COST COMPARISONS - DRIVING VS. FLYING
ACTUAL COST TO DRIVE ESTIMATED COST TO FLY
Example #1: UW-Madison employee traveling alone to Washington, DC, strictly
on UW business and has a certificate of nonavailability.
1,700 miles @ 42.5¢ $ 722.50 Lowest Airfare Available** $440.00
Enroute Lodging Taxi/Limo***
One night each way To/From Madison Airport
($72 x 2) 144.00 (@ $10.00) 20.00
To/From Washington, DC,
Airport (@ $20.00) 40.00
_______
Total Estimated Cost $500.00
Enroute Meals:
Two full days (@ $40.00)
Two breakfasts (@ $10.00)
Two lunches (@ $10.00)
$120.00
Tolls 10.00
_______
ACTUAL COST $1,006.50 COST ALLOWED $ 500.00
Example #2: UW-Green Bay employee traveling to Indianapolis who combines
extra personal days in Indianapolis with UW business; therefore, the lower
mileage rate applies.
800 miles @ 28¢: $ 224.00 Lowest Airfare Available** $ 244.00
Enroute Lodging: Taxi/Limo***
None allowed To/From Green Bay Airport
(@ $10) 20.00
To/From Indianapolis
Airport (@ $15) 30.00
Enroute Meals: _______
Two breakfasts (@ $10.00)
Two lunches (@ $10.00) Total Estimated Cost $294.00
40.00
Tolls 8.00
_______
ACTUAL COST $272.00
COST ALLOWED $272.00
Example #3: UW-River Falls employee traveling to St. Louis
for a two-day conference and uses a personal vehicle when a fleet vehicle
would have been available.
1,260 miles @ 28¢ $ 352.80 Lowest Airfare Available** $320.00
Enroute Lodging: Round-trip Mileage
One night each way RVF-Minneapolis Airport 15.00
($72 x 2) 144.00 (80 miles @19¢)
Parking at Minneapolis
Enroute Meals: Airport
Two full days (@ $40.00) (3 days @10.00 per day) 30.00
Two breakfasts (@ $10.00) Taxi/Limo***
Two lunches (@ $10.00) To/From St. Louis
120.00 Airport (@ $15) 30.00
_______
Total Estimated Cost $395.00
Tolls 10.00
_______
ACTUAL COST $628.80 COST ALLOWED $395.00
* The high rate would apply only if the employee obtains and provides a
certification of nonavailability. The low rate would apply if a fleet
vehicle was available.
** Quote showing the lowest logical fare, including discounted fares
such as supersaver, supercoach, excursion, etc., which would have been
available on the dates the employee would ordinarily have flown,
should be obtained from a travel agency. That fare also cannot
exceed actual fares obtained by other employees who chose to fly and
departed and returned on the normal travel dates.
*** Reasonable estimates of limo or taxi fares that would have been
incurred on both ends of the trip should be calculated. Rental car
cost estimates, using the contract rates, may be used only if it can be
shown that taxi/limo service would have been unavailable or
impractical.
