Payroll

Timing of Payroll, Fringe Benefit, Payment Methods

The University of Wisconsin System (UWS) payroll adheres to federal and state payroll laws. Several policies specific to the University are Payment Methods and Timing for Payroll (G32), Personal Services Payments (F31) and Salary and Fringe Benefits Calculations for Unclassified Staff (F29). The UW Service Center processes payroll for all of UWS.

Mandatory and Optional General Payroll Deductions

Payroll deductions are authorized by Wis. Stat. § 40.03(6) and Wis. Stat. § 20.921 and Wis. Admin. Code § 30 (charitable deductions).

The Optional General Payroll Deductions policy sets forth the criteria for establishing new optional general payroll deductions and defines the annual review process for active optional general payroll deductions.

If an institution wants to request a new optional general payroll deduction, the deduction must meet the criteria set forth in the above policy and the request must be submitted to the UW Service Center via the New Optional General Payroll Deduction Request form.

Effective July 1, 2014, 25 general deductions will be deactivated. See the list of deactivated deductions.

Social Security Corrections

The University of Wisconsin System (UWS) is required, by law or regulation, to transmit data to various governmental agencies. An essential piece of information required is an employee's correct Social Security number. A Social Security Number Correction Policy as been provided to UWS institutions to be followed when an outside governmental agency advises us of a Social Security or other employment authorization discrepancy for a UWS employee.