Human Resources

Authority for Classified Personnel Actions

Per Wisconsin statute, the Office of State Employment Relations (OSER) has the responsibility for maintaining a system of personnel management for classified employees. OSER has delegated authority for a number of personnel actions, including classification, to the UW System.

Criminal Background Checks

Per Board of Regent policy, each UW institution is required to have an institution-specific criminal background check policy. Included in each institution’s policy is the requirement to perform a criminal background check on each new hire.


The criteria and guidelines outlined in this policy enable UW institutions to award Discretionary Merit Compensation and Discretionary Equity or Retention Adjustments to classified staff in a consistent and equitable manner.

Inclement Weather

Although every effort is made to keep UW institutions open in spite of inclement weather or emergency conditions, there may be occasions where threats to the health and safety of students, employees or the public do not allow for normal operations to continue. The policy for UW System Administration employees can be found here. Institution-specific policies can be found on the individual institution websites.

Inter-Institutional Financial Transactions

There exist situations where an individual who holds an appointment at one UW institution performs work for, and must be compensated by, another UW institution. Payment for such work must be consistent with Financial Administration policy.

Inter-Institutional Recruiting and Joint Appointments of Unclassified Staff

Procedures related to joint appointments or hiring a current unclassified employee from another UW institution are outlined in Unclassified Personnel Guideline # 6.

Job Related Coursework and Training

One goal of the University of Wisconsin System is to improve employee job performance through support of continuing education. This goal is accomplished in part by providing financial assistance consistent with Financial Administration policy.

Job Security

The Board of Regents is responsible for specifying job protection for faculty, academic staff, limited and other unclassified employees, as described in Unclassified Personnel Guideline # 3. The Office of State Employment Relations (OSER) is charged with the administration of demotion, suspension, discharge or layoff procedures for classified employees with permanent status.

Medical Terminations

The Office of State Employment Relations is charged with administering procedures for terminating an employee who is physically or mentally incapable of or unfit to perform the duties of his/her position.

Overload Payments and Temporary Base Adjustments for Faculty, Academic Staff and Limited Appointees

This policy provides for consistent application of overload payments and temporary base adjustments for faculty, academic staff, and limited appointees among all UW System institutions.   Institutions are encouraged to develop institution-specific overload and temporary base adjustment policies within this UW System policy.

Performance Management

Consistent with Board of Regent policy and the Office of State Employment Relations (OSER), UW System employees, including tenured faculty and permanent classified, are subject to an employee performance evaluation program. Inclusion of other employee types in these programs is in accordance with institution-specific policy.

Summer Prepay Deductions and Summer Session Benefits Eligibility Policy

Summer Prepay Deductions maintain employee benefit coverage over the summer months if the employee is:
  • Is a faculty, academic staff, limited appointees, student assistants and employees-in training; and
  • Is on an academic year contract or on an annual contract that does not include work during one or more summer months; and
  • Who is expected to return to employment on or before the start of the fall semester.
The Summer Prepay Deductions and Summer Session Benefits Eligibility Policy provides guidance on summer prepay deductions, benefit eligibility for employees whose first appointment is a summer service or summer session appointment and administration of benefit changes that occur during a short work break.

Teaching Assistants Selection, Training and Evaluation

In accordance with Board of Regent policy, UW institutions employing teaching assistants must establish standards for the selection and evaluation of such staff. UW institutional policy must address the training needs of teaching assistants to ensure they meet the standards.

Title Change

Because titles of position are based on “best fit” and positions evolve over time, there are occasions where a title change is appropriate. Unclassified title descriptions and guidance on title change can be found here. Per Wisconsin statute, the Office of State Employment Relations (OSER) is charged with administration of classified title changes.

Visa Policies and Procedures

The University of Wisconsin System employs non-US citizens only if they have been granted permission to work in the United States. A summary of immigration law as it applies to employment within UW System institutions can be found here.