Financial Administration

Appropriation 103

Title:  General Program Operations-Colleges

State Fund/Agency
Cash Balance
103/285 GPR Annual 20.285 (1) (a) N/A

Statute Language:

The amounts in the schedule for the purpose of educational programs and related programs. Any transfers between the instruction, research, public service, libraries, learning resources and media, farm operations, student services, auxiliary enterprises, physical plant or general operations and services subprograms shall be reported quarterly to the department of administration. The board of regents may not encumber amounts appropriated under this paragraph for groundwater research without the approval of the Secretary of Administration.

Institutions Which Have Budget Authority for This Appropriation:

UW Colleges

Allowable Major Classes of Expense/Revenue:

Salaries, fringe benefits, supplies & expense, capital and special purpose. Financial aid expenses are only allowed for state matching funds for the All-State Scholars and Academic Excellence Scholarship programs. Receipts must be accounted for as sales credits or refunds of expense.

Special Restrictions or Policies/Procedures:

  1. Position Control Policies
    s. 16.50 (3) applies, see Appendix A.
  2. Budget Control/Transfers/Overdrafts
    See FAP - Budget Transfers (F5) for these limitations.
  3. Activity Code Limitations
    Expenditures may be charged to activity codes other than &, 3, 4 and 8 (with certain limitations for activity 9). See Activity Codes and Definitions for descriptions.

Year-End Instructions (lapse, carry forward, etc.):

Because 103 is a UW System GPO appropriation, the 103 budget at the institution level is a combination of 103 GPR funds and 131 program funds. Thus, with approval from System Administration any non-fringe benefit unexpended and/or unencumbered balance in 103 at the end of the fiscal year may be carried forward to the new fiscal year. There is no cash balance to carry forward. Open encumbrances carried to the new fiscal year are budgeted and accounted for in appropriation 103 on the UW records and 131 on the Department of Administration records. Refunds of prior year expenditures are deposited to appropriation 131 as receipts (9209).

Special Instructions on Salaries/Fringe Benefits:

Budget transfers off the salary and fringe benefits line are not allowed at any time for this appropriation.

Policy Paper References: