Financial Administration

General Information - US Bank Travel Card

Is the US Bank Travel Card program in any way associated with the UW System's procurement card program?

Why is it important to use the US Bank Travel Card when I travel?

Who is eligible to apply for the US Bank Travel Card?

Are students allowed to use their own personal credit cards or cash since we do not allow them access to a travel and/or purchasing card?

Are there spending limits of any kind?

What if I need to exceed the retail or credit limit on my card?

Why is the retail limit only 10% of the total credit limit?

Is there an annual fee for the Travel Card?

May I use my US Bank Travel Card for personal purchases?

There is a privacy concern with DOA monitoring travel card activity. Will they have access to individual credit card activity and information, or just summary level information for all the travel cards for the Institution?

May I use my card if my travel is UW business-related but not entirely reimbursed by the UW or includes some personal travel?

Why does the University of Wisconsin System appear on the front of the card?

Am I allowed to retain my Travel Card after I leave UW employment?




Is the US Bank Travel Card program in any way associated with the UW System's procurement card program?

The UW System's procurement card and travel card are two separate and unique products from US Bank. The procurement card is designed for purchase of products and non-travel related services. The travel card is to be used only for business travel related expenses.


Why is it important to use the US Bank Travel Card when I travel?

At $50 million annually, travel is UW System's fourth largest controllable operating expense and, for this reason, most organizations with our travel volume utilize a corporate card program. The charges you make are captured in a database from which the UW System Travel Office can compile customized reports to negotiate favorable rates with hotels, car rental companies and other travel vendors.


Who is eligible to apply for the US Bank Travel Card?

Any current UW System permanent, project or LTE status employee is eligible. However, a card should only be obtained if the employee typically travels for business at least once a year. Non-employees and students are not eligible to apply for the US Bank Travel Card.


Are students allowed to use their own personal credit cards or cash since we do not allow them access to a travel and/or purchasing card?

Only employees may have the state's travel and/or purchasing card issued to them. Students may not have a card(s) issued to them; however, when state funds or funds passing through state or university accounts are used for student airline tickets, travel agency service fees, lodging and card rental, use of a travel or purchasing card is mandatory. Students may never carry someone else's travel or purchasing card. Only the employee named on the card may carry the card(s). Student personal credit cards or cash may be used for charges other than those stated here.


Are there spending limits of any kind?

The typical credit limit on each card is $3,500. Because it may be necessary for travelers to make occasional supply type purchases while in travel status, retail spend up to a limit of 10% of credit limit (typically $350) is authorized for each cycle.


What if I need to exceed the retail or credit limit on my card?

Your UW program administrator will have the capability, where warranted, to change authorized limits on your travel card. Note: This will not be routinely done. Adequate documentation and justification will be necessary to increase a limit. If you should attempt to exceed these limits, it will be necessary to obtain approval from your program administrator for that purchase.


Why is the retail limit only 10% of the total credit limit?

Because this program is a true T & E program. It is unlikely that travelers should have to make retail (non travel-related) purchases totaling more than 10% of the total credit limit per month. For rare occasions where that occurs such as for payment of registration fees, the Institution Program Administrator can request an increase.


Is there an annual fee for the Travel Card?

There is no annual fee associated with the card.


May I use my US Bank Travel Card for personal purchases?

The US Bank Travel Card is an employee benefit designed to ease the travel burden for employees, eliminate travel advances and, from report driven spending information, enable the UW System to negotiate favorable contracts with other travel vendors. Accordingly, it should be used for ALL UW business-related travel but NOT for personal travel or personal retail expenditures.


There is a privacy concern with DOA monitoring travel card activity. Will they have access to individual credit card activity and information, or just summary level information for all the travel cards for the Institution?

DOA, the State Controller's Office and each University travel card program administrator will have access to each cardholder's charge and payment data as they have responsibility for cardholder policy and payment compliance. They will not have access to the cardholder's credit history.


May I use my card if my travel is UW business-related but not entirely reimbursed by the UW or includes some personal travel?

It may then be used.


Why does the University of Wisconsin System appear on the front of the card?

The University of Wisconsin System chose to have its name on the card to provide name recognition and emphasize that the card is to be used for all business-related travel. In addition, it was thought that having the UW presence on the card would help with employe identification to enhance the ability to obtain travel related discounts negotiated by the UW System and the Big 10.


Am I allowed to retain my Travel Card after I leave UW employment?

No. It is your responsibility to cut up and return your card to US Bank or your institution program administrator before you terminate employment.