Financial Administration
APPENDIX C
VEHICLE RENTAL CONTRACT VENDORS AND APPLICABLE RATES
Rates do not include taxes, government or airport fees, or optional charges such as refueling, Personal Accident Insurance, Personal Effects Coverage or any other optional items or services.Collision (CDW), theft insurance (LDW) and unlimited mileage provisions vary. Check specific vendors' terms below.
If vehicles are unavailable from any of the vendors listed below, the employee must use his/her best judgement in renting an appropriate vehicle from a different vendor. If the collision and liability is not provided by the next appropriate vendor at no cost, then the employee must purchase the insurance. The UW will reimburse the employee for the insurance when the vehicle is rented for UW business purposes. Note: Employees who charge their rental to their UW-issued US Bank Travel Card have primary collision/theft insurance and should therefore not purchase the insurance.
Enterprise (In-State Rentals)
National (Out-of-State and Foreign Rentals)
Leased vehicles (rentals of 30 days or more)
The following service requirements are provided by both vendors:
- Provide a 24-hour, toll-free phone number to obtain road service assistance.
- Replace an impaired vehicle at no extra cost to the traveler or UW, including the
reasonable cost(s) incurred by the traveler for alternate transportation, provided
the driver is not at fault.
- Find alternate transportation when a traveler has a confirmed reservation and no
car is available. This may include an upgraded vehicle at the reserved contract
rate or, if agreeable to the traveler, a smaller vehicle at its contract rate.
Note: When renting vehicles within the state of Wisconsin for business purposes, employees should provide the vendor with our tax exemption certificate to avoid being charged for state, county and local taxes. Taxes on vehicle rentals may be avoided in several other states. Reference FAP Travel Regulations - Appendix I (F36) for details.