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XIII. MISCELLANEOUS EXPENSES

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1. Laundry, Cleaning and Pressing Charges

   If an employe is away from home for more than three days, reasonable amounts may be allowed for laundry, cleaning and pressing service. Only one charge per calendar week is reimbursable for each type of actual and necessary service. Employes are expected to pack sufficient clothing when traveling to avoid having to incur such charges. Charges for laundry, etc., are reimbursable only when the employe incurs the expenses while in travel status. Routine cleaning of clothes is not considered a travel-related expense and is, therefore, not reimbursable. All reimbursement claims for laundry, cleaning and/or pressing must be supported by receipts.

2. Telephone

   1. Where STS is not available, business telecommunication charges (local, long distance, email access and FAX) incurred in travel status may be reimbursed. Employes should provide an explanation of official business for long distance phone and fax charges and a receipt if the claim is in excess of $5.00. Employes should make prudent use of such services to keep costs to the minimal amount necessary.

   2. One personal telephone call is reimbursable up to $5.00 for each of the following conditions:

      1. for each night in travel status, or,

      2. as a result of each unscheduled geographical location change, or

      3. as a result of an unscheduled change in travel status which results in more than a one (1) hour extension to the employe's originally scheduled return time.

3. Porterage

   Tips for porters (skycaps) at commercial terminals are reimbursable at $1.00 per piece of luggage. Claims for higher amounts involving unusual situations should be explained.

4. Travelers Checks/ATM Charges

   The service or transaction fee for the cost of traveler's checks, money orders, certified checks or ATM withdrawals obtained in connection with official travel may be reimbursed provided the amount of funds obtained through such services reasonably equals the estimated reimbursable expenses.

5. Passports, Visas

   Reasonable charges for passports, visas and associated required photographs are reimbursable when incurred in connection with official UW business. The cost of inoculations and other routine medical procedures required for entry into certain foreign countries, which is not covered by insurance, is also reimbursable. Receipts are required if the claim exceeds $25.

6. Other Miscellaneous Expenses

   A complete description of the expense must be included on the TER. Receipts are required if the claim exceeds $25.