UW System Travel Regulations
XIII. MISCELLANEOUS EXPENSES
Laundry, Cleaning and Pressing Charges
If an employe is away from home for more than three days, reasonable amounts may be allowed for laundry, cleaning and pressing service. Only one charge per calendar week is reimbursable for each type of actual and necessary service. Employes are expected to pack sufficient clothing when traveling to avoid having to incur such charges. Charges for laundry, etc., are reimbursable only when the employe incurs the expenses while in travel status. Routine cleaning of clothes is not considered a travel-related expense and is, therefore, not reimbursable. All reimbursement claims for laundry, cleaning and/or pressing must be supported by receipts.
When in travel status, necessary business-related telecommunication charges (local, long distance, internet access fees, and fax) may be reimbursed. A receipt is required for individual charges in excess of $5.00.
Tips for porters (skycaps) at commercial terminals are reimbursable at $1.00 per piece of luggage. Claims for higher amounts involving unusual situations should be explained.
Travelers Checks/ATM Charges
The service or transaction fee for the cost of traveler's checks, money orders, certified checks or ATM withdrawals obtained in connection with official travel may be reimbursed provided the amount of funds obtained through such services reasonably equals the estimated reimbursable expenses.
Reasonable charges for passports, visas and associated required photographs are reimbursable when incurred in connection with official UW business. The cost of inoculations and other routine medical procedures required for entry into certain foreign countries, which is not covered by insurance, is also reimbursable. Receipts are required if the claim exceeds $25.
Other Miscellaneous Expenses
A complete description of the expense must be included on the TER. Receipts are required if the claim exceeds $25.