10. Moriarty reported on the Electronic Resource Management Task Force. The contracts have been signed with Exlibris and the project is going forward. On February 10, there will be a kick off meeting. Training sessions will be held the first two weeks of March. The plan presently is to bring up SFX in the spring and Metalib in the fall.
11. Barribeau said that although Madison has not received the Ingenta renewal, committee members should give her their thoughts on its renewal. She will email information when it arrives.
12. The committee discussed the new databases offered by Ebsco. Some campuses have not offered them as they are free for one year only. There is also concern about the moving of data off Academic Search Elite to these new databases.
13. The meeting was adjourned at 2:20 pm.

Submitted by:
Sylvia Beardsley