Office of Learning and Information Technology
UW System CIO Council, 1/18/2007
CIO Council Teleconference University of Wisconsin
February 15, 2007
· Oracle database maintenance renewal process
· Daylight savings time update
· Common Systems update
· DOA cell phone and smart phone RFI
· UPK follow-up discussion from Collaterals
· OLIT staffing and organization
Due to the nature of the teleconference, the following list may not be complete.
CIOs and their Representatives
As of next week, the UWS will be in the last year of its 10-year contract with Oracle for database and application server products. The current contract's cap on maintenance costs will be expiring The challenging question is which products will be covered in the future. Some of the original products have dropped off the contract or turned into other products. There is also the question of which items are now separate products versus features of other products. There has been an audit every other year of faculty, staff and student headcounts and research dollars for readjusting the contract's maintenance and license fees. The research dollar provision has had a particular impact that has been difficult to predict.
Lori Voss and Doug Flee would like to form a small team to examine these issues for a couple months and make recommendations to the CIO Council for at least the next five years. A comparison between the current Oracle product set and the products on the current license would provide a good starting point. There is not a comprehensive list of what each institution has purchased or is currently using. Future options include unlimited licenses for some products and perhaps more limited licenses for others that are not used at all of the UWS institutions.
Jack Duwe volunteered Ron Kraemer because of his
work on middleware and development tools. UW–Milwaukee will have a participant.
Elena Pokot will see if Tom Jordan is interested.
Suggestions for other volunteers should be sent to Lori
A small team has been compiling a list of what products the campuses have rights to. Lori Voss hopes to retain the spirit of the original license, which was to have access to the latest products at a predictable price. She will engage other campuses and EDUCAUSE.
Chip Eckardt will initiate a Microsoft technical group that will meet primarily by teleconference and will discuss topics such as activation options. Microsoft may be invited to participate on some of the calls.
Nancy Crabb inquired about the effort to count
products for the settlement of the class action suit. Lori Voss explained
that the working group has met with Legal Counsel to discuss the validity of a
proposed approach. The structure of the Enterprise Agreement required the
declaration of both Windows and Office product counts as of 1999. Using this
number, will hopefully the need to count purchases
from 1993-1999. The
The problem space is different for each of the Common Systems, e.g., PeopleSoft requires Java patches and Kronos requires an application patch and a new workstation version. The issues are being taken seriously for each system and the necessary work is either completed, or scheduled. In all cases, patches for the respective operating systems be done at DoIT.
Chip Eckardt reported that patching Microsoft Exchange requires a three step process that must be undertaken in the correct order. UW–Eau Claire and UW–Whitewater will be updating live systems.
Lorie Docken and Lori Voss have been
working on the HR/Supply consulting services RFP.
the new DOA Division of Enterprise Technology CIO, who start on February 23.
A small working group has been set up with OCER to keep them informed of what is developing on the UWS HR project. They to have at least an observer on the UWS fit-gap analysis and initial project.
UW–La Crosse and UW–Stout are both interested in determining their readiness for implementing Oracle/Peoplesoft student administration. An RFP is out and consultants will be interviewed next week.
A new project has been identified for Common System security, identity management and a data hub. A project proposal will be developed.
The CSRG has decided to look at budgets for the next two years via a new process. Sponsors for new and existing projects have been asked to provide two year budgets by February 26th. Presentations will be made on March 7th to a small working group. The full CSRG will meet on March 22 - 23 to formulate a budget for the next two years. Even though Oracle is not part of the Common System pool, projected costs will play a role in the discussion back to the UWS institutions.
Little is known of the status of these negotiations and whether or not something markedly different from the current contract is in the works. DOA has had a smart phone contract for some time, although it hasn't always been very helpful to the institutions. It takes several weeks to get waivers to purchase more reasonable.
Bruce Maas said there is a compelling business case to be made in terms of support issues and security risks that will result in costs to the institutions. LoriVoss, Bruce Maas and Katie Eisenberg will call DOA to getinformation about the RFI.
The Oracle User Productivity Kit is a training application for all Oracle/PeopleSoft products. The UWS has 10 licenses for developing training materials. Another 10 licenses will be purchased within the next two weeks. The outstanding issues are how many licenses will be needed across all of the different applications and how can training be developed that will meet the needs of most UWS institutions for Common Systems?
A working group is being established to discuss these issues with the Oracle UPK product manager. It is important to establish up-front standards regarding what will be common across the UWS, e.g., UW–La Crosse and UW–Stout will be blazing a new trail in regard to process re-engineering.
Ann Marie Durso reported that UW–Parkside was interested in using UPK for their recent upgrade, but there were concerns about how widely it could be used and the lack of content for the student system. Lorie Docken said she is working content loaded. The distribution of the developer licenses will be one of the primary questions for the working group. There is also a need to make the tool work similarly across different applications.
Lorie Docken is the new UWS project director. The short term plan is to replace her with Paul Moriarty, who will move to full time for perhaps six months. The longer term proposal is to hire two full time people: a professional librarian for the UWS library initiatives and another individual to work on budget, financial analysis, audits and some of the other functions that Lorie performed.
Unless there is more interest by tomorrow noon, the next Advancing Networks meeting will be rescheduled. The timing of this meeting has proven to be bad for a number of institutions. Nancy Crabb suggested making it part of, or holding it immediately after, the ITMC meeting. Chip Eckardt will contact Judy Caruso about this possibility.
The next CIO Council meeting will be March 15, 2007. Meeting dates, the directory of UWS CIOs and meeting summaries are available at: http://www.uwsa.edu/olit/cio/