Office of Learning and Information Technology
UWS CIO Council, July 20, 2006
UWS CIO Council Retreat and Meeting
July 20, 2006
Common Systems Review Group
SFS, eProcurement and HR
Campus Updates from the CIOs
CommonSpot (David Hart)
Library hardware conversion
CIOs and their Representatives
CALEA is the application of historical wiretapping legislation to data networks. The important questions are:
- Which institutions are subject to CALEA?
- If an institution is covered by CALEA, what does that mean?
Being covered by CALEA is not an either/or proposition. Parts of a network may be covered and parts may not . Generally speaking, private networks are not subject to CALEA, except at the point(s) of connection to the Internet.
If an institution lets the public use their network and have access to the Internet, e.g., in a university library or via a kiosk, it is likely to be considered a public network. If an institution owns, leases or pays money for a connection from the campus network to an ISP, is is likely to be bound by CALEA.
The American Council on Education says that a truly private network only serves students, faculty and administrative staff. If access is provided to others, e.g., the general public, the institutions is probably running a public network even if there are authentication procedures such as guest accounts.
Fortunately, the courts have removed the provision that every campus would
have to provide a "crash cart" that could be taken to any wiring closet. How an
institution views the role of WiscNet is important in
determining where the network gateway exists, i.e., at the campus boundary
connection to WiscNet or at WiscNet's connections in
Institutions that determine they are CALEA-bound will have to submit a report in the near future that outlines who will receive the legal processes for surveillance and the institutional policies and procedures, including the establishment of a security office. One question is whether there should be a single point of contact at UW System Administration or WiscNet rather than at each UWS institution.
As with most other court orders, the best first step on a campus is to
involve legal counsel, especially since the understanding of the legislation is
still in flux. The UWS has relationships with qualified communications counsel
There is talk that the FBI and Department of Justice may be looking to clarify the CALEA obligations via legislation that has a more strict approach.
It would be wise for institutions to fully understand what kinds of public network access they provide, if any. It is not clear if leased lambdas on dark fiber would be covered by CALEA because, on the one hand, they are private, but on the other hand, they are leased.
Much progress has been made in connecting the UWS institutions to the Badgernet Converged Network (BCN). The vendors have complimented the UWS on the advance preparations that have been made. The connections should be handed off to the UWS by the end of this month. UW–La Crosse and UW–Stevens Point have run in production on the new connections, as have some of the UW Colleges. The UW Colleges are anxious to test the running of IP video over the BCN links. They have replaced their ATM codecs.
UW–La Crosse has experienced consistent, low-level, packet loss for a few
days at a time on an intermittent basis even when there was little or no network
load. Initially, there was not a great concern on the part of some in the
Wisconsin Department of Administration (DOA) because the institution only
contracted for "best effort" Internet transport service, not a premium service.
The BCN link to
In September, the old WiscNet OC-3 ring around
The UWS will pay to continue the WiscNet connections to the institutions for a few months in the fall as a contingency.
A potential Xythos agreement has been in the works
for a couple months as a result of the impetus from UW–Milwaukee, UW–Madison and
Some UWS institutions already have other web file sharing systems in place. Before the next meeting, the CIOs are asked to look at the materials from the May 9th briefing at UW–Milwaukee and communicate their level of interest to David Hart.
The Common Systems Review Group (CSRG) met yesterday via teleconference. The status of the state's IBIS project was discussed. The group agreed to exercise the option to buy Oracle licenses this year and establish a contingency fund. In a couple weeks, the CBOs will determine how campuses will make up the difference between the CSRG budget and the actual costs.
A list of the Oracle modules that were purchased at favorable pricing was
distributed before the meeting. Ann Marie Durso noted
that the Talent Acquisition module can be implemented on top of the version 8.9
Student System without waiting for an installation of the entire HR system.
At this point, the state plans to implement a couple of the IBIS modules by July 1, 2007. It appears that they are not planning on hiring an implementation partner, but will bring in consultants as needed. Some of the work the UWS has done with SFS will be demonstrated to them.
Timelines for UWS implementations are being laid out and vetted internally before being shared with DOA. As a first step, the UWS "interface campuses" need to be brought onto SFS. Grants Management and Travel modules are waiting in the wings and the needs of UW–Madison need to be balanced with those of the UWS as a whole. It may be advantageous to set up an executive team, similar to the UW Service Center Executive Committee that now oversees HR. The formation of a broader, second tier, leadership team is being considered as well. Jack Duwe will draw up charters for both groups.
Demos and campus visits are in process for the "interface campuses" and UW–La Crosse is now live on SFS. A survey inquiring when is the best time to upgrade to version 8.9 will be sent to the controllers.
Bruce Maas reminded the group of the body of project management knowledge that now exists within the UW System. A number of the institutions have expressed interest in getting started on the feasibility studies and fit-gap analyses for the eProcurement and HR projects before budgets are established in March.
UW–Eau Claire is implementing SFS. Over 300 PCs are now backed up and imaged over the network. Over Christmas, the entire campus may be converted to Longhorn. The bookstore has pulled out of a pilot of selling TurningPoint clickers. Web content management solutions are being researched. Sharepoint 2007 is being piloted for forms workflow. Oracle Tech Days are being sponsored with some of the nearby campuses.
UW–La Crosse has an interim chancellor, an interim provost and interim dean of the largest college. Shared Financials was implemented on July 1. The fit-gap analysis for the student information system has begun. There has been considerable staff turnover and subsequent hiring. The interim provost is considering a new strategic planning initiative that is centered on academics. Background work for installing a portal is underway. BCN is running with some packet loss. Wireless coverage is being expanded. A residence hall is being replaced for the fall. Plans to implement strong passwords are underway. A 90 day forced password expiration policy will be enforced.
UW–Madison reported that the retirement parties for Annie Stunden have finally ended. There are 13 cranes operating on
the campus. The CIO recruitment has not yet been announced. The search and
screen committee will probably begin work as the fall semester begins. The
Grants Management system is moving forward. A waiver is being requested from DOA
to hire contractors at more than the fixed rate. A process is looking at
priorities and core mission. It is called DoIT from
Scratch. Services for students are being re-evaluated as is whether or not a
student email system is necessary. Yahoo! and Google are offering managed
services and UW–Madison is in a consortium with 20 other universities that are
investigating. The 21st Century Network Plan has reached completion on schedule
and on budget. It included campuswide wireless access.
A firewall has been implemented using Cisco hardware. This fall, Internal Audit
will look at where Personally Identifiable Financial Information exists in
databases on campus, especially the PeopleSoft student system. Next Tuesday, a
campus project will begin looking at a roadmap for elearning tools. Some on campus want to move to open source
products.This fall, the
UW–Milwaukee is endeavoring to move forward with a full Apple retail store.
The bookstore has been a somewhat reticent partner with the IT division. The
UW–Parkside has rolled out VMWare and Outlook. Standardized file structures for folders
and storage are being promulgated. Remote access is being expanded to those
beyond the technical and core functional staff. Microsoft Live free email will
be provided for students in November and paid for with the student technology
UW–Platteville is currently down for their PeopleSoft upgrade. Mark Rank has been loaned back from UW–Milwaukee. A new residence hall will open shortly. The res hall project has saved the state several million dollars by using a design-build approach. A new administration building and a second engineering building are in the works. The Governor had to sign off on the implementation of new ticketing software. Calendaring software will be investigated. A couple accreditations are scheduled for this year.
UW-Stevens Point is building a new university center and additional space has
been provided for IT to use. They are gearing up for the SFS project. A combined
calendaring, facilities utilization, academic scheduling and events scheduling
project is underway using
UW–Superior has gone live with version 8.9 of the student system. Next Monday, an IT reorganization will be announced in consultation with a faculty member. Mark Anderson will be retiring next summer and a CIO search will be conducted this winter. An academic program planning and prioritization process has been initiated in anticipation of state budget cuts. Cisco firewall products are being installed in addition to the existing Barracuda hardware. Netreg will be replaced with realtime Cisco products. The Provost is interested in redesigning the campus web pages. Daily email digests will be sent to students and staff. A plan for security cameras is being defined and standardized - initially using analog cameras with subsequent migration to IP cameras.
UW System Administration is working on Contract Sunshine that reports SFS and UW–Madison purchase orders of more than $10,000 to the Ethics Board. It is built with PeopleTools queries. As part of a records management policy, the practice of implementing four standard email folders for different categories of messages has been adopted by a rather small number of staff. Work has begun with UW Extension to videostream the Board of Regents meetings using Media Site Live.
UW–Whitewater is endeavoring to create a project management office. The
student system is slated to go live in two weeks. In the last six months, major
progress has been made in the implementation of a content management system
(CMS). Challenges still exist in getting departments to provide content. The
online calendar is being transitioned from Corporate Time to Outlook. Students
will not be included because the faculty don't want
students booking them into meetings. A separate calendaring system will be
installed for students to schedule appointments with Advising. Numerous
construction projects are planned, including the replacement of two residence
halls, which is necessitating the re-routing of fiber cables. The
There is interest in CommonSpot. All institutions are invited to send representatives to UW–Milwaukee for free training on August 8 - 10.
Dana Bunner notified Ed Meachen that DOA has indicated they are putting together a new strategic sourcing printer contract and are willing to include someone from the UWS on the team. David Dumke volunteered to participate.
The Voyager databases for 10 of the campuses are being migrated to new
The next CIO Council meeting will be on August 24, 2006, either at