Financial Administration
Glossary
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Account Type
Name associated with the different kinds of accounts used in a
PeopleSoft General Ledger, such as Asset, Liability, Equity, Revenue, and
Expense.
Accounting Date
The date a transaction is recognized as opposed to the date the
transaction actually occurred-transaction date (although the two dates can
be the same). Accounting date determines the period in the general ledger
to which the transaction is to be posted. You can only select an
accounting date that falls within an open period in the ledger to which
you are posting.
Accounting Entry Template
A user-defined table that controls the use of system-generated
accounting lines in the posting processes.
Anchor ChartField
The ChartField by which you store data at the lowest level required
for all budget items in PeopleSoft Budgets.
Application Journal Template
A set of rules and default values to control the creation of journals
from accounting entries.
Background Process
In a client/server environment, any task or process that is grouped
with another and runs in the background. Background processes are usually
scheduled to run on a regular basis. All background processes are executed
through process-specific COBOL programs.
Branch
A tree node that rolls up to nodes above it in the hierarchy defined
in the Tree Manager.
Budget Checking Module (BCM)
A Cobol program that updates recognized revenue and collected revenue
with user-defined budget checking definitions.
Business Unit
A corporation or an organizational entity that maintains its own
business activity. PeopleSoft General Ledger business units typically
comprise individual entities for accounting purposes. PeopleSoft Payables
business units are either Vouching (have payables accrued to them) or
Charge to (have voucher expense distributions charged to them), and pass
journals to general ledger units. PeopleSoft Purchasing business units
share vendor, purchase order, and receiving information with PeopleSoft
Payables units in the same SetID.
ChartField Combination Edit
Also called Combo Edit. The process of editing journal lines for
valid ChartField combinations based on user-defined rules.
Child
A node on a tree linked to another, higher-level node (referred to as
the parent). A node can be a child and a parent at the same time depending
on its location within the tree.
Control Group
A mechanism to group vouchers together for the purpose of controlling
voucher input into PeopleSoft Payables. Generally used for assigning
vouchers to data entry personnel and for reviewing input.
Control Hierarchy
The relationship between business units, origins, vendors, and
control groups in PeopleSoft Payables that defines which processing data
will be automatically entered on each voucher.
Detail Tree
A tree that employs ranges of detail values under each node; you must
specify the detail values.
Drilldown
The act of moving from the general to the specific. By drilling down
you can examine the data underlying any summarized form of information in
your PeopleSoft system. You can also drill down from one PeopleSoft system
to other systems from which information was received.
Dynamic Tree
A tree that takes its detail values-Dynamic Details-directly from a
table in the database, rather than from a range of values.
Edit Table
A table on the database that has its own record definition, such as
the Department table. As fields are entered into a PeopleSoft application,
they can be validated against an edit table to ensure data integrity
throughout the system.
Effective Date
A method of dating information in your system. You can predate
information to add historical data to your system, or postdate information
in order to enter it before it actually goes into effect.
Journal
A batch of accounting entries entered online or input from a feeder
system (payables, receivables, asset management, and so on) to the general
ledger. Consists of multiple journal lines and one Journal Header,
identified by the Journal ID. Information about the journal as a whole is
stored in the Journal Header table.
Journal Generator Template
A table containing defaults to be used in journal generation.
Journal Line
A record storing a double-sided, balanced entry for a given journal.
The sum of the monetary amounts for the journal lines in one journal
totals zero (debits = credits).
Journal Template
A list of characteristics of the general ledger journal entries that
will be created.
Keyword
An identifier used to categorize conversations.
Ledger
A set of posted balances that represent a set of books for a business
unit. PeopleSoft General Ledger supports detail, multiple, and summary
ledgers.
Ledger Group
In PeopleSoft General Ledger, a group of ledgers consisting of one
primary ledger and any number of secondary ledgers.
Ledger Template
A table containing records and fields common to all ledgers that
ensures that all ledgers specified in a ledger group share the same
physical layout.
Level
A section of a tree that organizes groups of nodes.
Location
Locations enable you to indicate the different types of addresses a
company has-for example, one to receive bills, another for shipping, a
third for postal deliveries, and a separate street address. Each of these
addresses has a different location number.
Matching
The process of applying system match control rules against voucher,
purchase order, and receiver documents, ensuring that an invoice being
entered reflects the amounts ordered and received before it is approved
for payment.
Node
An individual item on a tree. Nodes summarize detail values or other
nodes, and may or may not roll up into other nodes or levels.
nPlosion
A PS/ nVision feature that enables you to expand rows and columns in
your spreadsheet to underlying details, as in drilldown.
Origin
An entry point for transactions into a PeopleSoft system. Origins can
designate both online and background interfaces and can be defined to have
their own editing and default options.
Parent
A tree node linked to lower-level nodes or details that roll up into
it.
PayCycle
A set of rules that define to PeopleSoft Payables the criteria by
which it should select scheduled payments for payment creation.
Payment Selection
A process by which PeopleSoft Payables selects scheduled payments
that are eligible to be paid in a pay cycle.
Payment Terms
The customer attribute that determines due dates, discount dates and
amounts, and due and discount grace periods.
Payment Terms Timing
A definition of the time increments used in figuring payment terms.
Posting
The process by which accounting entries are created or updated based
on user transaction input and accounting entry templates.
Process Instance
The number the system assigns each job that runs in background
processing.
Process Scheduler
A process that performs tasks behind the scenes of your application.
It can run several kinds of processes-COBOL, crystal-on a regular schedule
or at your request, at your workstation or on a server.
Purchase Option
Specifies a method of purchasing an item. Purchase options specify a
vendor, associated lead times, and costs for this item.
Record Definition
A logical grouping of data elements.
Report Scope
A feature that creates multiple instances of an nVision report using
a single report request. Each instance contains data specific to an
individual ChartField, such as a business unit or department, or for a
group of ChartFields, such as all sales departments. Using Scope, each
report instance can share the same layout while containing data unique to
these particular ChartFields.
Roll up
The act of totaling sums based on information tree hierarchies. You
can roll up data for any group of details that you have defined as
dependent with the Tree Manager.
Run Control ID
Process run controls enable you to predefine parameters that are
later used to a given process request.
SetID
The label that identifies a TableSet.
Sibling
A tree node at the same level as another node, where both roll up
into the same parent.
Source
The Source table stores valid journal entry and posting sources.
These can include job titles (such as CFO), operator IDs (such as
CLERK123).
SpeedChart
A user-defined shorthand key designating several chartkeys to be used
for voucher entry. Percentages can optionally be related to each chartkey
in a speedchart definition.
SpeedType
A code representing a combination of ChartField values. SpeedTypes
simplify the entry of ChartFields when the same set is commonly used
together.
Structured Query Report (SQR)
A type of printed or displayed report generated from data extracted
from PeopleSoft. PeopleSoft applications provide a variety of standard
SQRs that summarize table information and data. You can use these reports
as is, customize them, or create your own.
Summary Ledger
An accounting feature used primarily in allocations, inquiries, and
PS/nVision reporting to store combined account balances from detail
ledgers. They increase the speed and efficiency of reporting by
eliminating the need to summarize detail ledger balances each time a
report is requested.
Summary Tree
A tree used to roll up accounts for each type of report in summary
ledgers. In a summary tree, the detail values are really nodes on a detail
tree or another summary tree (known as the basis tree).
Table
The underlying format in which data is stored by columns (fields) and
rows (records, or instances).
TableSet
A group of rows across control tables identified by the same SetID.
TimeSpans
Relative periods, such as year-to-date or current period, that can be
used in various PeopleSoft General Ledger functions and reports when a "rolling"
time frame, rather than a specific date, is required.
Transaction Date
The date a transaction actually occurred as opposed to the date the
transaction is recognized-the accounting date (although the two dates can
be the same).
Translate Table
A system edit table that stores codes and translate values for the
miscellaneous fields on the database that do not warrant individual edit
tables of their own.
Tree
The graphical hierarchy in PeopleSoft systems that displays the
relationship between all accounting units (e.g. corporate divisions,
projects, reporting groups, account numbers) and determines roll-up
hierarchies.
Unit of Measure (UOM)
A type of unit used for quantifying in PeopleSoft systems. Depending
on the application, units of measure might describe dimensions, weights,
volumes, or amounts of locations, containers, or business activities.
Examples include inches, pounds, work hours, and standard cost dollars.