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CUWL-Collection Development Committee

May 29, 2002; 9-11 a.m.

Conference Call Minutes

Present:
Barribeau, Susan (UW-Madison) Beardsley, Sylvia (UW-Parkside)
Bogstad, Janice (UW-Eau Claire) Carr, Jo Ann (UW-Madison-CIMC)
Cross, Ella (UW-Superior) Docken, Lorie (UWSA)
Finnegan, Brian (UW-LaCrosse) Hoelzen, Randy (UW-LaCrosse)
Huang, Joyce (UW-Whitewater) Cynthia Huebschen (UW-Oshkosh)
John Jax (UW-LaCrosse) Knight, Sharon (UW-Whitewater
Le May, Curt (UW-River Falls) Nordgren, Deb (UW-Superior)
Palmini, Cathy (UW-Stevens Point) Payson, Evelyn (UW-Colleges)
Pfahler, Sandra (UW-Madison) Rieder, Mary (UW-Colleges)
Riehl, Sue (UW-Platteville) Joan Robb (UW Green Bay)
Tobin, James (UW-Milwaukee) Wurtzler, Judy (UW-Platteville)

Absent:
Baruth, Barb (UW-Parkside) Strehl, Sue (UW-Stout)

1. The conference call was convened by Chair JoAnn Carr at 9:12 a.m.
2. Jo Ann reported on the meeting of the CUWL Directors. They cautioned about CUWL-CDO sending direct correspondence to the NetLibrary consortium, as we had authorized in our previous call. They will meet again June 11 to discuss cost sharing issues.
3. The History E-Book Collection will be available this summer. The CUWL Directors agreed to the approval of the five resources CUWL-CDOs requested for the next fiscal year, so those renewals will proceed.
4. One of the directors recommended a few modifications of the web page, which will be implemented.
5. The directors approved the revised Selection Criteria document with a few minor modifications. It will go up on the UW System WebPages in the near future. Thank you Jo Ann for all your efforts.

6. Net library: The May 10th NetLibrary/Ebook Consortium meeting was summarized by Brian Finnegan and Cathie Snyder. The consortium reworked its operating principles document, which many librarians in CUWL-CDO had not seen before. They define who can join, the access rules, WILS involvement and how to join and leave the consortium. The language was made more generic to include ebook alternatives in addition to NetLibrary. It will be presented to the consortium at the June 7th teleconference call. The budget as well as this document will be discussed so as many UW campuses as possible should send representatives to one of the four teleconference sites. It was noted that each UW campus is an individual member of the consortium, each with one vote. CDOs may wish to show our directors a letter on expectations for NetLibrary that will be prepared by Brian Finnegan. It was determined that each CDO would show the draft to their director and solicit their reaction. The Consortium also discussed sharing the elibrary collection with the public libraries currently in NetLibrary consortia. It is problematic at this point as their circulation period is seven days. Some members of the Northern Waters group are sharing between public and academic libraries already. At this point, the official policy is that we will monitor this connection with school and public in a consortium to look at collaboration between academic and public consortia.

7. Susan Barribeau noted that UW-Madison has purchased Books 24X7 for 4 users.
8. There is still NetLibrary money left. UW-Madison recently purchased over 600 titles but we sill have enough funds for over 400 more.
9. It is anticipated that the fee-structure for the E-Book consortium will be equal to that of 2001-2002. For UW-System that was in the $50 to $55,000 range.
10. We have sufficient funds. According to Lorie, after reducing the NetLibrary expenditure for this year to $15,000 and adding $9000 for the History Book E-Library collection, our carryover is $168,000. With a $61,000 estimate for NetLibrary we would have a $72,000 carryover for next year and $100,000 with the cost-sharing model in place.

11. OCLC NetLibrary did not address simultaneous users and compatibility issues, but did address their plans for improving printing options.
12. It is also expected that the group will discuss going to a browse-only model for the academic consortium of NetLibrary.
13. CUWL-CDOs will recommend that we participate at full fee structure but and will pass this on to the directors for their approval.
14. American chemical society archives – we need to discuss if we want a trial. We should all have trial access by this point to the archives. – It is a current five year rolling backfile and the sixth year drops off IF we don’t’ by the archive, even with the archive, it’s a subscription model so if you stop subscribing you lose access altogether. ACS continues to refine this pricing model and is currently basing the price on current expenditures and applying a discount that gradually lessens over the next three years.
15. According to Lorie, July 1. 2002 to – December 31, 2003 would cost $12,750 for all UW campuses.

16. It was moved and second that we expend $21750 FOR July 1, 2002 to December 2003 to renew ACS with archives. The resolution passed unanimously.

17. Serials Deselection. UW Milwaukee has a quarter of a million dollars of cancellations on their website. Platteville will cut $35,000. River Falls has asked faculty to cut 15%, and Madison in targeting Wiley for expensive journals. UWEC will cancel about $20,000 this year and more next year. La Crosse is considering $42,000 in cuts, targeting low usage and duplication in other formats as criteria.

18. CDOs are asked to send their list to Lorie Docken for Coordination, and she will send out a template so that the information arrives in uniform format. This will facilitate collation and sharing between campuses. Please use Excel for the lists.
19. At the next meeting, we may wish to share cancellation criteria. Some campuses have written policies, and if so, please also send those to Lorie so that they can be shared.
20. Some campuses are also cutting references series. Those titles can be sent to Lorie on a separate list. Information about our coordination of titles lists will be shared with the Reference group.

21. Brian Finnegan was unanimously approved as Secretary/Chair Elect for 2002-2003.
22. UW-Madison just purchased three more Alexander products and they are available to all members of UW System. These are: Black drama, British and Scottish women’s diaries, Early Encounters in North America. For some of these the content is not yet complete. Contact Susan Barribeau with questions.
23. A fall meeting will be convened in August or September. Janice Bogstad, the new Chair, will consult the members by email to set a date.
24. Anyone who is attending ALA is invited to meet with Susan Barribeau on Saturday afternoon or Jo Ann Carr on Sunday morning at the NetLibrary booth, to discuss our requests for improvements with their representatives.

25. The meeting was adjourned at 10:13 a.m.

Respectfully submitted,

Janice M. Bogstad
Secretary for the Conference Call