About the Council

The University of Wisconsin Records Officers Council: Purpose, Membership, Structure, and Substantive Work

A. Purpose.  The purpose of the University of Wisconsin Records Officers Council is to: (1) Achieve consistent records management practices within the University of Wisconsin System, to the extent that it best serves the needs of all University institutions; (2) Share records management resources, such as records schedules; and (3) Sustain open lines of communication between records officers within the University of Wisconsin System, so as to develop collegiality and build professional relationships.  The Council is sponsored and supported by the University of Wisconsin Office of General Counsel.

B. Substantive Work of the Council

  1. University of Wisconsin General Records Schedules.  Council members anticipate working together to perform the following tasks: Draft, disseminate, revise, and gain approval from the Public Records Board for general schedules, which will apply throughout the University of Wisconsin System.

  2. State of Wisconsin Public Records Board General Records Schedules.  Council members also anticipate leading the review process for general records schedules, which are approved by the State of Wisconsin Public Records Board. In addition, the Council will likely develop a formal process for naming a liaison, or liaisons, to the Public Records Board General Schedule Drafting Committee, so that the University is consistently represented within this committee’s drafting process.

  3. Records Management Policy and Guidelines. 

a. Council members will not only assist in drafting the Regent Policy Document for Records Management, but also lead the review and process at their respective University of Wisconsin institutions.

b. In addition, council members will draft and review guidelines, which will accompany the Board of Regents Policy Document for Records Management.