Payroll

Statements and Pay Schedules

Earnings, Tax, Leave, and Benefit Statements

All employees have access to their earnings, tax, leave, and benefits statements through myUW portal. Your earnings statement is available in the Payroll Information box in the portal on or shortly before your pay date, and will remain on the portal for 24 months.

Pay Schedules

Employees are paid on different payroll schedules based on their employee type.

  • Biweekly Payroll Schedule - All Classified and student hourly employees are paid every other Thursday for the prior two week period.
  • Monthly Payroll Schedule - All other employees are paid on the first of the month for the previous month. If the 1st of month is on a weekend then employees are paid the previous Friday, except June earnings paid on June 30 and December earnings paid on first working day in January.

See the Employee Payroll Calendar for pay period dates and payment dates.

Taxes

The University deducts the required federal and state taxes from an employee’s earnings:

All employees should complete a W-4 tax withholding election. For tax filing information (including international), refer to the Service Center's Tax Filing Resource Page.

Employees Exempt from Taxes:

  • Advanced Opportunity Fellows, Fellows, Grad Interns/Trainees, Post-Doc Fellows, and Scholars/Trainees are exempt from Social Security and Medicare taxes. These employees are not exempt from federal and state income tax but the University will not withhold federal or state income tax from their earnings. You may be responsible for paying taxes on income when you file your tax return if you work in one of these positions. See IRS Publications 505 and IRS Publication 970 for more information.
  • A UW student employee is exempt from Social Security and Medicare taxes if enrolled and attending classes as a graduate or undergraduate student at the University of Wisconsin on at least a half-time basis. Half-time status is defined by each institution and is determined at the end of the add/drop period each semester. See Student FICA Exemptions (G18A) for specific rules.

Benefit Deductions

Employees are eligible to have certain benefit deductions taken on a pre-tax basis. Having benefits taken pre-tax reduces your taxable income so you pay less in taxes. The chart below describes how each benefit is deducted from your paycheck.

Deductions
Benefit PlanPre-Tax for State &
Federal Taxes
Pre-Tax for Social
Security & Medicare Taxes
WRS Employee Contributions Yes No
State Group Health, EPIC Benefits+, Dental WI,
VSP Vision and Parking expenses
Yes Yes
Employee Reimbursement Account (ERA) Yes Yes
TSA/WDC (note: Roth contributions
deducted post-tax)
Yes No
State Group Life (premium for first $50,000 of
coverage)
Yes Yes
State Group Life (premium for coverage in
excess of $50,000 – portion of this coverage
may be taxable)
No No
Income Continuation Insurance, UIA Life,
UW Employees Inc. Life, Individual & Family
Life and AD&D
No No
  • Classified Limited Term employees may not have State Group Health, VSP, Dental WI, EPIC Benefits+ or State Group Life deductions taken on a pre-tax basis.
  • If you cover a non-tax dependent domestic partner or partner’s children on your VSP, Dental WI or EPIC Benefits+ plan, the premiums will be taken on a post-tax basis.

Deduction Schedule

Biweekly Payroll Deduction Schedule

  • All benefit premiums, except for State Group Life Insurance, will be deducted from your “A” paycheck*.
  • State Group Life Insurance premiums will be deducted from your “B” paycheck*.
  • The following benefit plans are taken from every paycheck:
    • Employee Reimbursement Account (ERA)
    • Tax-Sheltered Annuity 403(b) Program
    • Wisconsin Deferred Compensation 457 Program
    • Wisconsin Retirement System contributions

*Refer to the Employee Payroll Calendar to determine A and B paychecks.

Monthly Payroll Deduction Schedule

All benefit premiums will be deducted once per month out of your monthly paycheck.