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CUWL-CDC MEETING

September 17, 2001

MINUTES

Present:
Barribeau, Susan (UW-Madison) Beardsley, Sylvia (UW-Parkside)
Carr, Jo Ann (UW-Madison-CIMC) Docken, Lorie (UWSA)
Finnegan, Brian (UW-LaCrosse) Huang, Joyce (UW-Whitewater)
Huebschen, Cynthia (UW-Oshkosh) Le May, Curt (UW-River Falls)
Bogstad, Janice (UW-Eau Claire) Deb Nordgren (UW Superior)
Palmini, Cathy (UW-Stevens Point) Payson, Evelyn (UW-Colleges)
Pfahler, Sandra (UW-Madison) Rieder, Mary (UW-Colleges)
Robb, Joan (UW-Green Bay) Strehl, Sue (UW-Stout)
Wurtzler, Judy (UW-Platteville) Tobin, James (UW Milwaukee)

I. I. The meeting was called to order by Chair Jo Ann Carr at 10:02 a.m.

II. II. The minutes of the June 26, 2001 meeting and the August 13 Conference Call were approved as presented.

III. III. Action Items
A. A. January Renewals:
1. 1. Most January renewals prices fell within expected price increases of 8%. Project Muse renewals were higher than projected because of added content. ABC-CLIO-America History and Life does not show the usage we expected so we might want to discuss its renewal. In the first six months of use, we are paying about $4.50 per search. The AltHealthWatch: higher rate of increase is probably one-time-only. It was sold to Ebsco. We will still have a $99,000 carryover for the next fiscal year (FY 2002). If we renew all items in the current package for FY 2003, we may have a $36,000 deficit and no money for new resources.

2. 2. ACS: Campuses can now cancel their ACS print subscriptions and still have access to the electronic content. Print cancellation will save only 15% of the price. Cancel through the regular jobber, and pay them 85% of the price of the paper to keep the online access. Tell the jobber to cancel the print but keep the eletronic content. Send a list of ACS print cancellations to Lorie Docken (with the name of the jobber). ACS is proposing a change to add new titles to the Web Edition subscriptions in that the electronic subscription to new titles will cost the equivalent of 2.5 subscriptions. The new content is 6 titles. It was the consensus of the committee that these titles should NOT be paid for as a consortium purchase as proposed by ACS. Lorie will consult with Madison, Milwaukee and Marquette, and will pursue other options with ACS and report back. $33,000 represents the consortium price for access to all titles and is the 15% electronic access surcharge for the present collection

3. 3. NETLIBRARY: The next NetLibrary consortium meeting is in Appleton on Sept. 24th. At the March meeting, it was decided to grow the NetLibrary collection by 2000 titles. UW-System will renew NetLibrary this year, but will continue to monitor its use and usefulness. 2002/02 NetLibrary fee for UW libraries: $53,000.

4. 4. GROVES DICTIONARY of music. Campuses should let Lorie know if they can lower the number of simultaneous users, which can elect to be five, three or one user per campus


5. 5. ABC CLIO – campuses should notify Lorie Docken if they think they can drop from FIVE to ONE simultaneous user. These are the only choices (1 or 5).

6. 6. HRAF Archeology should be examined for use. We may be able to drop it but the Anthropology file is used.

The CDC approved a recommendation to renewal the resources listed below. The recommendation will be forwarded to CUWL for final approval.

ABC Clio America: History & Life
ABI/Inform with Images
AltHealth Watch
American Chemical Society Web Edition
American Chemical Society New Content
American Mathematical Society MathSciNet
B & H Criminal Justice Periodical Indx w/ FT
Bell & Howell Cinahl with full text
Biosis via SilverPlatter
Books In Print through Bowker
Congressional Quarterly Researcher
Ethnic NewsWatch, Gender Watch
Grove Dictionary of Music (Online)
Human Relations Area Files – Archaeology & Ethnography
Institute of Physics
ISI Web of Science (Arts & Humanities Cit. Index, Social Sciences Cit. Index, & Science Cit. Index)
Mental Measurements Yearbook
Project Muse Full Package, 167 titles
Science Online & NextWave
Ulrichs

B. B. Status of Deduplication process: Elsevier and others. We seem to be doing well with seven more cancellations over the weekend. The cancellations are Elsevier and are not all duplicates. Other campuses have initiated $43,000 worth of cancellations. Madison has cancelled an additional $7500. The UW-Madison Engineering Library cancelled over $120,000 worth. Milwaukee will have more cancellations next year and is still consider Nuclear Physics B. The letters written to faculty by the Madison campus will be forwarded to other campuses as soon as they are released, for our information. Lorie will compile a list of titles from all campuses.

C. C. UW System will try to negotiate for electronic subscriptions with Elsevier once we’ve developed a core list and deduplicated it. The Library Express ILL pilot project with UW-Madison and Platteville was a very limited sample, and will require more time before being widely available. Its value is that I can deliver materials to the desktop. Library Express is a homegrown system and isn’t integrated with OCLC, ILL statistics, etc. It will be difficult to replicate that service across the UW System.

D. D. Jo Ann and Lorie presented a draft of the cost-sharing proposal to be presented for consideration to the CUWL directors. The committee agreed, with some modifications, to present the directors with this draft and some cost sharing models. It was suggested that we give some examples where we get more access by buying as a consortium. It was also considered advantageous to present a list of potential products. The document will be modified with the addition of an executive summary, more than one funding model, a list of a few resources such as ACM, AIP (not previously funded) and BioOne (previously funded). Other suggestions included Proquest-Historic, Ethnic NewsWatch-History, Congressional Universe, Softline Psychology FT content, Ebsco Magill Lit Online and Softline SportsDiscus.

E. E. NetLibrary Consortium Meeting concerns: we reviewed the process for selecting titles, including timelines. Business, Computing and Health titles were identified as high-usage.

IV. IV. Discussion Items
A. Updates:
1. 1. Accessibility survey – Joan Robb reported a low response rate, 30-40%, but will continue with the project. Some vendors, such as SilverPlatter, decline to consider upgrades.
2. 2. PsycInfo update – Brian Finnegan – No update at this time.
3. 3. Carl/Ingenta report: We currently pay $5000 a year for the individualized table of contents service. It will probably go down to $4000 next year, based on their UW campuses subscriber list. However, their list of ‘current’ subscribers is suspect. Susan Barribeau asks that we check our current, valid users and give her a list of their names. While current users can access the service on an ongoing basis, any NEW subscribers may cost us $25 apiece. This is being investigated. UW Madison WILL renew the contract for this year but we need to consider its usefulness for future years. Please send data on your users.

B. B. New Business
1. 1. Nature: Report to Susan Barribeau on the status of your access. Do not put up on websites or add to the public catalog for at least two weeks. UW-Madison wants to be sure it’s stabilized and running properly. We should hear from Susan when it’s all right to go public.
2. 2. The next meeting of the CUWL-CDC is January 14 at the UW Systems offices in Madison, WI.
3. 3. If anyone is interested in Wiley Reference titles online? Please notify Susan Barribeau of Madison who is coordinating the request.

V. V. The meeting was adjourned at 2:25 p.m.