To allow participants to select topic areas best suited to their interests and expertise, the conference program is arranged into three program tracks:
E - Employment Track
S - Student Track
BA - Business Affairs Track
TUESDAY, MARCH 11
9:30 – 10:15 AM Registration¸ Counter #2
10:15 – 10:30 AM Welcome from UW System President Ray Cross, Hall of Ideas
10:30 – 11:30 AM Plenary Session: Motivational Coaching in the Post-Rutgers Era, Hall of Ideas
Even before the highly-publicized scandal at Rutgers University in which a Division I basketball coach was seen in Youtube videos berating and belittling his players, there has been an ongoing discussion among higher education administrators, athletic directors, student-athletes and others concerning the where the line is drawn between legitimate motivational coaching and potential harassment and abuse of players by coaches and teammates. A panel of University administrators will discuss this issue, drawing upon their personal experience as well as lessons learned from events that have been brought to light by the media.
11:30 – 12:20 PM Lunch, Hall of Ideas
12:30 – 1:50 PM First Concurrent Session
E. Monday Morning Quarterbacking in Van Hise: Lessons Learned from Defending Employment Cases
In keeping with the plenary session’s theme touching on athletics, the speakers will draw upon their experience defending employment claims and do some “Monday Morning Quarterbacking” to identify lessons learned from past cases that can inform administrators’ policies and practices going forward to better position them to defend future employment cases and to enhance management practices.
Anne E. Bilder, Senior System Legal Counsel, Erin Kastberg, System Legal Counsel
S. Managing Rights in Student Intellectual Property
The presenters will offer a basic overview of intellectual property and relevant UW policies. They will then provide a more in-depth discussion of thorny issues that may arise surrounding the use of intellectual property generated by students while conducting research in faculty labs, working with industry partners, and participating in classes.
Donna McGee, Interim Associate Director, UW-Milwaukee Office Legal Affairs, Brigid Daly, Associate University Legal Counsel
BA. Legal Issues in Cloud Computing
Cloud computing is not just coming, it is here already. Legal issues should be a concern for anyone contemplating using this form of electronic services to carry out university related tasks because there are ramifications for the university that often may not matter where only personal usage occurs.
Andrew Norman, University Legal Counsel, Hector de la Mora, Senior University Legal Counsel
1:50 – 2:00 PM Refreshment Break
2:00 – 3:20 PM Second Concurrent Session
E. Keeping Entrepreneurial Faculty Members Out of Trouble—Ethical and Otherwise
University faculty and staff are increasingly encouraged to engage in entrepreneurial activity as part of the University’s contribution to economic development. Yet University conflict of interest policies and even state criminal law can be traps for the unwary entrepreneur. This presentation will examine common forms of entrepreneurial activity by University employees, the laws and institutional policies that regulate such entrepreneurial activity, and offer recommendations for fostering entrepreneurial activity within the boundaries of such laws and policies.
Donna McGee, Interim Associate Director, UW-Milwaukee Office Legal Affairs, Ben Griffiths, Senior University Legal Counsel
S. We’ve Heard About Title IX But Don’t Forget About Other Forms of Discrimination
This session will provide a general overview of state and federal laws that prohibit discrimination in the educational environment (students). It will focus on discrimination other than sexual harassment or sexual assault, with case examples and best practices in preventing and/or responding to discrimination on campus.
Sierra M. Beckles Young, Associate University Legal Counsel, Paige Reed, Senior System Legal Counsel
BA. Obtaining Private Data for Your Human Subjects Research: What You Need to Know about HIPAA and FERPA
This presentation will discuss the variety of ways in which researchers may legally access private information contained within health care records or within student education records for their research purposes. This discussion will focus on de-identified, coded, and identifiable data and what laws continue to apply to the data once obtained by the researcher.
Andrew Norman, University Legal Counsel, Lisa Wilson, Senior University Legal Counsel
3:30 – 4:50 PM Third Concurrent Session
E. Bullying & Civility
This session will review current trends and best practices in higher education to address issues of bullying behavior which targets employees. The discussion will include legal overview, policy considerations and will address First Amendment concerns that are often raised in this context.
Brian Vaughan, Senior System Legal Counsel, Rachel A. Jeris, University Legal Counsel
S. Get Ready to Ride the Voter ID Rollercoaster
This spring, the federal and state voter ID lawsuits will be reaching important decision points in court. Also, during this session the legislature is debating several proposals which may affect student or on-campus voting. Join us for an update on the current state of the law and how to be prepared for a number of eventualities.
Nancy Lynch, Assistant Vice Chancellor, UW-Madison Office of Legal Affairs, Matthew J. Lind, System Legal Counsel
BA. Internships and Affiliation Agreements
This session will address the basics of affiliation agreements that are used when placing students in clinical settings and internships related to academic courses. We will discuss when such agreements are necessary, what they should cover, and the common issues that arise when negotiating them.
Joely Urdan, Interim Director, UW-Milwaukee Office of Legal Affairs, Brigid Daly, Associate University Legal Counsel
WEDNESDAY, MARCH 12
8:00 – 9:00 AM Continental Breakfast and Open Forums
Drop in, grab a muffin and a cup of coffee, and then have your legal questions answered in an informal setting.
9:00 – 10:20 AM Fourth Concurrent Session
E. Accommodations and Being Accommodating
This session will provide a brief overview of disability law in employment with a focus on best practices for adhering to the law, avoiding legal blunders and creating a positive work environment for employees with disabilities.
Paige Reed, Senior University Legal Counsel, Rachel A. Jeris, University Legal Counsel
S. Top 5 Student Compliance Issues
Compliance with laws, regulations, significant guidance, and other expectations can be overwhelming, particularly when the compliance requirements are unclear and the stakes are high. This session will focus on current compliance issues impacting student affairs professionals, with an emphasis on specific laws, cases, and examples, along with suggested best practices to evaluate compliance.
Joely Urdan, Interim Director, UW-Milwaukee Office of Legal Affairs, Erin Kastberg, System Legal Counsel
BA. Managing Political Issues in an Election Season
Politics in general and election season in particular can present challenges for public higher education administrators. This session will provide an overview of legal and ethical issues faced by college and universities as non-partisan institutions. Topics to be discussed include state laws governing political campaign activity by public employees, use of college and university facilities for election-related events, and the interplay between public employee First Amendment rights, and employer restrictions on employee speech.
Tomas L. Stafford, General Counsel, UW System, Raymond P. Taffora, Vice Chancellor, UW-Madison Office of Legal Affairs
10:30 – 11:50 AM Fifth Concurrent Session
E. “No Comment” – and other examples of how what you say might be used against you in employment situations.
Words are important! University administrators have to choose their words very carefully when dealing with employment issues. In some cases, saying the wrong thing can lead to potential liability for the university. In others, administrators may be required to reveal information that they might prefer be kept quiet. In this presentation, we will look at real life examples of both, using some of our favorite laws to reveal lessons for us all in dealing with difficult employment situations.
John Dowling, Senior University Legal Counsel, Kirstin Goetz, Senior University Legal Counsel
S. In the Gray Zone: Exploring Boundaries of Appropriate Social Media Use in Student Affairs
This session will explore the edges of the appropriate and useful uses of social media in student life. Examples include, when student life staff should become involved in student’s on-line activities and the appropriate boundaries of student-faculty on-line interactions, as well as legitimate uses of social media in academic and student affairs.
Anne E. Bilder, Senior System Legal Counsel
BA. Don’t Get Caught Holding the Bag: Best Practices in Student Debt Collection
Student loans are a hot topic these days, but you rarely hear about the impact on universities. This presentation will discuss how the collection practice actually works, what happens when a student becomes subject to bankruptcy or receivership proceedings, and what steps your department should take to maximize its chances to be paid.
Jennifer Herzog, University Legal Counsel, Matthew J. Lind, System Legal Counsel
11:50 AM ADJOURN