This guide was developed to assist meeting planners in obtaining the greatest value for the dollar while complying with UW System and State rules and regulations. The services offered by a UW meeting planning department should be considered.
When planning UW System sponsored events, including travel, all UW System and State rules and regulations must be followed, regardless of the funding source for payment. To determine whether an event is allowable and which costs may be paid, refer to Appendix A.
If total payments to any vendor for transportation, including tour companies, will exceed $5,000, the institution purchasing office should be contacted to ensure that appropriate purchasing procedures are followed.