Coordinating Committees

Untitled Document

Collection Development Committee
Sept.25-26, 2000


Agenda
780 Regent St.
I. Introductions and approval of minutes
II. Updates
A. Status of CDR
B. Customized Database Task Force
III. Status of products approved in June
IV. Overview of budget; expenditures to date
V. Discussion of items up for renewal Jan. 2001 - (We will discuss all products in V and VI before making decisions)
A. ABI Inform with Images
B. AltHealthWatch
C. American Chemical Society Web Editions
D. AMS MathSciNet
E. Books in Print
F. BIOSIS
G. CQ Researcher
H. Ethnic Newswatch
I. GenderWatch
J. Institute of Physics
K. Project Muse full package
L. Science Online and Nextwave
M. Web of Science
VI. Wishlist items selected at previous meeting
A. American History and Life
B. Historical Abstracts A/B World History Direct(Gale)
C. CIS Congressional Universe
D. Cinahl with Fulltext
E. Criminal Justice Abstracts
F. Dissertation Abstracts
G. Environmental Abstracts
H. GeoRef
I. FIS Online
J. HRAF
K. Mental Measurement Yearbook
L. MLA Bibliography
M. Music Index
N. PAIS
O. Physical Education Index
P. Sociological Abstracts
Q. Statistical Universe State/Local
R. Others :American Institute of Physics, CIAO, InfoUSA, ACM, Country Watch
VII. Electronic journals interest- Joan
Academic; Elsevier; Highwire negotiations
VIII. Journal linking
IX. Voyager Universal Borrowing and collection development –Lorie/JoAnn
X. Netlibrary
A. Status of selections
B. Procedures
XI. Other:
A. CUWL Website status
B. Galenet agreement status - Lou
C. Bibliostat
D. Wilson Omnifile contents clarification
E. Brown’s Womens Writers Project
F. Gale’s Literary Resource Center
G. PsycInfo renewal
XII. Book Bid status – Lorie Voss
XIII. Next meeting
XIV. NetLibrary Committee Meeting 1-4pm Jay Kirk presiding

CUWL-CDC MEETING
September 25-26, 2000
780 Regent Street, Madison
MINUTES
Present:
Baruth, Barb (UW-Parkside)
Beardsley, Sylvia (UW-Parkside)
Carr, Jo Ann (UW-Madison-CIMC)
Cecchini, Linda (UW-Eau Claire)
Docken, Lorie (UWSA)
Finnegan, Brian (UW-LaCrosse)
Huang, Joyce (UW-Whitewater)
Huebschen, Cynthia (UW-Oshkosh)
Le May, Curt (UW-River Falls)
Nordgren, Deb (UW-Superior)
Palmini, Cathy (UW-Stevens Point)
Payson, Evelyn (UW-Colleges)
Pitschmann, Lou (UW-Madison)
Rieder, Mary (UW-Colleges)
Robb, Joan (UW-Green Bay)
Sandvik, Karen (UW-LaCrosse)
Strehl, Sue (UW-Stout)
Tobin, James (UW-Milwaukee)
Wurtzler, Judy (UW-Platteville)
Guest: Lori Voss (UWSA)
I. Introduction and approval of minutes
Chair Joan Robb called the meeting to order at 10:15. Members introduced themselves. The minutes of the June 6-7, 2000 were approved.
II Update
A. Status of CDR: Lorie Docken distributed last year’s CDR data summary and reminded those in attendance of her recent E-mail regarding the IPEDs survey for 2000. She reported that at their May 2000 meeting, the CUWL directors appointed a group to review the CDR and data collection activities and to develop recommendations to minimize the number of statistical surveys to be completed. It is also important to have appropriate information available for budget preparation. The CUWL subcommittee has completed some preliminary analysis of CDR data as they await release of the Academic Library Survey. Members of the CUWL subcommittee, Paul Moriarty, Kathy Schneider, Tom Peischel and Lorie Docken, are reviewing the model used by WAICU.
Important data elements identified by the Subcommittee include information on expenditures for collections, circulation loans and interlibrary loans. Legislators have also periodically asked UWSA for data on users (e.g. legislators and their staff and public school teachers) and foreign expenditures. CUWL CDC recommends that information also be collected on books and serials in both print and electronic formats and from foreign and domestic vendors as these expenditures account for the vast majority of spending. Lorie Docken will suggest these data elements to the CUWL Subcommittee. The draft survey will be distributed to UWSA staff as well as to CDC.
Lorie Docken noted that Scholarstat (moved from agenda item XI.C) could be purchased for $350. UW Milwaukee has this product. The CUWL CDR subcommittee will review it.
B. Customized database task force: A Request for Information was sent to a number of vendors, only two responses were received, neither of which met the needs of UWSA. The Task Force is recommending that CUWL disband this task force, increase access through CINAHL and Bell & Howell and that CDC identify E-journals to meet areas of the greatest need.
III. Status of products approved in June: Lorie Docken reported that netLibrary, Grove’s Art/Opera, Columbia Earthscape, Oxford English Dictionary and E*Subscribe should all be operational. Lorie should be notified immediately if there are access problems with these products. An order has been placed for Grove’s Music but this product is not yet accessible. The contract for Ullrich’s is in the Procurement Office, with an anticipated signature date of October 1. The renewal of the Journal of Chemical Education is being negotiated.
IV. Overview of budget; expenditures to date. Lorie Docken distributed a spreadsheet detailing expenditures approved by CUWL on 11/9/99 and 5/5/2000. She noted that we could reduce the amount of the ISI increase with a multiple year contract. There was also a concern regarding the grouping of backfiles for Biosis. Campuses with greater interest in backfile may wish to consider buying backfile for cross campus use.
V. Discussion of items up for renewal in January 2001
A. ABI Inform with Images: $137, 400 quote represents a 7% increase
B. AltHealth Watch: : $11,540 quote reflects no increase
C. American Chemical Society Web Editions: estimated expenditure of $30,000
D. AMS MathSciNet: $17.096 quote represents a 3% increase
E. Books in Print: $24,400 through EBSCOHost; $26,532 through Bowker
MOTION: CDC recommends that the UW System switch to Bowker for the January 2001 renewal because of ease of searching, inclusion of forthcoming books and awards information and the hook to holdings. Curt LeMay moved, Judy Wurtzler seconded. Motion carried.
F. Biosis: $64,810 quote reflects a 6% increase
G. CQ Researcher:$6,000 estimate
H. Ethnic Newswatch/GenderWatch: $33,775 quote represents a 10% increase
CDC members expressed concern about the rationale for a 10% price increase. If there is no substantial content increase, we will need to consider renewal in 2002 very carefully.
I. Institute of Physics: $10,000 estimate
J. Project Muse full package: $82,000 estimate
K. Science Online and Nextwave: $40,000 estimate
L. Web of Science: $172,2000 renewal quote reflects a 7% increase; the total number of simultaneous users across the UW system is 49 with the $49,000 license for simultaneous users paid locally.
MOTION: CDC recommends that the titles listed be recommended for renewal with the notation that Books in Print should be purchased from Bowker. James Tobin moved, Sue Strehl seconded. Motion carried.
VI. Wishlist items selected at previous meeting: Joan reminded CDC members that the priority criteria for System funds are new full text products. Some titles were eliminated from further consideration because of availability only in CD-Rom or lack of full text.
A. American History and Life: $56.260 quote for 6 simultaneous users per campus. We can reduce the cost of this product is we don’t need 2-6 users per campus.
B. Historical Abstracts: $56,260 quote for 6 simultaneous users per campus
C. CIS Congressional Universe: $58,333 quote
D. CINAHL: $125,040 quote for full text, unlimited access. This product includes 265-280 full text titles, some of which are selectively indexed. Approximately 70% of the titles from the list of the customized database task force are in CINAHL.
E. Criminal Justice Abstracts: $53,191 quote for full text, unlimited access.
F. Dissertation Abstracts: $104,510 quote for full text, unlimited access. [Eliminated from consideration because of lack of need by majority of campuses]
G. Environment Abstracts: no quote, available in CD [Eliminated from consideration]
H. GeoRef: $24,082 quote for unlimited access.
I. FIS Online: Domestic-$49,000 quote; International-$42,000 quote, campuses that receive Moody’s manuals would be expected to retain print equivalents.
J. HRAF: Ethnography-$17,330 quote; Archaelogy-$9,130 quote.
K. Mental Measurements Yearbook: $13,806 quote for unlimited access.
L. MLA Bibliography: $62,636 quote for unlimited access.
M. Music Index: $18.270 quote [Note: We should consider Chadwyck Healey as an alternative to Groves.}
N. PAIS: $28,593 quote for 13+ users
O. Physical Education Index: available on CD-Rom only [Eliminated from consideration]
P. Proquest Telecommunications: $31,468 quote for full text, unlimited access
Q. Sociological Abstracts: $55,3000 from Silver Platter [Eliminated from consideration]
R. Sociological Abstracts: $39,500 quote from CSA [Eliminated from consideration]
S. Statistical Universe Federal: $18,844 quote
T. Statistical Universe State: $18,844 quote
U. Statistical Universe International: $20,143 quote
V. Others: American Institute of Physics- $127,476 quote without Marquette; CIAO-$9,125 quote; InfoUSA Reference USA-Business: $84,522. (There were differing perspectives on the quality of this resource but common concern about the price); ACM; Country Watch
Discussion regarding these products included an expression of concern regarding the impact of the selection criteria on the colleges and our ability to meet user needs.
Items for future consideration and review include Grainger’s Poemfinder; Gale Exploring Poetry and Literature Resource Center (although there was concern these products are more appropriate to BadgerLink); Facts on File; Brown’s Women’s Writers Project; IT Knowledge and Books 24x7.
Following the discussion each campus was asked to identify the five highest priority titles (A), five medium priority titles (B) and five lower priority titles (C). The results of this exercise were:
American History and Life: 8A, 5B, 1C
CINAHL Full Text: 8A, 2B, 4C
CIS Congressional Universe: 6A, 6B, 2C
Criminal Justice Abstracts Full Text: 9A, 3B, 2C
GeoRef: 2A, 6B, 6B
Historical Abstracts: 5A, 3B, 6C
HRAF Ethnography #50: 8A, 4B, 2C
HRAF Archaelogy #3: 4A, 8B, 2C
Mental Measurements Yearbook: 9A, 4B, 1C
MLA Bibliography: 5A, 5B, 4C
Music Index: 0A, 7B, 7C
Proquest Telecommunications: 3A, 1B, 10C
Statistical Universe State: 2A, 3B, 9C
Statistical Universe International: 3A, 5B, 6C
CIAO: 2A, 7B, 5C
MOTION: CDC recommends purchase of American History and Life; CINAHL Full Text; Criminal Justice Abstracts, Mental Measurements Yearbook, HRAF (Archaeology and Ethnography) and CIS Congressional Universe pending successful negotiations. James Tobin moved, Cathy Palmini seconded. Motion carried.
MOTION: CDC recommends purchase of MLA Bibliography if negotiations free additional funds to support purchase. Barb Baruth moved. Curt LeMay seconded. Motion tabled pending discussion of e-journals.
VII. Electronic journals interest. Joan Robb distributed at list of journals with high interlibrary loan use. Lou Pitschmann stated that we need to prepare to gear up for the type of library collection we will need to provide in 3-4 years. If we do not supply e-journals, our users will find e-journals on their own. We also need to focus on working with those publishers who support the Tempe principles and are ready to negotiate. Potential questions as we move towards consortial purchase of e-journals include access issues such as hook to holdings or the development of a pilot project to determine if a joint collection of e-journals is a viable approach for our diverse missions and collections. The lists of titles collected indicate that the social services and psychology titles represent an area in which we all have need.
MOTION: Lorie Docken should contact AIP, Blackwell, Sage, ACM, BioOne, HighWire, Nature and APA [amended by consensus on 9/26] for information on consortial pricing of electronic journals. Jo Ann Carr moved. James Tobin seconded. Motion carried.
MOTION: [Tabled from item VI] CDC recommends purchase of MLA Bibliography if negotiations free additional funds to support purchase. Barb Baruth moved. Curt LeMay seconded. Motion defeated 4 in favor, 10 against.
[Meeting recessed by consensus until 9/26. Called to order by Chair Joan Robb at 9:01 on 9/26/]
As we consider e-journals we also need to consider requirements for retention of print titles, especially when some campuses may be eliminating programs in those areas. We need to have the foresight so that we are not caught in the Catch 22 of being required to retain unneeded print titles in order to license the electronic version. This means we need to look 2-3 years in advance and elect either not to cancel print or to cancel print and be without access at the campus level in order to provide long term electronic access.
Librarians need to be prepared to make the leap to electronic resources. Joan Robb should communicate to the directors that, in order to go forward to providing long term access to e-journals, we may need to reduce access in the interim by canceling some print
subscriptions. We must be prepared to walk away from bad negotiations.
VIII. Journal linking: We need to contact the vendor (e.g. ISI, Faxon, Silver Platter) to have the links available in order to best utilize these systems. This is extremely labor intensive but the best way to get the most from these resources.
IX. Voyager Universal Borrowing and collection development.
Lorie Docken reported that Stout, EauClaire and LaCrosse are serving as beta sites for the module for unmediated requests across the system. Production is anticipated in January 2001. The UW statement on resource sharing will serve as the policy for implementing resource sharing "Any type of returnable library material may be requested via Universal Borrowing". The challenge is to see how Universal Borrowing actually functions. A subcommittee has been appointed from Universal Borrowing Beta sites and Madison to examine software, policy and to develop implementation guidelines. The expectation is that Universal Borrowing will be available across the UW campuses by Fall 2001.
Jo Ann Carr reported on the work of the CUWL Resource Sharing Group that is looking at the implications of Resource Sharing and Universal Borrowing for Specialized Collections. Major issues impacting some of these materials, for example curriculum materials, are varying circulation periods across the UW System and the slower pace to electronic format for these materials.
Lou Pitschmann noted that the CUWL Resource Sharing Policy states that "The UW System as a "single collection" presumes a vigorous effort at cooperative collection development. Systemwide licensing of electronic text is a proven method for assuring access by all System users including users in distance learning courses. Systemwide licensing should be continued and expanded through centrally managed funds expended through the established decision making process of the Collection Development Committee making selection decisions for CUWL approval" and [we] "strongly encourage CDC in cooperatively choosing electronic content and in the near future to… coordinate print materials as well".
AGENDA ITEM FOR NEXT MEETING: How can CDC influence interpretation of the two paragraphs cited above?
X. NetLibrary
A. Procedures: Joan Robb thanked the subcommittee for developing procedures for selecting netLibrary titles. The selection was based on FTE, any suggestions for an easier way to select titles would be appreciated. Lou will develop instructions on a simple way to compile titles from a template.
B. Status of selections: 464 titles have been selected, 4 campuses haven’t submitted their selections. The deadline for doing so is October 16. The title list is being
forwarded to the netLibrary Consortium as recommended purchases.
VII. Other:
A. CUWL WebSite: This has been set up. Lorie Docken will distribute the URL to
CDC.
B. Galenet Agreement Status-Lou Pitschmann will verify CIC renewal.
A. Omnifile Contents-2000-01 renewal for Omni Megafile includes Business, Education, Social Sciences and General but not Art, Biology, etc. Some campuses want files to display individually so these are now listed as individual files as well as the Megafile. Lorie Docken will contact each campus to verify what has been paid and will contact Wilson about the accuracy of the invoices.
B. Renewals: There is concern about the impact of the start date of UWSA funded products on ability for obtaining credits for campuses which are already subscribing to a product.
MOTION: CDC recommends that Joan Robb send a memo to Ed Meacham that the position taken paragraph 4 of his June 24, 2000 memo negatively impacts individual campuses as well as the spirit of collaboration that has provided for CDC support of group purchases. CDC recommends that UWSA adopt the position that vendor negotiations include the requirement for a refund or credit for individual campuses which already license a product. Jo Ann Carr moved. Sue Strehl seconded. Motion carried.
VII. Book bid status: Lori Voss, UWSA, reported that E-mail regarding the first round of bids was sent on 9/15. The response for the second round multi-vendor bid is due October 6. The new bid provides more flexibility. The goal is to have the contract available this fiscal year.
CDC members asked what was the advantage to a vendor of entering into a unilateral contract. Lori responded that it represents the potential for greater expenditures with that vendor. If the contract does not offer comparable discounts to existing arrangements UWSA can elect not to award and individual libraries can refuse to place orders. Before the contract is signed, negotiations will ensure that individual campuses are not disadvantaged.
VIII. Next meeting: January 8 or 9 in Stevens Point.
IX. Net Library Committee Meeting: In preparation for the joint meeting with the netLibrary Consortium, Joan Robb reviewed issues from the June CDC meeting. Major concerns include long term maintenance if netLibrary goes out of business; any stipulation that the consortium be required to purchase titles requested by a library that drops out of the consortium, and that the consortium address issues of academic freedom and selection without review by other libraries. As we explore access to OPAC records we may wish to review Barb Baruth’s article in the August 2000 issue of American Libraries.
X. Other: James Tobin distributed the working draft of the FCLA letter regarding the large increase for renewal of PsycInfo. The UWSA subscription expires October 31, Lorie Docken distributed the APA projected price sheet. CDC recommends that Ed Meacham direct a letter to PsycInfo regarding this issue and that we discuss a statewide commitment to examine alternative approaches to accessing the literature in PsycInfo. We also need to inform faculty that their professional association is taking steps to prevent them from accessing this information.
XI. Adjournment: The meeting adjourned at 12:07.
Respectfully submitted
Jo Ann Carr
CUWL CDC Secretary