All SFS Account Codes and Definitions

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Accounts with the red background denotes a new code added or changes made for FY 2012.
Accounts with the purple background may not be used in transactions posted to the Actuals Ledger.
Accounts with the yellow background may only be used in Actual Ledger journals that have a journal ID mask of PO.


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Category Status A=Active I=Inactive Account Account Type Title Definition
Salary A 1000 E Salary Default Salary Default
Salary A 1001 E Faculty - Annual Faculty - Annual
Salary A 1002 E Faculty - Academic Faculty - Academic
Salary A 1003 E Faculty - Summer Faculty - Summer
Salary A 1004 E Faculty - Hourly Faculty - Hourly
Salary A 1005 E Faculty - Lump Sum Faculty - Lump Sum
Salary A 1006 E Faculty-Purchased Services IIA Faculty-Purchased Services IIA
Salary A 1007 E Faculty - Foreign COLA Faculty - Foreign COLA
Salary A 1008 E Faculty/Acad-Legal Settlement Faculty/Acad-Legal Settlement
Salary A 1051 E Academic Staff - Annual Academic Staff - Annual
Salary A 1052 E Academic Staff - Academic Academic Staff - Academic
Salary A 1053 E Academic Staff - Summer Academic Staff - Summer
Salary A 1054 E Academic Staff - Hourly Academic Staff - Hourly
Salary A 1055 E Academic Staff - Lump Sum Academic Staff - Lump Sum
Salary A 1076 E Fee Grader/Ad Hoc Program Specialist Fee Grader/Ad Hoc Program Specialist
Salary A 1077 E UWEX Ad Hoc-Pur Serv IIA UWEX Ad Hoc-Pur Serv IIA
Salary A 1151 E Postgrad Trainee - Annual Postgrad Trainee - Annual
Salary A 1152 E Postgrad Trainee - Academic Postgrad Trainee - Academic
Salary A 1153 E Postgrad Trainee - Summer Postgrad Trainee - Summer
Salary A 1154 E Postgrad Trainee - Hourly Postgrad Trainee - Hourly
Salary A 1155 E Postgrad Trainee - Lump Sum Postgrad Trainee - Lump Sum
Salary A 1161 E Research Associate - Annual Research Associate - Annual
Salary A 1162 E Research Associate - Academic Research Associate - Academic
Salary A 1163 E Research Associate - Summer Research Associate - Summer
Salary A 1164 E Research Associate - Hourly Research Associate - Hourly
Salary A 1165 E Research Associate - Lump Sum Research Associate - Lump Sum
Salary A 1211 E Project/Program Assist-Annual Project/Program Assist-Annual
Salary A 1212 E Project/Program Asst-Academic Project/Program Asst-Academic
Salary A 1213 E Project/Program Assist-Summer Project/Program Assist-Summer
Salary A 1214 E Project/Program Assist-Hourly Project/Program Assist-Hourly
Salary A 1215 E Project/Program Asst-Lump Sum Project/Program Asst-Lump Sum
Salary A 1222 E Teaching Assistant-Academic Teaching Assistant-Academic
Salary A 1223 E Teaching Assistant-Summer Teaching Assistant-Summer
Salary A 1224 E Teaching Assistant - Hourly Teaching Assistant - Hourly
Salary A 1225 E Teaching Assistant-Lump Sum Teaching Assistant-Lump Sum
Salary A 1231 E Research Assistant-Annual Research Assistant-Annual
Salary A 1232 E Research Assistant-Academic Research Assistant-Academic
Salary A 1233 E Research Assistant-Summer Research Assistant-Summer
Salary A 1235 E Research Assistant-Lump Sum Research Assistant-Lump Sum
Salary A 1321 E UnderGrad Intern--Annual UnderGrad Intern--Annual
Salary A 1322 E UnderGrad Intern-Academic UnderGrad Intern-Academic
Salary A 1323 E UnderGrad Intern--Summer UnderGrad Intern--Summer
Salary A 1324 E UnderGrad Intern-Hourly UnderGrad Intern-Hourly
Salary A 1325 E UnderGrad Intern--Lump Sum UnderGrad Intern--Lump Sum
Salary A 1331 E UnderGrad Asst/AOP-Annual UnderGrad Asst/AOP-Annual
Salary A 1332 E UnderGrad Asst/AOP-Academic UnderGrad Asst/AOP-Academic
Salary A 1333 E UnderGrad Asst/AOP-Summer UnderGrad Asst/AOP-Summer
Salary A 1334 E UnderGrad Asst/AOP-Hourly UnderGrad Asst/AOP-Hourly
Salary A 1335 E UnderGrad Asst/AOP-LUMP Sum UnderGrad Asst/AOP-LUMP Sum
Salary A 1531 E Classified - Hourly Classified - Hourly
Salary A 1532 E Classified - Lump Sum Classified - Lump Sum
Salary A 1533 E Classified Project - Hourly Classified Project - Hourly
Salary A 1534 E Classified Project - Lump Sum Classified Project - Lump Sum
Salary A 1535 E Classified - Length of Service Classified - Length of Service
Salary A 1536 E Classified - Excep Perf Award Classified - Excep Perf Award
Salary A 1537 E Classified - 5th Week Vacation Classified - 5th Week Vacation
Salary A 1538 E Classified-Purchased Serv IIA Classified-Purchased Serv IIA
Salary A 1539 E Classified - Legal Settlement Classified - Legal Settlement
Salary A 1541 E Classified - Overtime Classified - Overtime
Salary A 1542 E Classified Project - Overtime Classified Project - Overtime
Salary A 1543 E Classified - Differential Classified - Differential
Salary A 1544 E Classified - Uniform Allowance Classified - Uniform Allowance
Salary A 1601 E LTE - Hourly LTE - Hourly
Salary A 1602 E LTE - Lump LTE - Lump
Salary A 1603 E LTE - Overtime LTE - Overtime
Salary A 1604 E LTE - Purchased Services IIA LTE - Purchased Services IIA
Salary A 1643 E LTE Differential LTE differential pay.
Salary A 1771 E Student - Hourly Student - Hourly
Salary A 1772 E Student - Lump Sum Student - Lump Sum
Salary A 1773 E Student - Overtime Student - Overtime
Salary A 1774 E Student-Purchased Services IIA Student-Purchased Services IIA
Salary A 1781 E Work Study - Hourly Work Study - Hourly
Salary A 1782 E Work Study - Lump Sum Work Study - Lump Sum
Salary A 1783 E Work Study - Overtime Work Study - Overtime
Salary A 1784 E Workstudy-NonProfit Agency Pmt Workstudy-NonProfit Agency Pmt
Fringe Benefits A 1903 E Fac/Acad- Social Security Fac/Acad- Social Security
Fringe Benefits A 1904 E Fac/Acad- Medicare Fac/Acad- Medicare
Fringe Benefits A 1905 E Fac/Acad- Group Health Fac/Acad- Group Health
Fringe Benefits A 1906 E Fac/Acad - Group Life Fac/Acad - Group Life
Fringe Benefits A 1907 E Fac/Acad - Retirement Fac/Acad - Retirement
Fringe Benefits A 1908 E Fac/Acad - Income Continuation Fac/Acad - Income Continuation
Fringe Benefits A 1909 E Fac/Acad- NonSal Legal Settle Fac/Acad- NonSal Legal Settle
Fringe Benefits A 1910 E Medicare - ER Medicare expense - Employer share (Academic, Grad Assist, Classified, LTE, Student)
Fringe Benefits A 1912 E Fac/Acad - Early Retirement Fac/Acad - Early Retirement
Fringe Benefits A 1913 E Fac/Acad - Unemployment Comp Fac/Acad - Unemployment Comp
Fringe Benefits A 1914 E Fac/Acad-Supl Sick Leave Conv Fac/Acad-Supl Sick Leave Conv
Fringe Benefits A 1915 E Social Security - ER Social Security expense - Employer share (Academic, Grad Assist, Classified, LTE)
Fringe Benefits A 1916 E Federal Appointment Life Payroll ded - Federal appointment Life Insurance Expense - UWEXT
Fringe Benefits A 1919 E Federal Appointment - Thrift Retirement Payroll ded - Federal appointment Thrift Retirement Expense - UWEXT
Fringe Benefits A 1920 E Fac/Acad - Fed Appt - FICA Fac/Acad - Fed Appt - FICA
Fringe Benefits A 1921 E Group Health Insurance - ER Group Health Insurance - Employer share (Academic, Grad Assist, Post Doc, Res/Fellows, Classified)
Fringe Benefits A 1924 E Fac/Acad-Fed Appt-Retirement Fac/Acad-Fed Appt-Retirement
Fringe Benefits A 1925 E Group Life Insurance - ER Group Life Insurance - Employer share (Academic, Classified)
Fringe Benefits A 1929 E Grad Asst - Social Security Grad Asst - Social Security
Fringe Benefits A 1930 E Grad Asst - Medicare Grad Asst - Medicare
Fringe Benefits A 1932 E Grad Asst - Group Health Grad Asst - Group Health
Fringe Benefits A 1933 E Post Grad - Group Health Post Grad - Group Health
Fringe Benefits A 1934 E Res/Fellow - Group Health Res/Fellow - Group Health
Fringe Benefits A 1935 E Fac/Acad - Generic Fringes Fac/Acad - Generic Fringes
Fringe Benefits A 1938 E Classified - Social Security Classified - Social Security
Fringe Benefits A 1939 E Classified - Medicare Classified - Medicare
Fringe Benefits A 1940 E Classified - Group Health Classified - Group Health
Fringe Benefits A 1941 E Classified - Group Life Classified - Group Life
Fringe Benefits A 1942 E Classified - Retirement Classified - Retirement
Fringe Benefits A 1943 E Classified-Income Continuation Classified-Income Continuation
Fringe Benefits A 1944 E Class-NonSal Legal Settlement Class-NonSal Legal Settlement
Fringe Benefits A 1950 E Classified - Early Retirement Classified - Early Retirement
Fringe Benefits A 1951 E Classified - Unemployment Comp Classified - Unemployment Comp
Fringe Benefits A 1952 E Class-Supl Sick Leave Convert Class-Supl Sick Leave Convert
Fringe Benefits A 1953 E Classified - Fed Appt - FICA Classified - Fed Appt - FICA
Fringe Benefits A 1954 E LTE - Social Security LTE - Social Security
Fringe Benefits A 1955 E LTE - Medicare LTE - Medicare
Fringe Benefits A 1956 E LTE - Group Health LTE - Group Health
Fringe Benefits A 1957 E LTE - Retirement LTE - Retirement
Fringe Benefits A 1968 E LTE-Unemployment Comp LTE-Unemployment Comp
Fringe Benefits A 1969 E Student - Social Security Student - Social Security
Fringe Benefits A 1970 E Retirement Prior Service Cost - DOA Entries made by DOA to charge retirement prior service cost to UW appropriations. For UWSA use only.
Fringe Benefits A 1973 E Student - Medicare Student - Medicare
Fringe Benefits A 1974 E Classified - Generic Fringes Classified - Generic Fringes
Fringe Benefits A 1975 E Academic-Fringe-Gift/Fed Trf Academic-Fringe-Gift/Fed Trf
Fringe Benefits A 1976 E Post/Doc-Fringe-Gift/Fed Trf Post/Doc-Fringe-Gift/Fed Trf
Fringe Benefits A 1977 E Res Assoc-Fringe-Allocated Trf Res Assoc-Fringe-Allocated Trf
Fringe Benefits A 1978 E Grad Asst-Fringe-Allocated Trf Grad Asst-Fringe-Allocated Trf
Fringe Benefits A 1979 E Classified-Fringe-Gift/Fed Trf Classified-Fringe-Gift/Fed Trf
Fringe Benefits A 1983 E LTE-Fringe-Gift/Fed Trf LTE-Fringe-Gift/Fed Trf
Fringe Benefits A 1984 E Student-Fringe-Gift/Fed Trf Student-Fringe-Gift/Fed Trf
Fringe Benefits A 1986 E Academic-Fringe Pur Serv IIA Academic-Fringe Pur Serv IIA
Fringe Benefits A 1987 E Classified-Fringe Pur Serv IIA Classified-Fringe Pur Serv IIA
Miscellaneous Expense A 198E E General - Fringe - Calculated Encumbrance This account is for UW - Madison use only. All others may ignore. Definition: This account will be used to display calculated fringe benefit encumbrances in WISDM.
Fringe Benefits A 1993 E UWEX-Ad Hoc Fringes UWEX-Ad Hoc Fringes
Fringe Benefits A 1995 E COBRA Payments Consolidated Omnibus Budget Reconciliation Act health insurance for terminated or laid off employees.
Fringe Benefits A 1997 E ERA Admin Cost ERA Admin Cost
Travel Expense A 2100 E Travel-Employee-In State Bus In-state business travel costs (meals, lodging, transportation and incidentals) incurred by State/UW employees, including LTEs, while traveling within the state on regularly assigned duties. Include travel costs paid directly to the vendor by the UW. For travel to attend conferences, conventions, training, etc., refer to Account 2115. For business travel to destinations outside the state, refer to Account 2120. Refer to Account 2101 for employee non-overnight reportable meal costs. For students conducting UW business and in payroll status-use employee travel accounts. Include meals for hosting job applicants
Travel Expense A 2101 E Travel Empl Reportable Meals Reimbursements to a UW employee for meal costs not preceded or followed by an overnight stay away from home. Meal costs paid for other UW employees are reportable to the reimbursed employee unless the institution's accounting system allows for multiple reporting from one TER. The employee's Social Security number must be provided. Use appropriate other Accounts for meal costs which meet the IRS definition of "business related" or for meal costs billed directly to UW.
Travel Expense A 2105 E Travel-Recruiting (Employee In-State-Business) Use of this code is optional for non-Madison business units. Continue to use Account 2100 if this type of expense does not need to be tracked separately. Definition: In-state travel costs incurred by State/UW employees in connection with recruiting prospective student athletes.
Travel Expense A 2115 E Travel-Employee-In State-Conf In-state travel costs (meals, lodging, transportation, registration fees and incidentals) incurred by State/UW employees, including LTEs, while traveling within the state (including the headquarters city) to attend conferences, conventions, etc. For the cost of tuition and fees in connection with job or career-related training and development (workshops/seminars/courses), refer to Accounts 2180, 2181, and 2184. Refer to Account 2101 for employee non-overnight reportable meal costs.
Travel Expense A 2120 E Travel-Employee-Out State-Bus Out-of-state business travel costs (meals, lodging, transportation, registration fees, and incidentals) incurred by State/UW employees, including LTEs, while traveling out-of-state to conduct regularly assigned duties. Include travel to 49 other states, Canada and U.S. possessions. Include travel costs paid direct to the vendor by the UW. For travel to attend conferences, conventions, etc., refer to Account 2130.
Travel Expense A 2125 E Travel-Recruiting (Employee Out-of-State Business) Use of this code is optional for non-Madison business units. Continue to use Account 2120 if this type of expense does not need to be tracked separately. Definition: Out-of-state travel costs incurred by State/UW employees in connection with recruiting prospective student athletes
Travel Expense A 2126 E Travel-Employee-Foreign Bus Foreign business travel costs (meals, lodging, transportation, registration fees, and incidentals) incurred by UW employees, including LTEs, while traveling outside the U.S., excluding Canada and U.S. possessions, to conduct regularly assigned duties. For travel to attend conferences, conventions, etc., refer to Account 2127.
Travel Expense A 2127 E Travel-Employee-Foreign Conf Travel costs (meals, lodging, transportation, registration fees and incidentals) incurred by State/UW employees, including LTEs, while traveling outside the U.S., excluding Canada and U.S. possessions, to attend conferences, conventions, etc. For the cost of tuition and fees in connection with job or career- related training and development (workshops/seminars/courses), refer to Accounts 2180, 2181 and 2184.
Travel Expense A 2130 E Travel-Employee-Out State-Conf Travel costs (meals, lodging, transportation, registration fees and incidentals) incurred by State/UW employees, including LTEs, while traveling outside the state to attend conferences, conventions, etc. Include travel to the 49 other states, Canada and U.S. possessions. For the cost of tuition and fees in connection with job or career-related training and development (workshops/seminars/courses), refer to Accounts 2180, 2181 and 2184.
Travel Expense A 2140 E Travel-Fleet Charges-Vehicles Charges to departments from fleet operation for use of State/UW fleet vehicles. This includes charges on the General Services Billing.
Travel Expense A 2145 E Travel-Fleet Charges-Aircraft Charges to departments for use of the State Air Fleet. This includes charges on the General Services Billing.
Travel Expense A 2146 E Mvng/Temp Ldg Emp-Taxable Relocation, moving and temporary lodging expense reimbursement to employees. These expenses will be split between two account codes 2146 and 2147. Account 2146 will include all reportable/taxable reimbursements. Account 2147 will include all non-reportable/non-taxable reimbursements for household moves. The employee's Social Security number must be provided.
Travel Expense A 2147 E Moving Exp Emp-Non Taxable Relocation, moving and temporary lodging expense reimbursement to employees. These expenses will be split between two account codes 2146 and 2147. Account 2146 will include all reportable/taxable reimbursements for household moves. Account 2147 will include all reportable non- taxable reimbursements. The employee's Social Security number must be provided. Definition: Reimbursements to and direct payments for applicant interview candidate expenses. Expenses must be in compliance with UW Travel Regulations.
Travel Expense A 2161 E Travel-Job Applicant Use of this code is optional for non-Madison business units. Continue to use Account 2162 if this type of expense does not need to be tracked separately.
Travel Expense A 2162 E Travel-NonEmpl, Student, Job App Reimbursements to and direct payments for non-state employees, students, volunteers, applicant interview candidates, associates to the President/Chancellor, and employees on leave status for more than one year. For non-employee travel, the expenses must be actual, reasonable and supported by required receipts. Travel expenses not adequately accounted are reported as taxable reimbursements via the 1099 Miscellaneous Income reporting function. For students conducting UW business and in payroll status-use employee travel account codes. Student meal maximums may be set by individual institution policy. For Board of Regents Members, used account 2165.
Travel Expense A 2163 E Travel-Recruiting (Non-employee) Use of this code is optional for non-Madison business units. Continue to use Account 2162 if this type of expense does not need to be tracked separately. Definition: Costs incurred while hosting a prospective student athlete on an official campus visit.
Travel Expense A 2164 E Travel-Team Travel Use of this code is optional for non-Madison business units. Continue to use Account 2162 if this type of expense does not need to be tracked separately. Definition: Travel costs associated with athletic team participation in away competition or training.
Travel Expense A 2165 E Travel-Board Members Reimbursements of travel costs incurred by statutorily authorized board members, including any costs paid directly to vendors on their behalf. The Board of Regents is a statutorily authorized board.
Travel Expense A 2170 E P-Card Travel - Default Default code for travel charged to the P-Card
Training-Tuition & Fees A 2180 E Training & Develop-Career-UG Tuition and fees for undergraduate level courses at an educational institution (e.g., a UW campus, private university, vocational/technical school, etc.) or other course taken to meet the minimum educational requirements for a job, or will qualify the employee for a new trade or business. Include employee?s Social Security number. Refer to Account 2181 for graduate level courses. Refer to Account 2184 for job related training.
Training-Tuition & Fees A 2181 E Training & Devlop Career Grad Tuition and fees for courses that are taken to meet the minimum educational requirements for a job or will qualify the employee for a new trade or business. Graduate level courses that are career-related rather than job-related, and professional development courses such as Bar Exam Review, CPA Review, etc., should be charged to this code. The IRS generally considers courses leading to the completion of a professional degree in a given field or discipline to be education that qualifies the employee for a new trade or business. Include employee's Social Security number. Refer to Account 2184 for job related training. Clear documentation of career relationship should be on file for any graduate level course reimbursement that is coded to 2184.
Training-Tuition & Fees A 2184 E Training & Development-Job Rel Payments to or on behalf of employees for all types of job-related training. To qualify as job-related, the training/course must be required by the employer or required as a condition to the retention of an established position or status. 9E.G., CONTINUIN
Contractual & Other Services & Supplies A 2200 E Telecomm-Blanket Encumbrance Transfers-Telecommunication -Chargebacks and intra-institution cost distribution. Use for both sides of transaction.
Contractual & Other Services & Supplies A 2201 E Telecomm Services-Centrex Service-Telecommunication-Recurring charges for all telecommunication services purchased from a private vendor, including Centrex and non-Centrex equipment and services. Includes telephone central office trunks, intercom systems, Telex service, mobile telephone, cellular telephone including roaming charges, telephone paging, facsimile (FAX), teletypewriter, telephone answering services, telegraph, Western Union, AP wire service, teleconference hook-ups and lines for such services. Special rules may apply for local telephone and other communication costs for Federal Grants. Refer to Federal rules applicable to grants for guidance.
Contractual & Other Services & Supplies A 2210 E Telephone Service-NonSTS Tolls Service-Telephone-Long Distance -Expenditures for long distance toll calls excluding those made on the State Telephone System (STS). Use Account 2240 for STS calls. Use Account 2250 for STS access lines.
Contractual & Other Services & Supplies A 2230 E Telephone Service-Install, etc Service-Telephone-Installations/Modifications/Moves--Nonrecurring charges for installations, moves and changes for Centrex and non-Centrex local service, voice access circuit charges (STS access lines) and the Consolidated Data Network. Either a vendor or the DOA General Services Billing System can bill charges.
Contractual & Other Services & Supplies A 2240 E Telephone Service-STS Service-Telephone-STS--Calls made over the STS (State Telecom System-long distance calls accessed by dialing "8") and billed via the DOA General Services Billing System. Use Account 2250 for STS access lines.
Contractual & Other Services & Supplies A 2250 E Telephone-STS Access, etc Service-Telephone-STS Access Lines & Consolidated Data Network--Monthly voice access circuit (STS access lines) charges and consolidated data network drop charges billed via the DOA General Services Billing System except STS calls billed through the state telecommunications network. Use Account 2240 for STS calls.
Contractual & Other Services & Supplies A 2260 E Communication-Miscellaneous Service-Communications-Miscellaneous. Other charges not covered by the above categories or communication services such as television channels, satellite down-link charges, videoconference hook-up charges, internet access, WISNET charges, etc.
Contractual & Other Services & Supplies A 2270 E Cellular Service Cellular Service Charges. Cellular service charges, ex. monthly cellular plan fees.
Contractual & Other Services & Supplies A 2271 E Cellular Equipment Cellular Equipment Charges - Cellular equipment charges, ex. phones, chargers, and other peripherals.
Rental/Lease Expense A 2300 E Rental of Land Rental of Land. Charges for the use of state-owned land; or charges for the use of privately owned land when the minimum lease or rental payments over the term of the lease are less than $5000 or when the term of the agreement is one year or less. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order. Use Account 2305 if meets criteria for lease.
Rental/Lease Expense A 2305 E Lease of Land Lease of Land. Charges for the use of privately owned land when the term of the agreement exceeds one year and the lease does not meet the criteria for capitalization. Use Account 2300 if meets criteria for rental. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order. Use Account 2300 for State-owned land.
Rental/Lease Expense A 2310 E Rental of Space-UW/State Owned Rental of Space - UW/State Owned. Rental of workspace, facility use (such as ice arena, theater, swimming pool), parking space, etc. at a UW or state-owned facility.
Rental/Lease Expense A 2320 E Rental of Space Rental of Space - Non UW/State Owned. Rental of workspace, facility use (such as ice arena, theater, swimming pool), parking space, etc. at privately owned facilities when the payments over the term of the agreement are less than $5000 or when the term of the agreement is one year or less. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order. Use Account 2325 if meets criteria for lease.
Rental/Lease Expense A 2325 E Lease of Space Lease of Space. Lease of workspace, facility use, parking space, etc. when the term of the agreement exceeds one year and the lease does not satisfy the criteria for capitalization. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order. Use Account 2320 if meets criteria for rental .
Rental/Lease Expense A 2330 E Rental of DP Equip Rental of Computer Equipment. Rental of computers, servers and related equipment when the payments over the term of the agreement are less than $5000 or the term of the agreement is less than one year. See Accounts 4620 & 4625 for capital equipment or lease purchases. Use for software obtained under a leasing arrangement when there is no intent to take ownership. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order. See Account 3150 for purchase of software under $5000. See Account 3195 for purchase of equipment under $5000.
Rental/Lease Expense A 2335 E Lease of DP Equip Lease of Computer Equipment. Lease of computers, servers and related equipment when the term of the agreement exceeds one year and the lease does not satisfy the criteria for capitalization. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order. See Account 4620 & 4625 for capital equipment or lease purchases. See Account 4630 & 4635 for capital software or lease purchases.
Rental/Lease Expense A 2340 E Rental of Vehicles-Dealership Rental of Vehicles - Dealership .Rental of non-fleet vehicles when the payments over the term of the agreement are less than $5000 or when the term of the agreement is one year or less. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order. For vehicles rented from a commercial vendor such as UW contract vendors such as Alamo, Enterprise, etc., use appropriate travel Account code.
Rental/Lease Expense A 2345 E Lease of Vehicle-Dealership Lease of Vehicles - Dealership. Lease of non-fleet vehicles when the term of the agreement exceeds one year and the lease does not satisfy the criteria for capitalization. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order.
Rental/Lease Expense A 2350 E Rental of Aircraft Rental of Aircraft. Rental of non-fleet aircraft when the term of the agreement is one year or less and the payments over the term of the agreement are less than $5000. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order.
Rental/Lease Expense A 2355 E Lease of Aircraft Lease of Aircraft. Lease of non-fleet aircraft when the term of the agreement exceeds one year and the lease does not satisfy the criteria for capitalization. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order.
Rental/Lease Expense A 2360 E Rental of Other Equip Rental of Other Equipment. Rental of any equipment other than those specifically listed under computer equipment and vehicles when the term of the agreement is one year or less. Includes: Office equipment, copy machines, fax machines. Film/Video Rental, Costumes, Dumpsters, tractors. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order.
Rental/Lease Expense A 2370 E Lease of Equipment Lease of Other Equipment. Rental of any equipment other than those specifically listed under computer equipment and vehicles when the term of the agreement is one year or less. Includes: Office equipment, copy machines, fax machines. Film/Video Rental, Costumes, Dumpsters, tractors. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order.
Miscellaneous Services & Supplies A 2400 E Maintenance & Repairs-Grounds Maintenance and Repair - Grounds. Expenses of maintaining and repairing University-owned grounds, utility pipeline repairs, fences, tunnels, walkways, parking lots, etc. Include special assessments for repair, maintenance and replacement of walks, roadways and parking lots. Refer to Account 4490 for new or substantially improved walks, roadways and parking lots. For supplies purchased for maintaining grounds, use Account 3100.
Rental/Lease Expense A 2410 E Leasehold Repairs & Maint Maintenance & Improvements - Leasehold Repairs. Maintenance, repairs, alterations or improvements to leased buildings, equipment and land, including fencing & highway signs. For supplies, use Account 3120.
Miscellaneous Services & Supplies A 2420 E Maintenance & Repair-Structure Maintenance and Repair - Structures. Expenses of maintaining and repairing University-owned buildings, structures and attached fixtures, including elevators and parking structures. Use for asbestos abatement/removal. For asbestos disposal charges, use Account 2680. For supplies purchased for maintaining grounds, use Account 3100.
Maintenance & Repairs A 2460 E Maintenance & Repair- DP Equip Maintenance and Repair - Computer Equipment. Cost of maintenance agreements, labor, parts or other costs associated with maintaining or repairing computer equipment, including technical support of installed software. For maintenance or repair costs included in monthly rental, lease or lease purchase charges, use specific lease or rental Account code.
Maintenance & Repairs A 2470 E Maintenance & Repair-Vehicles Maintenance and Repair - Vehicles. Payments to private vendors or other state agencies and internal service chargebacks for repair and maintenance of UW/state-owned automobiles, trucks, tractors, snowmobiles, all terrain vehicles and other similar equipment, including associated replacement parts, tune-up, tire rotation, lubrication, washing, towing, registration fees, accessory installation and other related expenses. Use Account 3130 for parts and supplies purchased directly by the department completing the repairs.
Maintenance & Repairs A 2480 E Maintenance & Repair-Other Maintenance and Repair - Other Equipment. Payments to internal and external vendors for repair and maintenance of other equipment, including furniture, lawn mowers, trailers, garden equipment, recreation equipment, fire extinguisher recharging, copy machines, printing equipment, broadcast radio, telecommunication, mobile radio and radio paging, audio and video and similar types of equipment. Include cost of maintenance agreements. Use Account 2460 for computer equipment repair. For maintenance and repair to UW owned structures, attached fixtures and grounds, refer to Accounts 2420 and 2400. For repairs and maintenance of leased property, use Account 2410. Use Account 2470 for vehicle repair.
Contractual & Other Services & Supplies A 2500 E Electricity-Central Electricity-Utility Furnished. Charges for electricity furnished by a utility. For internal chargebacks use Account 9060.
Contractual & Other Services & Supplies A 2501 E Green Energy Surcharge Green Energy Surcharge - Surcharge for DOA negotiated purchase of green energy utilities.
Contractual & Other Services & Supplies A 2510 E Gas-Central Gas-Utility Furnished. Charges for gas furnished by a utility. For propane, butane or other bottled gas use Account 2565 (Heating Fuels-Other). For vehicle use, see Account 3140. Use both as debit and credit on internal chargebacks.
Contractual & Other Services & Supplies A 2520 E Heating-Steam, Hot Water or Air Heating-Steam, Hot Water, Air. Charges for heating energy transported from plants in pipes or ducts.
Contractual & Other Services & Supplies A 2540 E Water & Sewage Service Water & Sewage. Charges for cold water, sewage and related municipal services.
Contractual & Other Services & Supplies A 2541 E Sewage Service Water & Sewage. Charges for cold water, sewage and related municipal services. Definition: Payments for sewage service.
Contractual & Other Services & Supplies A 2550 E Coal Coal. Charges for coal for heating purposes including transportation.
Contractual & Other Services & Supplies A 2560 E Fuel Oil-Heating-Central Fuel Oil-For Heating Purposes. Charges for Fuel Oil used for university-owned or leased buildings and central/main power plant for heating purposes. Include transportation, storage and inspection charges. For vehicle use, see Account 3140. For special purpose use in labs, hospitals, or shops, use Account 3100.
Contractual & Other Services & Supplies A 2565 E Heating Fuels-Other Heating Fuels-Other. Propane, butane, diesel fuel, kerosene, etc. Include transportation, storage and inspection charges. For vehicle use, see Account 3140.For special purpose use in labs, hospitals, or shops, use Account 3100. For utility furnished natural or manufactured gas, use Account 2510.
Miscellaneous Services & Supplies A 2600 E DP Services-State & Univ Dept Services-Data/Word Processing-State and University Departments. Data/word processing services performed by state and university departments, including data processing machine time, data entry, collating, verifying, interpreting, sorting, programming, microfilm and microfiche, subscription mail and electronic mail, etc. Use Account 2610 for payments to private vendor. Use Account 3100 for supplies. Use Account 2460 for maintenance agreements.
Miscellaneous Services & Supplies A 2610 E DP Services - Outside Source Services-Data/Word Processing-(Private Vendors). Cost of work performed by private contractors or vendors. These costs include keypunch service or data processing service, use of central processing units on a time-shared basis, hookups with central information systems, tape cleaning, microfilm and microfiche services. For consulting services refer to 2620 or 2621. Use Account 2600 for services performed by State & UW departments. Use Account 3100 for supplies. Use Account 2460 for maintenance agreements. Use Account 2330 or 2335 for rental or lease of computer equipment.
Contractual & Other Services & Supplies A 2620 E Services - Professional Services-Professional. Payments of fees and incidental charges for professional, instructional or vocational services. This includes, but is not limited to, services provided by lawyers, accountants, graphic artists, chaplains, teachers, counselors, architects, engineers, entertainers, actuarial services, labor relations specialists, consultants, lecture fees and honoraria. Use for legal services including research, opinion, litigation, collection, consulting, and bond counsel. Use for consultants who actually perform a service but are not acting in an advisory capacity. For management consultants, use Account 2621. For travel-related claims, supported by required receipts as defined in the UW Travel Regulations, use Account 2162. For minimal and infrequent miscellaneous services not classified elsewhere, use Account 2623. For services provided internally, refer to Accounts 2600 and 2650. For medical services, use Account 2630 or 2635. For data/word processing services, use Account 2600 or 2621. For architect and engineering services, refer to Account 4520. For plumbers, electricians, carpenters, mechanics or the other craftsmen if operating as individuals or employed by contractors, use Accounts for maintenance or betterments to capital assets.
Contractual & Other Services & Supplies A 2621 E Services - Consultants Services-Consultants - Costs incurred for consultants under contractual agreements in an advisory capacity to recommend how functions are being or should be performed. Consultants can include doctors, teachers, administrators, engineers, etc. Examples of services include review of management practices or decisions, future purchases or operational systems. Use Account 2620 for consultant professionals who actually perform a task. Example: an Accounting firm may fall under either 2620 or 2621 depending on whether they advise or perform a task. For payments in connection with information systems or building design, refer to Accounts 2610 or 4520.
Contractual & Other Services & Supplies A 2622 E Collection Agency Fees Collection Agency Fees - Payments to collection agencies for their percentage share including litigation costs for all student loan Accounts receivable and other receivables.
Miscellaneous Services & Supplies A 2623 E Services - Miscellaneous Example include: Fees for permission to reprint and copyrights. Book Binding Services. Boiler and elevator inspection fees. Commissions on sales. Restocking charges. Record center storage and microfilm services. laundry, dry cleaning, towel and dust mop service, Transportation for blood sample, Payment to foreign entities for non U.W. source services, Real estate taxes for rental properties. For Services provided internally by another department or UW institution, refer to Account 2600 & 2650. For Professional and consultant services, use Accounts 2620 and 2621.
Contractual & Other Services & Supplies A 2624 E Services - Police and Security Use of this code is optional for non-Madison business units. Continue to use Account 2620 if this type of expense does not need to be tracked separately. Definition: Payments to police organizations and security firms for services provided.
Contractual & Other Services & Supplies A 2625 E Services - Guarantees Use of this code is optional for non-Madison business units. Continue to use Account 2623 if this type of expense does not need to be tracked separately. Definition: Payment to/for visiting athletic teams for costs incurred.
Contractual & Other Services & Supplies A 2626 E Services - Athletic Officials To track the cost incurred for the payment of officiating fees, mileage reimbursement, and lodging expenses paid directly to hotels. Definition: Expense related to payments to individuals or athletic conferences for officiating services provided during sport contests.
Contractual & Other Services & Supplies A 2627 E Background Checks Payments to private vendors for background checking services as well as the costs associated with accessing databases used to perform criminal background checks.
Miscellaneous Services & Supplies A 2630 E Medical Services Services-Medical. Costs incurred for medical services provided by hospitals, doctors, dentists, chiropractors, etc. Use 2635 for hospital patient costs charged to 133 or 144 funds.
Miscellaneous Services & Supplies A 2635 E Hospital Patient Cost Service - Patient Cost Hospital and associated cost incurred for inpatient and outpatient treatments charged to 133 or 144 funds.
Miscellaneous Services & Supplies A 2637 E Research Subjects Services - Research Subjects. Direct payments to an individual who serves as a research subject or provides blood, bone marrow, urine or other bodily specimens. Payments are considered taxable income and are reportable to federal and state tax authorities. Include Social Security # and mailing address. For anonymous subjects use 2623.
Miscellaneous Services & Supplies A 2650 E Services - Internal Services-Internal-State & University. Services and related supplies purchased internally from a UW department, another UW institution or a state agency where there is not another specific Account. Include technical or specialized services provided by internal service departments such as Animal Care Unit, Physical Plant, Cartographic Lab, System Administration Cooperative Services chargebacks, Soil Analysis Lab, WHA TV and Radio, State Records Center, Management Institute, State Laboratory of Hygiene, etc.
Miscellaneous Services & Supplies A 2670 E Printing & Duplicating-State Printing & Duplicating-State. Expenditures for printing, typesetting and duplicating performed by UW/state printing operations. This includes setup and printing services, Copy Center charges, Central Print Shop services, WISCOMP and paper charges. Included are informational publications, forms, classroom materials, stationery, resale publications, student publications, etc.
Miscellaneous Services & Supplies A 2675 E Printing & Duplicating-NonStat Printing & Duplicating-Non State. Expenditures for printing, setup, and duplicating performed by private vendors. Included are informational publications, forms, classroom materials, stationery, resale publications, student publications, etc.
Contractual & Other Services & Supplies A 2680 E Serv-Housekeeping & Janitorial Services-Housekeeping & Janitorial. All expenditures for services provided by private vendors or internally. Examples include: rubbish/garbage and snow removal, sanitation services, window washing, floor cleaning and exterminator service. Use for hauling of hazardous waste. For services provided internally by another department or UW institution, refer to Account 2600 & 2650. For laundry, dry-cleaning, and towel & dust mop services, use Account 2623.
Miscellaneous Services & Supplies A 2690 E Interchange Agreements Interchange Agreements. Costs of temporary interchange of personnel and other related costs incurred under contracts with other state agencies as authorized under Wis. Stat. Sec. 230.047(3). Use when the costs have been budgeted as contractual services. Do not use this Account when the costs have been budgeted as salary and fringe benefits.
Miscellaneous Expense A 270G E Scholarship Allowance Expense Scholarship Allowance Expense
Fellows & Scholars A 2710 E Fellow/Schol/Trn-Annual Payrolled Fellow/Schol/Trn - Annual
Fellows & Scholars A 2712 E Vilas Pensioners Payrolled Vilas Pensioners
Fellows & Scholars A 2714 E Fellow/Schol/Trn-Academic Payrolled Fellow/Schol/Trn - Academic
Fellows & Scholars A 2716 E Fellow/Schol/Trn-Summer Payrolled Fellow/Schol/Trn - Summer
Salary A 2720 E Post Fellow/Schol/Trn-Annual Payrolled Post Fellow/Schol/Trn - Annual
Salary A 2724 E Post Fellow/Schol/Trn-Academic Payrolled Post Fellow/Schol/Trn - Academic
Salary A 2726 E Post Fellow/Schol/Trn-Sum Payrolled Post Fellow/Schol/Trn - Sum
Travel Expense A 2800 E Transportation - In State Transportation - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2100.
Travel Expense A 2801 E Transportation - Out of State Transportation - Out of State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2120.
Travel Expense A 2802 E Transportation - Foreign Transportation - Foreign. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2126.
Travel Expense A 2810 E Car Rental - In State Car Rental - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2100.
Travel Expense A 2811 E Car Rental - Out of State Car Rental - Out of State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2120.
Travel Expense A 2812 E Car Rental - Foreign Car Rental - Foreign. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2126.
Travel Expense A 2820 E Local Transport - In State Local Transport - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2100.
Travel Expense A 2821 E Local Transport - Out of State Local Transport - Out of State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to 2120.
Travel Expense A 2822 E Local Transport - Foreign Local Transport - Foreign. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2126.
Travel Expense A 2830 E Mileage - In State Mileage - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2100.
Travel Expense A 2831 E Mileage - Out of State Mileage - Out of State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2120.
Travel Expense A 2832 E Mileage - Foreign Mileage - Foreign. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2126.
Travel Expense A 2840 E Registration Fees - In State Registration Fees - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to 2115.
Travel Expense A 2841 E Registration Fees-Out of State Registration Fees-Out of State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to 2130.
Travel Expense A 2842 E Registration Fees - Foreign Registration Fees - Foreign. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to 2127.
Travel Expense A 2850 E Lodging - In State Lodging - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2100.
Travel Expense A 2851 E Lodging - Out of State Lodging - Out of State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2120.
Travel Expense A 2852 E Lodging - Foreign Lodging - Foreign. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2126.
Travel Expense A 2860 E Meals - In State Meals - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2100.
Travel Expense A 2861 E Meals - Out of State Meals - Out of State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2120.
Travel Expense A 2862 E Meals - Foreign Meals - Foreign. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2126.
Travel Expense A 2863 E Taxable Meals - In State Taxable Meals - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2101.
Travel Expense A 2864 E Taxable Meals - Out of State Taxable Meals - Out of State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to 2101.
Travel Expense A 2870 E Incidentals - In State Incidentals - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2100.
Travel Expense A 2871 E Incidentals - Out of State Incidentals - Out of State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2120.
Travel Expense A 2872 E Incidentals - Foreign Incidentals - Foreign. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2126.
Travel Expense A 2880 E Relocation - In State Relocation - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2146.
Travel Expense A 2881 E Relocation - Out of State Relocation - Out of State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2146.
Travel Expense A 2883 E Temp Relo Lodging - In State Temp Relo Lodging - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to 2146.
Travel Expense A 2884 E Relocation Stipend - In State Relocation Stipend - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to 2146.
Travel Expense A 2890 E Event - In State Event - In State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2100.
Travel Expense A 2891 E Event - Out of State Event - Out of State. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2120.
Travel Expense A 2892 E Event - Foreign Event - Foreign. Primarily used for the Expense Travel Management Module. For SFS account code clone, refer to account 2126.
Miscellaneous Services & Supplies A 3100 E Supplies Supplies -Supplies and materials used for administrative, academic, and program-related purposes in offices, labs, classrooms, health care facilities, libraries, grounds, recreation programs, athletic programs. Include such items as: audio-visual supplies, drafting & photographic, educational, recreational, experimental animals, general office supplies, reference materials, horticultural, agricultural, purchasing card transactions not specifically categorized in other codes, safety supplies for employees, safety shoe allowance and safety glasses, uniforms. For maintenance/operational supplies, use Account 3120. For Materials for resale use Account 3790. For equipment/furniture costing less than $5,000.00 refer to Account 3195, etc.
Miscellaneous Services & Supplies A 3101 E Supplies-Office Use of this code is optional for non-Madison business units. Continue to use Account 3100 if this type of expense does not need to be tracked separately. Definition: Office materials designed primarily for internal office use, such as paper, pencils, pens, plain envelopes, rubber stamps, manual staplers, reference materials, bank-supplied checks, magnetic tapes, floppy disks, locking and security devices, printer ribbons, paper rolls, stock forms, thermal and computer paper, manuals, etc. Also include charges for copying from other than copy centers/duplicating shops.
Miscellaneous Services & Supplies A 3102 E Supplies - Drafting and Photographic Use of this code is optional for non-Madison business units. Continue to use Account 3100 if this type of expense does not need to be tracked separately. Definition: Materials and supplies purchased internally or externally and used for drafting or photographic processing, i.e., photographic film, framing and matting materials, blank video tapes, reprographics, supplies for film splicing, microfilm, and x-ray film including the cost of all film processing
Miscellaneous Services & Supplies A 3103 E Supplies - Experimental Animals Use of this code is optional for non-Madison business units. Continue to use Account 3100 if this type of expense does not need to be tracked separately. Definition: Live animals purchased for laboratory research purposes. Use account code 3104 for animals purchased for classroom purposes.
Miscellaneous Services & Supplies A 3104 E Supplies - Classroom, Medical and Recreational Use of this code is optional for non-Madison business units. Continue to use Account 3100 if this type of expense does not need to be tracked separately. Definition: Materials used for instructional purposes in classrooms, libraries or Extension classes, materials used in educational demonstrations, materials purchased for construction of theatrical props, costumes, etc., chemicals, medical and surgical supplies, footballs, bats, athletic uniforms, paperback books, etc. Also include charges for copying from other than UW copy and duplication center. For non-capital equipment and non-capital furniture use account 3195; drafting and photographic supplies use account 3102.
Miscellaneous Services & Supplies A 3105 E Supplies - Laboratory Use of this code is optional for non-Madison business units. Continue to use Account 3100 if this type of expense does not need to be tracked separately. Definition: Supplies used for laboratory purposes including glassware, ring stands, and similar student lab supplies, laboratory and scientific utensils.
Miscellaneous Services & Supplies A 3106 E Supplies - Ground, Agricultural, and Animal Use of this code is optional for non-Madison business units. Continue to use Account 3100 if this type of expense does not need to be tracked separately. Definition: Supplies used for grounds keeping, such as seeds, insemination supplies, plants, insecticides, fertilizers, shovels, rakes, hoses, grounds signs, mowers and snow blowers. Also include seed envelopes, nursery burlap, dairy supplies, forage and animal supplies, etc.
Miscellaneous Services & Supplies A 3110 E Supplies-Drugs & Medical Supplies - Drugs and Medical Supplies (Human Use Only) Payments for medicines, drugs and medical supplies used to treat patients or inmates of UW/State institutions, hospitals, etc.
Miscellaneous Services & Supplies A 3111 E Eye Exam for Safety Glasses Eye Examination per Union Contract - Reimbursement to employees or payments to vendors for eye examination as provided by Union Contract.
Miscellaneous Services & Supplies A 3120 E Supplies-Maint/Operational Supplies - Maintenance/Operational -Supplies used by UW personnel to maintain, repair and operate buildings and equipment, both UW/state-owned and privately owned. Supplies used by UW personnel to maintain, repair and operate buildings and equipment, both UW/state-owned and privately owned. Include janitorial, housekeeping and shop supplies, kitchen supplies, plumbing, painting, dishes, small or hand-held tools, laundry supplies, supplies used to repair furniture, fixtures and building equipment, etc. Use Account 3100 for supplies purchased not related to maintenance & operations. For repair and maintenance by private vendors or UW/state agencies, refer to Accounts 2410 or 2420. Use Code 3130 for supplies purchased to repair and maintain vehicles.
Miscellaneous Services & Supplies A 3130 E Supplies-Vehicles Supplies - Vehicles - Parts and supplies used by UW personnel for the repair and maintenance of UW/state-owned, rented or leased vehicles. A vehicle is a motorized device that travels from point to point on wheels, tracks, water, etc., under the control of an onboard motor. Include supplies such as batteries, tires, spark plugs, replacement parts, antifreeze, motor oil, lubricating oil and grease. For repair and maintenance performed by private vendors or other state agencies, refer to Code 2470.
Miscellaneous Services & Supplies A 3140 E Fuel for Vehicles Fuel for Vehicles - All fuels for vehicle use, including gasoline, gasohol, diesel or other fuels to be used in UW/state-owned and leased vehicles.
Miscellaneous Services & Supplies A 3150 E Software Purchases Software-Under $5,000 Software < $5,000. Purchase or lease of software, including site and concurrent licenses, where the intent is to take ownership and the payments for the software are less than $5,000. Use this code when per site/user cost for Microsoft Office products, site licenses, upgrades etc. is less than $5,000. For software purchases over $5,000, use Account 4630.
Miscellaneous Services & Supplies A 3151 E Software Maintenance Payments Maintenance and support payments for purchased software.
Miscellaneous Services & Supplies A 3165 E Food & Food Service Contracts Food and Food Service Contracts - All expenditures for food requiring further processing used in meal preparation or meals purchased from external or internal vendors. Include board for housefellows, resident assistants and resident directors. Include meals for food service evaluators, UW Athletes, Headstart, Champ and Upward Bound participants not in travel status. Include food for child care centers, recreational, social and non-business activities. For meals for UW sponsored meetings, conferences, camps, workshops, etc. or for orientation expenses, refer to Account 3780
Miscellaneous Services & Supplies A 3194 E Computers and Related Peripherals - Not Capitalized Computers and Related Peripherals - Not Capitalized - Computers and related peripherals which are not capitalized, which when purchased separately would individually cost less than $5,000. Items include, but are not limited to: Modems, printers, scanners, laptops, keyboards, monitors, hard drives, misc, etc. For non-capital equipment and non-capital furniture (including printer stands), use account 3195.
Miscellaneous Services & Supplies A 3195 E Equip & Furnit not Capitalized Equipment and Furniture - Not Capitalized - Equipment and furniture which are not capitalized or inventoried, individually cost less than $5000, and have an anticipated useful life of more than one year. Items shall include, but not be limited to: Air Conditioners, appliances and kitchen equipment, beds and dressers, desks and credenzas, draperies and blinds, microscopes and lab equipment, musical instruments, printer stands, rugs and carpeting unattached, tables and chairs, telephones, fax machines, typewriters, calculators. For data/word processing software, refer to Account 3150. For furniture items which become part of a new building or building addition, capitalize and use Account 4520 regardless of the cost.
Insurance Expense A 3420 E Insurance-Property Insurance-Property - Insurance premiums for all types of insurance on equipment, buildings, and contents and vehicles. Included are: Musical Instruments, Fine art, Radio Tower, Livestock. Payments to DOA State Risk Management or outside vendors.
Insurance Expense A 3425 E Insurance-Liability (State) Insurance-Liability- Insurance premiums for liability insurance coverage such as malpractice, environmental, etc. to DOA State Risk Management or outside vendors.
Insurance Expense A 3430 E Insurance-Worker's Comp Insurance-Worker's Comp - Insurance premiums paid to DOA State Risk Management for the state self-funded Worker?s Compensation Program.
Insurance Expense A 3435 E Insurance-Fidelity&Surety Bond Insurance-Fidelity and Surety Bond - Insurance premiums for all bonds such as fidelity, surety, notary public and postal.
Insurance Expense A 3440 E Insurance-Other Insurance-Other - Insurance premiums not included elsewhere such as foreign workers compensation, contractual liability, crime, boiler etc.
Contractual & Other Services & Supplies A 3700 E Postage Postage - Charges from the US Postal Service or via General Services Billing System for postage stamps, metered mail, special delivery, registered mail, parcel post, postal express, bulk mailing services, campus mail services, and annual mailing fees. Include these services purchased in foreign countries. For freight shipments by common carriers, use Account 3710. For FedEx, UPS, etc. use Account 3710.
Miscellaneous Services & Supplies A 3702 E S&E - Default Clearing Account S&E - Default Clearing Account
Miscellaneous Services & Supplies A 3710 E Freight Freight and Handling - Inbound and outbound freight shipments by common carriers, UPS, Federal Express, Purolator, etc. Include customs charges and package express not applicable to vendor purchases. Include third party charges. For services provided by U.S. Postal Service, use Account 3700.
Contractual & Other Services & Supplies A 3720 E Subscriptions Subscriptions - Subscriptions to newspapers, magazines, cable TV services, and other periodicals. Use Account 4820, 4830, 4860 & 4870, domestic & foreign periodicals including electronic periodicals for permanent additions to libraries. The subscription must be in the name of the institution.
Contractual & Other Services & Supplies A 3730 E Memberships Memberships - Membership dues in associations and organizations. Membership normally should be in name of institution. State funds may not be used for individual memberships for employees in CPA societies, Unions, WI Bar Associations, etc.
Contractual & Other Services & Supplies A 3740 E Advertising & Notices Advertising and Notices - Payments to newspapers, magazines, advertising agencies, radio and television stations, etc. Included are: Promotional advertising, Ads for employment of personnel, display ads, mailing lists, publication of official notices including procurement and constructions bids.
Contractual & Other Services & Supplies A 3750 E Prizes & Awards Prizes and Awards - Prizes and awards such as cash, plaques and trophies, including engraving. Cash awards to employees for meritorious or distinguished service, exceptional performance, etc., must be paid through the payroll system.
Contractual & Other Services & Supplies A 3760 E Claims Awards Claims Awards - Reimbursements to employees and the public for damaged clothing and sundry items, and Claim Board awards.
Miscellaneous Services & Supplies I 3770 E ACE Chargeback Accountability, Consolidations and Efficiencies (ACE) chargeback from DOA for Procurement Efficiencies and Consolidations. (Must only be used for ACE Invoices.)
Miscellaneous Services & Supplies A 3780 E Conference/Workshop Expenses Meeting/Conference Expenses - Cost of meals, lodging, refreshment break and other expenses incurred for a business meeting, conference, seminar, orientation session, reception, educational programs, etc. Charges are usually billed on invoices from hotels, restaurants, travel agencies and airlines or from on-campus food service. Other examples: camps, study abroad programs, workshops, etc. where fee is inclusive. Refer to Code 2101 for nonovernight meal costs which are reimbursed to an employee. Include Continuing Education/extension programs. For registration fees paid to enable an employee to attend such events, use the appropriate travel code. For food service contracts, refer to Account 3165.
Miscellaneous Services & Supplies A 3781 E Conference/Workshops - Educational Programs Conference/Workshops - Educational Programs Cost of meals, beverages, transportation, lodging, tours, admission fees, including incidental costs for rental of equipment, space, etc., directly associated with educational programs such as Continuing Education/Extension programs where the costs are included in the registration fee.
Miscellaneous Services & Supplies A 3790 E Material for Resale Resale Materials and Services - All materials, services and supplies purchased externally to be resold, including postage, telephone service, cigarettes, alcoholic beverages, candy bars, pop, milk, seed, etc., and materials processed for sale. For food purchased for meal preparation or meals purchased from internal or external vendors, use Code 3165.
Miscellaneous Services & Supplies A 3791 E Computer Exchange Repair Parts Expense for special set of computer repair parts.
Miscellaneous Services & Supplies A 3792 E Campus Printing Purchased Paper Paper expense by printing computer application.
Miscellaneous Services & Supplies A 3795 E Product Transfer-Material For Resale Used for tracking overall cost of products that are purchased for inventory for various auxiliary resale operations. Product expense is transferred from 3795 to 3790 as sales actually occur. Use of this account is optional -- not mandatory.
Miscellaneous Services & Supplies A 3805 E Interest Expense-Prompt Pay Interest Expense - Prompt Payment - Interest payments required under Wisconsin Statutes section 16.528 making state agencies liable for payment of interest if vendors are not paid in a timely manner.
Rental/Lease Expense A 3810 E Interest Expense-Other Interest Expense - Other than Prompt Payment - Any other interest payments such as payments to the federal government appeal deposits, unclaimed property and capital purchases when not added as a cost of the item. Interest paid under the prompt payment law should be charged to Account 3805. Interest payments on general obligation bonds/notes should be charged to Account 5706.
Miscellaneous Expense A 381G E Interest on Indebtedness Interest on Indebtedness
Miscellaneous Expense A 382G E Bad Debt Expense - GAAP Bad Debt Expense - GAAP
Capital Expense A 3830 E Textbooks&Software-Rental/Stu Textbooks & Software Rental to Students
Miscellaneous Services & Supplies A 3840 E Subcontracts < $25,000 Subgrant and Subcontract Payments ($25,000 or less). Payment of the first $25,000 or less of a subgrant or subcontract by UW institutions to other non-UW institutions (profit or nonprofit) for the performance of a portion of the scope of work on a 133, 144 funded project. All payments over $25,000 on a subgrant or subcontract should be charged to Account 3845.
Miscellaneous Services & Supplies A 3845 E Subcontracts >$25,000 Subgrants and Subcontracts (over $25,000) - All payments over $25,000 of a subgrant or subcontract by UW institutions for the performance of a portion of the scope of work on a 133, 144 funded project. Payments of the first $25,000 on a subgrant or subcontract should be coded to Account 3840.
Miscellaneous Services & Supplies A 3850 E Audit Disallowance-Non Fin Aid Transfer - Federal Audit Disallowances (Non-financial aids) - To transfer disallowed expenditures (including overhead) from a grant to a funding source, which could have supported the questioned activity had no grant been involved. Use for both sides of
Miscellaneous Services & Supplies A 3860 E Royalties Royalties - Royalty payments to all types of entities.
Miscellaneous Services & Supplies A 3890 E Resident Fee Remissions Resident Fee Remissions
Miscellaneous Services & Supplies A 3891 E Tuition/Fee Allocations TUITION & FEES ALLOCATION (FD 144-NON-PROGRAM 9)
Miscellaneous Services & Supplies A 3910 E Transfers - Shared Grants Transfer - Shared Grant - Transfer of funds within the same fund/appropriation from one UW institution to another UW institution to support performance of a portion of the scope of work required for completion of a federal grant project (Fund 144) or a non-federally funded grant/contract (Fund 133). The host institution (the recipient of the grant/award) will disburse funds to the sharing institution(s) as an Account 3910 expenditure. The receiving institution must deposit the funds as a refund of expense coded to Account 3910 or as revenue coded to Account 9910. Use Account 3915 for Service/Supply transfers that do not relate to shared grants.
Miscellaneous Services & Supplies A 3915 E Transfers - Other Transfer - General - Transfer of funds, usually within a UW institution. Transfers may occur between UW institutions, e.g., the West Central Wisconsin Consortium (WCWC) program. The fund may differ, but Account 3915 must be used for both sides of the transaction. Refer to Account 2650 for transactions related to internal service charges. If receipts/revenues are being transferred, use the appropriate receipt/revenue code.
Miscellaneous Services & Supplies A 3920 E Transfers - Admin Costs Disb Transfer - Administrative Cost Distribution - Intra-institution distribution of administrative costs. Use the appropriate Sales Credit Account for the credit portion of these transfers. For services provided by a state or UW department or institution, refer to Account 2650.
Miscellaneous Services & Supplies A 3930 E Transfer-Ovrhead Allow-133&144 Transfer - Overhead Allowance - Overhead allowances as specified for Fund 133 and 144 Accounts.
Miscellaneous Services & Supplies A 3940 E Transfers - Supplies IIA's Transfer - Supplies - Inter-institutional Agreements-For use by the buying and selling institutions for transferring the expense and the credit.
Miscellaneous Expense A 3996 E Depreciation Expense Depreciation Expense
Miscellaneous Services & Supplies A 3997 E Discounts Lost Discounts Lost
Miscellaneous Services & Supplies A 3998 E Discounts Earned Discounts Earned
Miscellaneous Services & Supplies A 3999 E Required Template Account Required Template Account - This account is used as a default account for some of the setup that is required in the AP module. The account is needed for the SFS setup process, but there should never be any ACTUALS Ledger transactions coded to it. All campuses should have a combo-edit in place to insure this account is not used for actual transactions.
Capital Expense A 4420 E Livestock Livestock - Cost of horses, cattle, hogs, sheep, fish, etc. for agricultural, breeding and research. Use Account 3100 if the unit cost is less than $5000 or the useful life is less than one year.
Capital Expense A 4480 E Land Land - Cost of land including easements, rights-of-way, recording and filing fees, abstracts, survey fee and property taxes associated with the acquisition. Include Grounds #.
Capital Expense A 4485 E Land-Capital Lease Capital Leases - Land - Lease of privately owned land when the lease agreement meets the criteria of a Capital Lease. Include Grounds #.
Capital Expense A 4490 E Land Improvements Land Improvements - Cost of improvements to lands which increases the usefulness and value. Include: Cyclone fencing, stone walls, newly surfaced roadways, drainage systems, new sewage and water lines, ponds, outdoor lighting, wells and special assessments for land improvements. Include Grounds #.
Capital Expense A 4520 E Bldg & Attached Fixtures Building & Attached Fixtures - Costs associated with purchase or construction of UW-owned buildings, building additions, and betterments. Costs which constitute a full betterment to a building should be charged to this code (Example: installation of an elevator system; permanent air conditioning system; security system; sprinkler system for fire prevention, etc.). Include fees paid to architects and consultants (external and internal) for designs, plans and specifications. Use Account 2420 for building maintenance and repair costs which do not add value to a building (Example: replacement carpeting, office remodeling; window replacement, etc.). Include Building #.
Capital Expense A 4525 E Bldg & Fixtures-Cap Lease Capital Leases - Building & Attached Fixtures - Lease of privately owned buildings and attached fixtures when the lease agreement meets the criteria of a Capital Lease. Include Building #.
Capital Expense A 4602 E Equipment - Laboratory and Classroom Use of this code is optional for non-Madison business units. Continue to use Account 4604 if this type of expense does not need to be tracked separately. Definition: Use of this code is optional for non-Madison business units. Continue to use Account 4604 if this type of expense does not need to be tracked separately.
Capital Expense A 4603 E Equipment - Medical Use of this code is optional for non-Madison business units. Continue to use Account 4604 if this type of expense does not need to be tracked separately. Definition: Cardiograph, electro-surgical unit, ophthalmoscope, electromyography, e-ray equipment, etc.
Capital Expense A 4604 E Equipment Equipment & Furniture - Cost of all types of equipment and furniture (both fixed and moveable) that have a unit cost of $5000 or more and a useful life of at least two years. For capital lease of equipment or furniture, refer to Account 4605. Use Account 4640 for acquisition of wood furniture. Use Account 4620 for acquisition of computer equipment. Use Account 4605 for capital leases of equipment or furniture. Use Account 4490 for equipment which becomes permanently attached to buildings or structures which would not generally be removed if the building or structure was sold.
Capital Expense A 4605 E Equipment-Capital Lease Capital Lease-Equipment & Furniture - Lease of equipment and furniture not identified elsewhere when the lease agreement meets the criteria of a Capital Lease.
Capital Expense A 4620 E Computer Equipment Computer Equipment - Computer mainframe, network servers, uninterruptible power supplies, and network backbone equipment. Whether purchased or under lease/purchase agreements, include mainframe equipment, magnetic, optical and network storage devices, file servers, application servers, web servers, printers, multiplexors, remote access equipment, network switches, network routers, network firewall devices, etc. Includes associated peripherals whether purchased or under lease/purchase agreements. Use Account 4625 for capital lease of computer equipment.
Capital Expense A 4625 E Computer Equip-Cap Lease Capital Lease - Computer Equipment - Lease of computers, servers and related equipment when the lease agreement meets the criteria of a Capital Lease. The terms on the agreement are to be used in this determination, not the terms specified on the purchase order.
Capital Expense A 4630 E Software Purchase Capitalized Computer Software - > $5,000-Cost for development of database - application - network or server software and/or firmware, including site and concurrent licenses which cost $5,000 or more per package. Use Account 3150 for software when the package cost is less than $5000. Use Account 4635 for software obtained through a capital lease agreement. Use Account 2330 for rental and Account 2335 for lease when there is no intent to take ownership.
Capital Expense A 4635 E Software-Capital Lease Capital Lease - Software - Lease of software when the lease agreement meets the criteria of a Capital Lease. Use code 3150 or 4630 if the license/lease agreement allows perpetual use of the software without requiring additional periodic license/lease renewals.
Capital Expense A 4640 E Furniture-Wood Furniture - Wood - Cost of wood furniture including workstations, desks, chairs, partitions, tables, bookshelves, etc. This information is necessary to comply with reporting requirements in Wis. Stat. Sec. 303.018.
Capital Expense A 4652 E Automobiles Passenger Vehicles - Cost of vehicles such as automobiles, station wagons, vans, buses etc., when primary use is for transportation of employees and students on public highways in performance of assigned duties. Include cost of permanently attached accessories if added at time of purchase (trailer hitch, spotlight, luggage rack, car phone). Use Account 3195 for accessories added to used motor vehicles or that do not meet the test for capitalization. Use Account 3195 for used vehicles <$5000. Use Account 4655 for leased vehicles.
Capital Expense A 4655 E Automobiles-Capital Lease Capital Lease - Passenger Vehicles - Lease of automobiles or similar passenger vehicles (see Account 4652) when the lease agreement meets the criteria for a capital lease. For purchase, use Account 4652.
Capital Expense A 4660 E Trucks & Other Vehicles Trucks and Other Vehicles - Cost of motorized vehicles such as trucks, tractors, boats, snowmobiles, all terrain vehicles, graders, fork-lifts, riding lawn mowers, lawn tractors, etc. when primary use is not related to passenger conveyance. A vehicle is a motorized device that travels from point-to-point on wheels, tracks, water and is under the control of an onboard operator/driver. Use Account 4604 for motorized equipment that cannot be classified as a vehicle. Use Account 3195 for purchases or accessories added to used motor vehicles or that do not meet the test for capitalization.
Capital Expense A 4665 E Trucks & Other-Capital Lease Capital Lease - Trucks & Other Vehicles - Lease of trucks, tractors, heavy equipment and other special purpose vehicles when the lease agreement meets the criteria of a capital lease. For purchase, use Account 4660.
Capital Expense A 4680 E Capital Purchases-IIA's Capital Purchases - Inter-institutional Agreements - For use by the buying and selling institution for transferring the expenses and the credit.
Permanent Additions to Libraries A 4800 E Books (Print Monographs) Books (Print Monographs)
Permanent Additions to Libraries A 4820 E Periodicals & Serials (Printed Materials) Periodicals & Serials (Printed Materials)
Permanent Additions to Libraries A 4840 E Electronic Monographs Electronic Monographs
Permanent Additions to Libraries A 4860 E Electronic Periodicals and Serials Electronic Periodicals and Serials
Permanent Additions to Libraries A 4900 E Microforms Microforms
Permanent Additions to Libraries A 4910 E Audio/Visual Media Audio/Visual Media
Permanent Additions to Libraries A 4930 E Other Library Materials Other Library Materials-Purchases not categorized in Accounts 4800-4920.
Permanent Additions to Libraries A 4950 E Freight-In for Library Freight-In for Library
Permanent Additions to Libraries A 4960 E Binding of Library Materials Use of this code is optional for non-Madison business units. Continue to use Account 4930 if this type of expense does not need to be tracked separately. Definition: Expense for the binding of library materials.
Permanent Additions to Libraries A 4985 E Access Fees - Electronic Resources Access Fees: Fees charged by vendors of electronic resources to allow us continued access to an electronic resource. They could be for electronic books, journals, databases or serials.
Debt Service A 5705 E Debt Service - Principal Principal Payments - General Obligation Bonds/Notes
Debt Service A 5706 E Debt Service - Interest Interest Payments - General Obligation Bonds/Notes
Aid to Individuals & Organizations A 5708 E Aids to Organizations Aids to Organizations-For grants or aid to entities and organizations (both profit and nonprofit) including universities other than UW-System institutions or state agencies.
Fellows & Scholars A 5709 E Support-RA, Fellows, Scholars Support - Students, Fellows, and Trainees - (Reportable when payment is to a non-resident alien) Lump sum awards for student fellows and trainees. Use this code for travel reimbursements for travel not at the request of or directed by the University or principal investigator, including direct payments to vendors on behalf of these individuals. Use this code for health insurance, housing and other such expenses incurred on their behalf. For nonresident aliens include mailing address and Social Security number, if any. For fellowships and training awarded through payroll, use Accounts 5712, 5732, or 5742. For travel reimbursements where travel is at the request of or directed by the University or principal investigator and the individual complies with UW Travel Regulations, use appropriate travel accounts.
Miscellaneous Expense A 570G E Student Loan Matching Transfer Student Loan Matching Transfer
Fellows & Scholars A 5710 E Support-NonEmploy & NonUW Studnt Support - Non-Employees and Non-registered UW Students-(Reportable when payment is to a non-resident alien)Support payments, including travel related, to individuals not registered as a student in the UW System and who do not receive degree counting credit. ? Scholarship awards to students who must be registered at an academic institution outside the UW System. Include direct payments to vendors for expenses incurred on the individual's behalf. Reimbursements or payments to employees or to non-employees who render a service to the University, should be processed as payroll or payment for services as appropriate. For use with other than Activity 9. For nonresident aliens include mailing address and Social Security number, if any.
Fellows & Scholars A 5711 E Student Aid-Excluding Loans Student Aid/Scholarship Awards - Excluding Loans-(Reportable when payment is to a non-resident alien).Student aid payments to individuals registered as a student in the UW System and who receive degree counting credit. Student achievement awards when the award must be used for education. Include direct payments to vendors for expenses incurred on the student's behalf. This Account should be used for all students aid and awards that must be reviewed by Financial Aid Services. For use only with Activity 9. For nonresident aliens include mailing address and Social Security number, if any.
Fellows & Scholars A 5712 E Fellows&Scholars-Annual Payrolled Fellows & Scholars - Annual
Fellows & Scholars A 5713 E Tuition & Fees (Program 9 Only) Tuition and Fees-Tuition and Fees paid on behalf of students registered in the UW system and receiving degree counting credit. For use only with Activity 9. For nonresident aliens, include Social Security Number, if any, and home address.
Aid to Individuals & Organizations A 5730 E Trfs-Fed Audit Disallow-FA Transfer - Federal Audit Disallowances (Financial Aids).To transfer disallowed financial aid expenditures from a federal grant Account to Fund 150. Use Account 5730 for both sides of transfer. Refer to Account 3850 if the transfer is to other than Fund 150.
Fellows & Scholars A 5732 E Fellows&Scholars-Academic Payrolled Fellows & Scholars - Academic
Fellows & Scholars A 5742 E Fellows&Scholars-Summer Sessn Payrolled Fellows & Scholars - Summer Sessn
Aid to Individuals & Organizations A 5750 E Student Loans Student Loans- Loans to students.
Aid to Individuals & Organizations A 5751 E Prior Year Loans July and August loans made on prior year award.
Special Purpose A 5800 E Transfer-Interfund-NonFederal Transfer Out - GAAP Interfund (Non-Federal)-Use this code only when non-Federal funds are disbursed to another state agency and payment is not for any type of contractual service or commodity the other agency has provided to the University. Payment of the annual municipal services assessment to the Department of Administration is an example of an expense which requires this code. An Interfund Transfer Transmittal Sheet should be prepared and sent to the other agency with the payment. The other agency codes the receipt to Account 9900. Use Account 5815 if federal funds are disbursed. Use Account 9900 if the university is the receiving agency.
Special Purpose A 5805 E Transfer Out-DOA Bldg Trust Fd To identify monies transferred to DOA Building Trust Funds to cover the Agency portion of capital projects. DOA project number requested to be placed in (line) description field when entered into SFS, i.e., using the following format -BTF # 01234
Special Purpose A 5810 E Transfer Program Rev Lapse to Fund 100 Transfer to lapse program revenue cash to fund 100.
Special Purpose A 5815 E Transfer-Interfund-Federal Transfer Out - GAAP Interfund (Federal)-To account for the "disbursement" side of federal revenues transferred between GAAP funds, where management needs, significance of amount, outside requests, etc., do not require a more detailed accounting. Prepare an Interfund Transfer Transmittal Sheet and send to the other agency with the payment. Use Account 5800 for disbursing non-Federal funds. The other agency codes the receipt to Account 9903. Use Account 9903 if the University is the receiving agency.
Miscellaneous Expense A 590G E Loss on Disposal of Fixed Assets Loss on Disposal of Fixed Assets
Miscellaneous Expense A 591G E Other Expenses Plant Funds Other Expenses Plant Funds
Cash & Cash Equivalent A 6100 A Cash Treasury cash position and transaction activity relating to a specific Fund-Organization or Fund-Project coding combination. Generally an offset to revenue and expense transactions.
Cash & Cash Equivalent A 6101 A Accounts Receivable - Cash Used for deposit entries in Accounts Receivable.
Receivable A 6102 A Accounts Receivable - Cash Control Used for deposit entries and payment applications in Accounts Receivable, as a clearing account between those two types of entries.
Cash & Cash Equivalent A 6140 A Contingent Fund Change funds and/or checking accounts authorized by UW-System for the purpose of handling emergency payments, Aid refund checks and other payments requiring very fast turnaround.
Cash & Cash Equivalent A 6145 A Contingent Fund - Change Fund Permanent Change Funds authorized by UW System.
Cash & Cash Equivalent A 6150 A Contingent Fund - Petty Cash Cash held in permanent imprest accounts authorized by UW System to cover small out of pocket costs. Examples include mail items received postage due, parking meter costs and other small charges.
Receivable A 6160 A Salary Advances Cash payments to employees for advance payment of salary/wages not yet earned.
Receivable A 6163 A Payroll Cash Advance Use for the correction of underpayment of employee payroll. Reimbursement of the check issued to the employee must use exact same coding as original payroll cash advance.
Receivable A 6165 A Employee Travel Advance-Contin Cash payments to employees in advance of travel expenses being incurred.
Receivable A 6166 A Employee Travel Advance-Single Cash payments to employees in advance of travel expenses being incurred.
Receivable A 6167 A Custodian Cash Advance Cash payment to employee who is a custodian for recruitment, team, group, or human subject advances.
Receivable A 6200 A Accounts Receivable-General Amounts due from persons or organizations for goods or services furnished by UW .
Receivable A 6201 A Accounts Receivable - Maintenance Match Used in Accounts Receivable on maintenance entries to offset the balances between multiple outstanding items (invoices).
Receivable A 6202 A Accounts Receivable - Maintenance Refund Used in Accounts Receivable on Refund entries as a clearing accrual between A/R and the A/P voucher--used in place of an expense account on the A/P accrual.
Receivable A 6205 A Allow for Doubtful Accts-Gen Contra-asset; estimated amount of uncollectible general accounts receivable.
Receivable A 6209 A Accounts Receivable - Unbilled Used by Contracts and Billing processes as a clearing account between Revenue Recognition and Billing.
Receivable A 6210 A Accounts Receivable-Students Amounts due from students for tuition, fees and other charges.
Miscellaneous Asset A 6215 A Allow for Doubtful Accts-Stud Contra-asset; estimated amount of uncollectible student accounts receivable.
Receivable A 6220 A Interest Receivable Interest earned but not yet received by a UW entity.
Receivable A 6240 A Accounts Receivable - University Related Organizations Used in Accounts Receivable on University Related Organizations.
Receivable A 6241 A Accounts Receivable - Travel Advances Travel advances receivable.
Receivable A 6250 A Due from State Agencies Amounts due from other state agencies for goods and services furnished by UW.
Receivable A 6260 A Due from Other Governments Amounts due from other governments, including amounts due from: federal government, cities, villages and towns, counties, school districts, vocational school districts and other states.
Receivable A 6290 A Student Loans Principal AR Amounts due from private persons for student loan principal repayments.
Receivable A 6292 A Allowance for Doubtful Accts - Loans - Long Term Contra-asset, estimated amount of uncollectible student loans.
Receivable A 6296 A Capital Lease UW Hospital - Current Short-term portion of capital lease receivable from UW Hospital.
Receivable A 6297 A Capital Lease UW Hospital - Long Term Long-term portion of capital lease receivable from UW Hospital.
Receivable A 629G A Student Loan Receivable - Current Student Loan Receivable - Current
Inventory A 6300 A Merchandise for Resale Merchandise purchased and held for resale by UW entities.
Receivable A 630G A Allowance for Doubtful Accts - Loans - Current Allowance for Doubtful Accts - Loans - Current
Inventory A 6310 A Inventories - Consumable Supplies Consumable supply inventories purchased and held for internal use by UW entities.
Miscellaneous Asset A 6400 A Other Assets Amounts paid in one accounting period for employee health insurance coverage in a subsequent accounting period.
Prepaid Expense A 6410 A Prepaid Expenses Amounts paid for goods and services which are carried as assets to the period benefiting from the payment that is charged with the expense.
Prepaid Expense A 6440 A Prepaid Health Amounts paid in one accounting period for employee health insurance coverage in a subsequent accounting period.
Prepaid Expense A 6444 A Prepaid Life Amounts paid in one accounting period for employee life insurance coverage in a subsequent accounting period.
Inventory A 6450 A Merchandise for Resale Merchandise purchased and held for resale by UW entities.
Inventory A 6455 A Inventories-Consumable Supply Consumable supply inventories purchased and held for internal use by UW entities.
Capital Asset A 6510 A Land (Use Bldg. #) Cost of land held by UW entities.
Capital Asset A 6520 A Land Improvements (Use Bldg #) Cost of improvements to land held by UW entities.
Capital Asset A 6530 A Bldg & Attached Fixtures (Bldg) Cost of buildings and attached fixtures owned by UW entities.
Capital Asset A 6535 A Bldg&Attch Fixt-Cap Lease (B#) Capitalized value of lease payments on buildings and attached fixtures used by UW entities.
Capital Asset A 653G A Construction in Progress Capital assets under construction or development that have not yet been placed into service, such as a building or parking lot. Capital assets are not subject to depreciation while in a construction in progress status.
Capital Asset A 6580 A Intangible Assets Cost of Intangible Asset
Capital Asset A 6590 A Accumulated Depreciation-Bldg Accumulated depreciation expense on buildings - contra asset.
Capital Asset A 6591 A Accumulated Depreciation - Land Improvements Accumulated depreciation expense on land improvements - contra asset.
Capital Asset A 6592 A Accumulated Depreciation - Intangible Assets Accumulated depreciation expense on intangible assets - contra asset
Capital Asset A 6600 A Equipment Value of equipment held by UW entities.
Capital Asset A 6605 A Equipment - Capital Lease Capitalized value of equipment leases held by UW entities.
Capital Asset A 6620 A Computer Equipment Value of computer equipment held by UW entities.
Capital Asset A 6625 A Computer Equip-Cap Lease Capitalized value of computer equipment held by UW entities.
Capital Asset A 6640 A Furniture-Wood Value of wood furniture held by UW entities.
Capital Asset A 6650 A Automobiles Value of automobiles held by UW entities.
Capital Asset A 6655 A Automobiles-Capital Lease Capitalized value of leases held for automobiles.
Capital Asset A 6660 A Trucks & Other Vehicles Value of trucks and other vehicles held by UW entities.
Capital Asset A 6665 A Trucks&Other-Capital Lease Capitalized value of leases held for trucks and other vehicles.
Capital Asset A 6690 A Accumulated Depreciation-Equip Accumulated depreciation expense on equipment - contra asset.
Capital Asset A 6695 A Accumulated Depr-Capital Lease  
Capital Asset A 6700 A Perm Additions to Libraries Value of books, periodicals and electronic resources owned by UW libraries.
Investments A 6800 A Investments Short Term (Trust) Cash and securities held by UW Trust Funds for less than 90 days for the purpose of producing interest and/or dividends.
Investments A 6810 A Investments Long Term (Trust) Cash and securities held by UW Trust Funds for more than 90 days for the purpose of producing interest and/or dividends.
Investments A 6820 A Investments - Trust Funds This account may only be used by UWSA staff and only in the UWADM business unit. Definition: To record UW System Consolidated Trust Fund Principal investments. Debits to this account reflect a transfer of cash to investment.
Miscellaneous Asset A 6900 A Deferred Charges Disbursements to be charged to succeeding fiscal year.
Salary & Fringe Benefits Liability A 7000 L Payroll Summary Clearing To record "Salaries Payable" transactions generated from the Payroll Interface operations of SFS.
Salary & Fringe Benefits Liability A 7010 L Savings Bonds Savings Bonds
Salary & Fringe Benefits Liability A 7011 L Long Term Care Long Term Care
Salary & Fringe Benefits Liability A 7012 L Union Dues-Non-WSEU Unions Union Dues-Non-WSEU Unions
Salary & Fringe Benefits Liability A 7013 L TSAs-Deferred Comp TSAs-Deferred Comp
Salary & Fringe Benefits Liability A 7014 L Charities Charities
Salary & Fringe Benefits Liability A 7015 L Professional Orgs-AP Professional Orgs-AP
Salary & Fringe Benefits Liability A 7016 L Vision Service Plan Vision Service Plan
Salary & Fringe Benefits Liability A 7017 L Univ. Ins. Association Life Univ. Ins. Association Life
Salary & Fringe Benefits Liability A 7018 L Epic Epic
Salary & Fringe Benefits Liability A 7019 L Dental Dental
Salary & Fringe Benefits Liability A 7020 L Federal Life Payable Federal Life Payable
Salary & Fringe Benefits Liability A 7021 L Non State Parking Non State Parking
Salary & Fringe Benefits Liability A 7022 L Union Dues-WSEU Union Dues-WSEU
Salary & Fringe Benefits Liability A 7023 L Miscellaneous Life Insurance Miscellaneous Life Insurance
Salary & Fringe Benefits Liability A 7024 L Federal Retiremen Payable Federal Retiremen Payable
Salary & Fringe Benefits Liability A 7025 L Garnishments Garnishments
Salary & Fringe Benefits Liability A 7026 L Commuter Benefits Payroll ded - Commuter Benefits. For use in business unit UWDPD only.
Salary & Fringe Benefits Liability A 7027 L State Park and Van Payroll ded - State Park and Van. For use in business unit UWDPD only.
Salary & Fringe Benefits Liability A 7028 L Contingent Fund Replenish Replenish MSN Contingent Fund. For use in business unit UWDPD only.
Salary & Fringe Benefits Liability A 7050 L Campus Parking-Non Madison Campus Parking-Non Madison
Salary & Fringe Benefits Liability A 7051 L Purchases Purchases
Salary & Fringe Benefits Liability A 7052 L Accounts Receivable Accounts Receivable
Salary & Fringe Benefits Liability A 7053 L TSA Fees TSA Fees
Salary & Fringe Benefits Liability A 7054 L Professional Orgs-IUJ Professional Orgs-IUJ
Salary & Fringe Benefits Liability A 7055 L Madison Parking Madison Parking
Salary & Fringe Benefits Liability A 7056 L Federal Thrift Federal Thrift
Salary & Fringe Benefits Liability A 7057 L Individual & Family Life Individual & Family Life
Salary & Fringe Benefits Liability A 7058 L UWMIL Deferred Tuition Payroll ded - UWMIL Deferred Tuition. For use in business unit UWDPD only.
Payable A 7100 L Accounts Payable Amounts due to private persons or organizations for goods and services received by the University (but not including amounts due to other funds or governmental agencies).
Miscellaneous Liability A 7105 L Vouchers Payable Between Years Used to record expenditures to the appropriate fiscal year at year end.
Payable A 710G L Contract Retainage Contract Retainage
Miscellaneous Liability A 711G L Installment Purchase Obligations Installment Purchase Obligations
Payable A 7130 L Sales Tax Payable - State State sales tax payable to the State of Wisconsin
Payable A 7131 L Sales Tax Collected-State State sales tax collected by University
Miscellaneous Liability A 7132 L Sales Tax Payable-County County sales taxes payable to the State of Wisconsin
Miscellaneous Liability A 7133 L Sales Tax Collected-County County sales taxes collected by the University
Miscellaneous Liability A 7134 L Sales Tax Payable-City City sales taxes payable to the State of Wisconsin
Miscellaneous Liability A 7135 L Sales Tax Collected-City City sales taxes collected by the University
Miscellaneous Liability A 715G L Advance from Other Funds Advance from Other Funds
Miscellaneous Liability A 7160 L Due To Other Funds Amounts due to other funds, typically for goods and services
Payable A 7170 L Due To State Agencies Amounts due to other state agencies within the State of Wisconsin
Miscellaneous Liability A 717G L State of WI Energy Efficiency Loan State of WI Energy Efficiency Loan
Payable A 7180 L Due To Other Governments Amounts due to other governments , including amounts due to: Federal government; Cities, Villages and Towns; Counties; School districts; Vocational School Districts and other States.
Payable A 7190 L Other Accrued Liabilities Amounts due to private persons or organizations for goods and services received by the University (but not including amounts due to other funds or to governmental agencies).
Payable A 719G L Interest Payable Interest Payable
Miscellaneous Liability A 720G L Other Payables Other Payables
Payable A 7210 L Accrued Salaries Payable Balance of salaries and wages earned but not paid as of month-end.
Payable A 7215 L Accrued Fringes Payable Balance of fringe benefits earned based on accrued salaries payable.
Salary & Fringe Benefits Liability A 7220 L Retirement Payable - State University's portion of State Retirement System contributions.
Salary & Fringe Benefits Liability A 7221 L Soc Sec Payable-State University's portion of Social Security taxes payable.
Salary & Fringe Benefits Liability A 7222 L Teachers Retirement Pay-State University's portion of Teachers retirement plan contributions payable.
Salary & Fringe Benefits Liability A 7223 L Life Insurance Payable-State University's portion of group life insurance premiums payable.
Salary & Fringe Benefits Liability A 7224 L Health Insurance Payable-State University's portion of health insurance plan contributions payable.
Salary & Fringe Benefits Liability A 7225 L Income Cont Ins Pay-State University's portion of income continuation plan contributions payable.
Salary & Fringe Benefits Liability A 7226 L Medicare Payable-State University's portion of Medicare taxes payable
Salary & Fringe Benefits Liability A 7227 L Retirement Fed Appoint - State Payroll ded - Federal appointment. Offset account.
Salary & Fringe Benefits Liability A 7228 L Federal Appt Life - State Payroll ded - Federal appointment. Offset account.
Salary & Fringe Benefits Liability A 7229 L Fed Retirement Thrift - State Payroll ded - Federal appointment. Offset account.
Payable A 7230 L ACH Returns ACH RETURNS
Miscellaneous Liability A 7255 L Other Accrued Liabilities  
Salary & Fringe Benefits Liability A 7270 L Retirement Prior Service Cost Payable - DOA University's portion of Retirement prior service cost payable.
Salary & Fringe Benefits Liability A 7315 L Other Deductions Payable-Employee Payroll deductions from employees' calculated net checks. This code is for use by UW System Administration only.
Salary & Fringe Benefits Liability A 7320 L Retirement Payable-Employee Unremitted retirement contributions withheld from employee paychecks.
Salary & Fringe Benefits Liability A 7321 L Soc Sec Payable-Employee Unremitted Social Security taxes withheld from employee paychecks.
Salary & Fringe Benefits Liability A 7322 L Teachers Retirement Pay-Employ Unremitted Teachers Retirement plan contributions withheld from employees paychecks.
Salary & Fringe Benefits Liability A 7323 L Life Insurance Payable-Employee Unremitted group life insurance premiums withheld from employee paychecks.
Salary & Fringe Benefits Liability A 7324 L Health Insurance Payable-Empl Unremitted health insurance plan contributions withheld from employee paychecks.
Salary & Fringe Benefits Liability A 7325 L Income Cont Ins Pay-Employee Unremitted income continuation premiums withheld from employee paychecks.
Salary & Fringe Benefits Liability A 7326 L Medicare Federal Appointment Unremitted Medicare taxes withheld from employee paychecks.
Salary & Fringe Benefits Liability A 7327 L ERA Medical Payable-Employee Unremitted medical reimbursement account salary reduction amounts withheld from employee paychecks.
Salary & Fringe Benefits Liability A 7328 L ERA Day Care Payable-Employee Unremitted dependent care salary reduction amounts withheld from employee paychecks.
Salary & Fringe Benefits Liability A 7329 L Health Insurance Grad Asst Pay Unremitted health insurance plan contributions withheld from graduate assistant paychecks.
Salary & Fringe Benefits Liability A 7330 L Medicare FICA Payable-Employee Unremitted FICA and Medicare taxes withheld from employee paychecks.
Salary & Fringe Benefits Liability A 7331 L Parking - DOA Payments - Employee Payroll ded - Parking - DOA Payments - Employee. For use in business unit UWDPD only.
Salary & Fringe Benefits Liability A 7332 L Commuter Benefits - Employee Payroll ded - Commuter Benefits - Employee. For use in business unit UWDPD only.
Salary & Fringe Benefits Liability A 7340 L Savings Bonds - Employee Payroll deduction for Savings Bonds.
Salary & Fringe Benefits Liability I 7342 L COBRA Subsidy Withholding Consolidated Omnibus Budget Reconciliation Act health insurance for terminated or laid off employees.
Salary & Fringe Benefits Liability A 7350 L Federal Withholding Payable Unremitted Federal Income taxes withheld from employee paychecks.
Salary & Fringe Benefits Liability A 7351 L State Withholding Payable Unremitted State income taxes withheld from employee paychecks.
Salary & Fringe Benefits Liability A 7352 L Fed Withhldng NonComp Pay Unremitted Federal Income taxes withheld from NonComp employee paychecks.
Unearned Revenue A 7400 L Deferred Revenue - Other Receipts that pertain to operations of a future fiscal year, but are received in the current fiscal year, must be moved to this balance sheet account by the end of the current fiscal year.
Unearned Revenue A 7401 L Deferred Revenue - Grants Used for accrual of unearned revenue on prepaid projects until actual revenue is earned by incurring expenses. May be carried across multiple fiscal years.
Unearned Revenue A 7405 L Deferred Revenue - within FY To record and track current year revenue received in advance of the accounting period in which it should be recognized as revenue. The balance in this account must be zero at the end of the fiscal year. To separate current year deferred revenue coding from true deferred revenue balances (in account 7400) that roll forward from the prior fiscal year, and the current year account 7400 transactions that clear out those carryover balances.
Miscellaneous Liability A 7500 L Deposits-Residence Halls Monies collected from students as an advance payment on the fees associated with living in the residence halls.
Miscellaneous Liability A 7520 L Deposits - Other Monies collected as deposits from individuals/corporations where the ultimate disposition depends on future circumstances or events.
Miscellaneous Liability A 7550 L Miscellaneous Clearing The face value of general obligation bonds issued and unpaid
Miscellaneous Liability A 7700 L Capital Lease Obligations The liability of a lease that meets specific criteria established by FASB 13.
Payable A 770G L Capital Lease Obligations - Current Capital Lease Obligations - Current
Payable A 7710 L Bonds Payable The face value of general obligation bonds issued and unpaid
Payable A 7711 L Bonds Premium Unamortized portion of bond premium (bond's stated interest rate is higher than current interest rate at time of sale).
Payable A 7712 L Bonds Discount Unamortized portion of bond discount (bond's stated interest rate is lower than current interest rate at time of sale).
Payable A 7713 L Bonds Deferred Amount on Refunding Amount of deferred gain/loss on bond refunding.
Payable A 771G L Notes & Bonds Payable - Current Notes & Bonds Payable - Current
Payable A 7720 L Notes Payable Long-term portion of notes payable.
Miscellaneous Liability A 773G L Compensated Absences - Current Compensated Absences - Current
Miscellaneous Liability A 774G L Compensated Absences - Long Term Compensated Absences - Long Term
Miscellaneous Liability A 775G L Deposits of Student Organizations Deposits of Student Organizations
Fund Balance A 8100 F Reserve For Operations Fund Balance earmarked for purchase requisitions issued in SFS.
Fund Balance A 8110 F Reserve for PreEncumbrances  
Fund Balance A 8120 F Reserve for Encumbrances Fund balance earmarked for outstanding purchase orders.
Fund Balance A 8130 F Reserve Inventory & Prepaid Fund balance invested in inventory and prepaid expenses
Fund Balance A 8210 F Investment in Fixed Assets Fund balance representing the book value of fixed assets
Fund Balance A 830G F Restricted for Student Loans Restricted for Student Loans
Fund Balance A 831G F Restricted for Others Restricted for Others
Fund Balance A 8500 F Endowment Net assets subject to externally-imposed stipulations being maintained permanently by the UW System.
Fund Balance A 8550 F Quasi Endowment Net assets whose use by the UW System is subject to externally-imposed stipulations that can be fulfilled by actions of the UW System pursuant to those stipulations or that expire by the passage of time.
Fund Balance A 855G F Expendable Expendable
Fund Balance A 8700 F Fund Balance  
Fund Balance A 870G F Prior Period Adjustment Prior Period Adjustment
Sales Credits A 9050 R Sales Credits-Internal SALES CREDITS-INTERNAL Use to record payments received from the sale of supplies and services furnished to another UW institution or department. Use for copying services, printing / duplicating and Inter-Institutional agreements. For internal sales of heat use 9061. Note: Auxiliary enterprise receipts (128-08) must be coded as revenue. Internal service department receipts (128-01) must be coded as sales credits.
Sales Credits A 9051 R Sales Credits-External SALES CREDITS-EXTERNAL Use to record payments received from the sale of supplies and services furnished to other state agencies or the general public. For external sales of electricity use 9060, for sales of heat use 9062. Note: Program revenue funded departments receipts must be coded as revenue.
Sales Credits A 9060 R Sales Credits-Electricity Sold  
Sales Credits A 9061 R Sales Credits-Internal Heat SALES CREDITS-INTERNAL HEAT Payments received for heat transferred from Heating Station to other university divisions.
Sales Credits A 9062 R Sales Credits-Heat Sold SALES CREDITS- HEAT SOLD OUTSIDE THE UW SYSTEM
Operating Revenue A 9100 R Summer-Tuition & Fee Clearing SUMMER SESSION TUITION AND FEE CLEARING
Operating Revenue A 9101 R Summer-Resident-Undergrad SUMMER-RESIDENT-UNDERGRAD Revenue received for resident portion of undergraduate tuition for summer session. May only be used with appropriations 131 or 189.
Operating Revenue A 9102 R Summer-Special Course Fees SUMMER-SPECIAL COURSE FEES
Operating Revenue A 9103 R Summer-Resident-Grad SUMMER-RESIDENT-GRAD Revenue received for resident portion of graduate tuition for summer session. May only be used with appropriations 131 or 189.
Operating Revenue A 9104 R Summer-Business Masters SUMMER-BUSINESS MASTERS
Operating Revenue A 9105 R Summer-NonResident-Undergrad SUMMER-NONRESIDENT-UNDERGRAD Revenue received for the non-resident portion of undergraduate tuition for summer session. May only be used with appropriations 131 or 189.
Operating Revenue A 9106 R Summer-Resident-Law School SUMMER-LAW SCHOOL RESIDENT Revenue received for the resident portion of Law School tuition for summer session at UW - Madison.
Operating Revenue A 9107 R Summer-NonResident-Graduate SUMMER-NONRESIDENT-GRADUATE Revenue received for the non-resident portion of graduate tuition for summer session. May only be used with appropriations 131 or 189.
Operating Revenue A 9108 R Summer Clearing Refunds SUMMER CLEARING REFUNDS
Operating Revenue A 9109 R Summer-Late Payment SUMMER-LATE PAYMENT Revenue received from students registering for summer session after the first week of classes. This code is also used for money collected from students who have been readmitted after dismissal for failure to make payment.
Operating Revenue A 9110 R Sem 1 Clearing SEMESTER 1 CLEARING
Operating Revenue A 9111 R Sem 1-Resident-Undergrad SEMESTER 1-RESIDENT-UNDERGRADRevenue received for the resident portion of fall semester undergraduate tuition. May only be used with appropriations 131 or 189.
Operating Revenue A 9112 R Sem 1-Special Course Fees SEMESTER 1-SPECIAL COURSE FEES
Operating Revenue A 9113 R Sem 1-Resident-Graduate SEMESTER 1-RESIDENT-GRADUATERevenue received for the resident portion of fall semester graduate tuition. May only be used with appropriations 131 or 189.
Operating Revenue A 9114 R Sem 1-Business Masters SEMESTER 1-BUSINESS MASTERS
Operating Revenue A 9115 R Sem 1-NonResident-Undergrad SEMESTER 1-NONRESIDENT-UNDERGRADRevenue received for the non-resident portion of fall semester tuition for undergraduate students. May only be used with appropriations 131 or 189.
Operating Revenue A 9116 R Sem 1-Resident-Law School SEMESTER 1-LAW SCHOOL - RESIDENT May only be used with appropriations 131 and Business Unit Msn.
Operating Revenue A 9117 R Sem 1-NonResident-Graduate SEMESTER 1-NONRESIDENT-GRADUATERevenue received from graduate students for the non-resident portion of fall semester tuition. May only be used with appropriations 131 or 189.
Operating Revenue A 9118 R Sem 1 Clearing Refunds SEMESTER 1- CLEARING REFUNDS
Operating Revenue A 9119 R Sem 1-Late Payment SEMESTER 1-LATE PAYMENT Revenue collected from students registering after the first week of fall semester classes. This code is also used for money collected from students who have been readmitted after dismissal for failure to make payment.
Operating Revenue A 9120 R Sem 2 Clearing SEMESTER 2- CLEARING
Operating Revenue A 9121 R Sem 2-Resident-Undergrad SEMESTER 2-RESIDENT-UNDERGRADRevenue collected for the resident portion of spring semester undergraduate tuition. May only be used with appropriations 131 or 189.
Operating Revenue A 9122 R Sem 2-Special Course Fees SEMESTER 2-SPECIAL COURSE FEES
Operating Revenue A 9123 R Sem 2-Resident-Graduate SEMESTER 2-RESIDENT-GRADUATE Revenue collected for the resident portion of spring semester graduate tuition. May only be used with appropriations 131 or 189.
Operating Revenue A 9124 R Sem 2-Business Masters SEMESTER 2-BUSINESS MASTERS
Operating Revenue A 9125 R Sem 2-NonResident-Undergrad SEMESTER 2-Non - RESIDENT-UNDERGRAD Revenue collected for the non-resident portion of spring semester Undergraduate tuition. May only be used with appropriations 131 or 189.
Operating Revenue A 9126 R Sem 2-Resident-Law School SEMESTER 2-RESIDENT-LAW SCHOOL
Operating Revenue A 9127 R Sem 2-NonResident-Graduate SEMESTER 2-NONRESIDENT-GRADUATERevenue collected for the non-resident portion of spring semester tuition paid by graduate students. May only be used with appropriations 131 or 189.
Operating Revenue A 9128 R Sem 2 Clearing Refunds SEMESTER 2- CLEARING REFUNDS
Operating Revenue A 9129 R Sem 2-Late Payment SEMESTER 2-LATE PAYMENT Revenue collected from students registering after the first week of spring semester classes. This code is also used for money collected from students who have been readmitted after dismissal for failure to make payment.
Operating Revenue A 9130 R Fees Clearing Account FEES CLEARING ACCOUNT
Operating Revenue A 9132 R Application Fees-Pharmacy APPLICATION FEES-PHARMACY
Operating Revenue A 9135 R Application Fees-Undergrad APPLICATION FEES-UNDERGRAD
Operating Revenue A 9136 R Application Fees-Grad School APPLICATION FEES-GRAD SCHOOL
Operating Revenue A 9137 R Application Fees-Law School APPLICATION FEES-LAW SCHOOL
Operating Revenue A 9138 R Application Fees-Med School APPLICATION FEES-MED SCHOOL
Operating Revenue A 9139 R Application Fees-Vet Medicine APPLICATION FEES-VET MEDICINE
Operating Revenue A 9141 R Intersession-Resident UG INTERSESSION-RESIDENT UNDERGRADUATE
Operating Revenue A 9143 R Intersession-Resident Grad INTERSESSION-RESIDENT GRADUATE
Operating Revenue A 9144 R Intersession-Business Masters INTERSESSION-BUSINESS MASTERS
Operating Revenue A 9145 R Intersession-NonResident UG INTERSESSION-NONRESIDENT UNDERGRADUATE
Operating Revenue A 9147 R Intersession--NonResident Grad INTERSESSION-NONRESIDENT GRADUATE
Operating Revenue A 9150 R Fees Administrative-Misc FEES ADMINISTRATIVE-MISC
Operating Revenue A 9151 R Special Course Fees SPECIAL COURSE FEES
Miscellaneous Revenue A 9152 R Agric Short Course-Resident AGRICULTURAL SHORT COURSE RESIDENT
Miscellaneous Revenue A 9153 R Agric Short Course-NonResident AGRICULTURAL SHORT COURSE NONRESIDENT
Miscellaneous Revenue A 9156 R UG Improvement NonRes SS UNDERGRAD IMPROVEMENT NONRESIDENT SUMMER SESSION
Miscellaneous Revenue A 9157 R UG Improvement NonRes S1 UNDERGRAD IMPROVEMENT NONRESIDENT SEMESTER 1
Miscellaneous Revenue A 9158 R UG Improvement NonRes S2 UNDERGRADUATE IMPROVEMENT NONRESIDENT SEMESTER 2
Operating Revenue A 9159 R Cont Ed-Independent Study CONTINUING ED-INDEPENDENT STUDY May only be used with appropriation 132.
Operating Revenue A 9160 R Cont Ed-Informal Instruction CONTINUING ED-INFORMAL INSTRUCTION
Operating Revenue A 9161 R Independent Study Fees INDEPENDENT STUDY FEES
Operating Revenue A 9162 R Credit Classes-Resident UG CREDIT CLASSES- RESIDENT UNDERGRADUATE Resident portion of undergraduate extension incidentals. May only be used with appropriation 189.
Operating Revenue A 9163 R Credit Classes-Resident Grad CREDIT CLASSES- RESIDENT GRADUATE Resident portion of graduate extension incidentals. May only be used with appropriation 189.
Operating Revenue A 9165 R Credit Classes-NonResident UG CREDIT CLASSES- NONRESIDENT UNDERGRADUATE Non-resident portion of undergraduate extension tuition. May only be used with appropriation 189.
Operating Revenue A 9167 R Credit Classes-NonRes Grad CREDIT CLASS- NONRESIDENT GRADUATE Non-resident portion of graduate extension tuition. May only be used with appropriation 189.
Operating Revenue A 9168 R Library Acquisition NonRes UGSS LIBRARY ACQUISITION NONRESIDENT UNDERGRADUATE SUMMER SESSION
Operating Revenue A 9169 R Library Acquisition NonRes UGS1 LIBRARY ACQUISITION NONRESIDENT UNDERGRADUATE SEMESTER 1
Operating Revenue A 9170 R Library Acquisition NonRes UGS2 LIBRARY ACQUISITION NONRESIDENT UNDERGRADUATE SEMESTER 2
Operating Revenue A 9171 R Short Course Late Payment SHORT COURSE LATE PAYMENT
Operating Revenue A 9172 R Credit Classes-Ext Degree Prog CREDIT CLASS-EXTENSION DEGREE PROGRAM
Operating Revenue A 9175 R Prior Year Academic Fees PRIOR YEAR FEES Collection of outstanding fees from prior fiscal years. This includes tuition for all semesters completed before July 1 of the current fiscal year from graduates and undergraduates, both resident and non-residents. May only be used with appropriation 131 or 189.
Operating Revenue A 9178 R Prior Year Fees-Extension Prog PRIOR YEAR FEES-EXTENSION PROGRAM Collection of outstanding fees from prior fiscal years for extension programs. This includes tuition for all semesters completed before July 1 of the current fiscal year from graduates and undergraduates, both resident and non-resident. May only be used with appropriation 131 or 189.
Operating Revenue A 9179 R Prior Year Special Course Fees PRIOR YEAR SPECIAL COURSE FEES
Operating Revenue A 9180 R Forfeiture Fees-Doctoral Dis FORFEITURE FEES-DOCTORAL DISSERTATOR
Operating Revenue A 9182 R Miscellaneous Fees MISCELLANEOUS FEES The primary use of this account is for revenue distributions from Fund 990. It may be used with other funds in situations where collected fees can't be assigned to a specific fee account.
Operating Revenue A 9183 R Summer-NonRes-Law School LAW SCHOOL NONRESIDENT SUMMER SESSION May only be used with fund 131 and Business Unit MSN
Operating Revenue A 9184 R Sem 1-NonRes-Law School LAW SCHOOL NON-RESIDENT SEMESTER 1May only be used with fund 131 and Business Unit MSN
Operating Revenue A 9185 R Sem 2-NonRes-Law School LAW SCHOOL NONRESIDENT SEMESTER 2
Operating Revenue A 9186 R Tuition A/R Contra-revenue account to offset accrual revenue entries generated by the student system.
Miscellaneous Revenue A 9187 R SIS Revenue Offset - AR Contra-revenue account to offset accrual revenue for third partying tuition billing entries generated by the student information system.
Operating Revenue A 9189 R Fees-100% Campus Retention FEES-100% CAMPUS RETENTION
Operating Revenue A 9190 R 165 Credit Surcharge Revenue collected from 165 credit surcharge.
Operating Revenue A 9191 R Differential Tuition - Summer Session Tuition and fee revenue from Board approved differential tuition - summer.
Operating Revenue A 9192 R Differential Tuition - Fall Term Tuition and fee revenue from Board approved differential tuition for fall.
Operating Revenue A 9193 R Differential Tuition - Spring Term Tuition and fee revenue from Board approved differential tuition - spring.
Operating Revenue A 9194 R Midwest Higher Education Exchange Program Revenue Tuition and fee revenue from Midwest Higher Education Exchange Program.
Operating Revenue A 9195 R Differential Tuition - Intersession Tuition and fee revenue from Board approved differential tuition - intersession.
Operating Revenue A 9196 R Advance Fees ADVANCE FEES Refer to Shared Financial System web site for guidance when recording advance fee revenue.
Operating Revenue A 9198 R Daily Deposit - Revenue Business Units operating live on SFS or as a permanent interface to SFS must use this account in the daily deposit journal (source code must be xxx) posted to SFS. Such journals record the revenue deposit to Fund 990 for the receipts that must be transferred to the State Treasury. Do not use this account for revenue distributed from 990. Account 9182 is the code recommended for revenue distributions.
Operating Revenue A 9199 R Minnesota Reciprocity MINNESOTA RECIPROCITY Year-end balance should be zero. All receipts should be transferred to fund 100 by year-end.
Operating Revenue A 9200 R Misc Revenue & Deposits MISCELLANEOUS REVENUE AND DEPOSITS
Operating Revenue A 9201 R Sales Tax Refund Revenue SALES TAX REFUND REVENUE
Operating Revenue A 9204 R Unredeemed Bad Checks UNREDEEMED BAD CHECKS
Operating Revenue A 9209 R Refunds-Prior Year Expenditure REFUNDS-PRIOR YEAR EXPENDITURE
Operating Revenue A 9210 R Rebates - Pro Card and Other Ven Rebates - Procurement Card and Other Vendors
Operating Revenue A 9220 R County Sales Tax Collections COUNTY SALES TAX COLLECTIONS County sales tax collected for remittance to State Department of Revenue. Balance to be offset in the following month with a refund of revenue in 9221to be made to remit the tax collected.
Operating Revenue A 9221 R County Sales Tax Trf to DOR COUNTY SALES TAX TRF TO DEPARTMENT OF REVENUE Refund of revenue collected in 9920 for taxable revenue, payable to the State Department of Revenue.
Operating Revenue A 9222 R City Sales Tax Collections CITY SALES TAX COLLECTIONS City sales tax collected for remittance to local city governments. Balance to be offset in the following month with a refund of revenue in 9223 to be made to remit the tax collected.
Operating Revenue A 9223 R City Sales Tax Trf to DOR CITY SALES TAX TRANSFER TO DEPARTMENT OF REVENUE Refund of revenue collected in 9922 for taxable revenue, payable to the State Department of Revenue
Operating Revenue A 9224 R State Sales Tax Collections STATE SALES TAX COLLECTIONS Sales tax collected for remittance to State Department of Revenue. Balance to be offset in the following month with a refund of revenue in 9225 to be made to remit the tax collected.
Operating Revenue A 9225 R State Sales Tax Trf to DOR STATE SALES TAX TRANSFER TO DEPARTMENT OF REVENUE Refund of revenue collected in 9224 for taxable revenue, payable to the State Department of Revenue.
Operating Revenue A 9230 R Federal Aid FEDERAL AID
Miscellaneous Revenue A 924G R State Aid State Aid
Operating Revenue A 9250 R Revenue Default Account  
Operating Revenue A 9260 R Penalty-Late Registration PENALTY-LATE REGISTRATION
Operating Revenue A 9261 R Penalty-Late Payment PENALTY-LATE PAYMENT
Operating Revenue A 9262 R Penalty-Withdrawal from School PENALTY-WITHDRAWAL FROM SCHOOL
Operating Revenue A 9264 R Delinquent Loan Late Charge DELINQUENT LOAN LATE CHARGE For deposit of Perkins Loan Late charges and penalty charges. May only be used with 144 and 147 appropriations.
Operating Revenue A 9265 R Repayments on Student Loans REPAYMENTS ON STUDENT LOANS
Operating Revenue A 9266 R Loan Repayment-Principal LOAN REPAYMENT-PRINCIPAL
Operating Revenue A 9268 R Perkins/NDSL/Nurs Coll Penalty PERKINS/NDSL/NURSING LOAN COLLECTION PENALTY For deposit of Perkins Loan collections costs recovered from student borrowers. May only be used with appropriations 147/151/152.
Operating Revenue A 9269 R Interest on Deferred Tuition INTEREST ON DEFERRED TUITION Student Accounts Receivable finance charges billed to students participating in the installment plan option of paying tuition and fees.
Operating Revenue A 9271 R NDSL Post 6/72 Cancellation NDSL POST 6/72 CANCELLATION Revenue received from the Federal government to cover cancelled National Direct Student Loans issued after July 1, 1972, for reasons such as military service and residing in low-income areas. For cancellation of loans issued prior to 7/1/72, use 9272.
Operating Revenue A 9275 R Advance Admission Receipts ADVANCE ADMISSION RECEIPTS
Operating Revenue A 9280 R Student Health Fees STUDENT HEALTH FEES
Operating Revenue A 9281 R Student Services Fees Student Union Fees The portion of segregated student fees deposited for summer, semesters I and II and prior year's Student Union fees. Institutions may use sub accounts to differentiate between sessions.
Operating Revenue A 9282 R Student Activity Fees  
Operating Revenue A 9283 R S1 Student Union Fees Student Union Fees - Semester 1
Operating Revenue A 9284 R S2 Student Union Fees Student Union Fees - Semester 2
Operating Revenue A 9285 R Summer Student Union Fees Student Union Fees - Summer Session
Operating Revenue A 9286 R Student Union Fees Prior Student Union Fees - Prior Year
Operating Revenue A 9291 R Seg Fee Distribution SEGREGATED FEE DISTRIBUTION
Operating Revenue A 9292 R Sem 1 - Seg Fees SEMESTER 1 - SEGREGATED FEES
Operating Revenue A 9294 R Sem 2 - Seg Fees SEMESTER 2 - SEGREGATED FEES
Operating Revenue A 9297 R Summer - Seg Fees SUMMER - SEGREGATED FEES.
Operating Revenue A 9298 R Seg Fees Prior Year SEGREGATED FEES PRIOR YEAR.
Operating Revenue A 9300 R Services SERVICES - Including current fiscal year summer session room charges.
Operating Revenue A 9301 R Services-Other State Agencies SERVICES-OTHER STATE AGENCIES.
Operating Revenue A 9302 R Services - Fleet Cars SERVICES - FLEET CARS.
Operating Revenue A 9303 R Rental Income-Other RENTAL INCOME-OTHER.
Operating Revenue A 9304 R Meeting Room Rental MEETING ROOM RENTAL.
Operating Revenue A 9305 R Services-Local Units of Govt SERVICES-LOCAL UNITS OF GOVERNMENT.
Operating Revenue A 9308 R Lease/Rent Building Corp LEASE/RENT BUILDING CORP.
Operating Revenue A 9309 R Refrigerator Rentals  
Operating Revenue A 9310 R Services Athletic Admin SERVICES ATHLETIC ADMINISTRATION.
Operating Revenue A 9312 R Write-off A/R Balances WRITE OFF OF ACCOUNTS RECEIVABLE BALANCES To be used to write off a balance previously recorded as a debit to an account receivable account code. Use of this code normally requires a debit to account 9312 with an offsetting credit to a balance sheet account for receivables.
Operating Revenue A 9314 R Refund-Payment A/R Balances REFUND OF PAYMENT ON ACCOUNTS RECEIVABLE BALANCES To be used in situations where payments are received in excess of the amount invoiced on accounts receivable. The amount received in excess of the account receivable balance is refunded to the customer. Use of this account normally requires a debit to 9314 with a credit to cash. The initial overpayment would have been recorded with a debit to cash, a credit to the account receivable for the correct amount and a credit to cash over and under (9315) for the excess amount.
Operating Revenue A 9315 R Cash Over/Under CASH OVER/UNDER.
Operating Revenue A 9318 R NSF Check Charge NSF CHECK.
Operating Revenue A 9320 R Driver Improvement Surcharge DRIVER IMPROVEMENT SURCHARGE.
Operating Revenue A 9321 R Conference, Institute, Workshop CONFERENCE, INSTITUTE, WORKSHOP.
Operating Revenue A 9322 R Field Trip Fees FIELD TRIP FEES.
Operating Revenue A 9323 R Study Abroad Fees STUDY ABROAD FEES.
Operating Revenue A 9341 R Athletic Events ATHLETIC EVENTS.
Operating Revenue A 9342 R User Fees Miscellaneous USER FEES.
Operating Revenue A 9345 R Advance Room Deposit ADVANCE ROOM DEPOSIT Revenue collected for advance deposits on dorm rooms. Money is refunded or credit applied to current year room charge if student fulfills the housing contract.
Operating Revenue A 9346 R State Owned Housing Fee-Empl STATE OWNED HOUSING FEE-EMPLOYEE.
Operating Revenue A 9347 R State Owned Housing Fee-NonEmp STATE OWNED HOUSING FEE-NONEMPLOYEE
Operating Revenue A 9348 R Camps & Clinic Fees - Summer CAMPS & CLINIC FEES ? SUMMER.
Operating Revenue A 9349 R Camps & Clinic Fees - Academic CAMPS & CLINIC FEES - ACADEMIC.
Operating Revenue A 9358 R Miscellaneous A/R Student Billing Contra-revenue account to offset housing accrual revenue entries generated by the student system.
Operating Revenue A 9359 R Housing A/R Contra-revenue account to offset housing accrual revenue entries generated by the student system.
Operating Revenue A 9360 R Dorm Rent Sem 1 DORM RENT SEMESTER 1
Operating Revenue A 9361 R Dorm Rent Sem 2 DORM RENT SEMESTER 2
Operating Revenue A 9362 R Dorm Rent Summer DORM RENT SUMMER SESSION
Operating Revenue A 9363 R Dorm Rent Winterim DORM RENT WINTER
Operating Revenue A 9364 R Misc Guest Rental MISCELLANEOUS GUEST RENTAL
Operating Revenue A 9365 R Vending Machine Commissions VENDING MACHINE COMMISSIONS
Operating Revenue A 9366 R Laundry Receipts/Commissions LAUNDRY RECEIPTS/COMMISSIONS
Operating Revenue A 9367 R Dorm Dep Prior Year DORM DEPOSITS PRIOR YEAR
Operating Revenue A 9368 R Library Fines LIBRARY FINES
Operating Revenue A 9370 R Parking Services #1 PARKING SERVICES #1 PARKING FINES
Operating Revenue A 9371 R Parking Fines PARKING FINES
Operating Revenue A 9372 R Parking Reserved Stall PARKING RESERVED STALL
Operating Revenue A 9373 R Parking Permits PARKING PERMITS
Operating Revenue A 9374 R Parking Meters PARKING METERS
Operating Revenue A 9375 R Parking Services #2 PARKING SERVICES #2
Operating Revenue A 9376 R Parking Services #3 PARKING SERVICES #3
Operating Revenue A 9377 R Parking Services #4 PARKING SERVICES #4
Operating Revenue A 9378 R Parking Services #5 PARKING SERVICES #5
Operating Revenue A 9399 R Reimburse for Empl Flt Car Use REIMBURSEMENT FOR EMPLOYEE FLEET CAR USE All revenues for personal mileage on the Chancellor?s fleet car. Sales Tax must be collected.
Operating Revenue A 9400 R Sales of Materials SALES OF MATERIALS For sale of merchandise items not specified elsewhere in the 94XX series. Sales tax must be collected. Includes items produced in student project courses, subscription sales (if published more than four times per year?not taxable), and the sale of pamphlets and booklets that are not copyrighted. For service-related collections use 9300. (Refer to Sales & Use Tax Information for Colleges, Universities, and Vocation Schools.)
Operating Revenue A 9405 R Tax Exempt Sales TAX EXEMPT SALES
Operating Revenue A 9410 R Textbook/Software Rent UG TEXTBOOK/SOFTWARE RENT UNDERGRADUATE The portion of segregated student fees deposited for textbook rental. For textbook purchases, see 9415/9415.
Operating Revenue A 9411 R Textbook/Software Rent Grad TEXTBOOK/SOFTWARE RENTAL GRADUATE Graduate textbook rental. Sales tax must be collected.
Operating Revenue A 9415 R Textbook Sales TEXTBOOK SALES
Operating Revenue A 9450 R Sales Copy Service SALES COPY SERVICES - OTHER STATE AGENCIES Revenue collected from other state agencies for the sale of copying.
Operating Revenue A 9451 R Graphic Printing Sales GRAPHIC PRINTING SALES-STATE AGENCY Revenue collected for computer generated printing, such as offset, litho, laser printer, etc. for other state agencies.
Operating Revenue A 9452 R Sales WSA Mimeo SALES ASM MIMEO
Operating Revenue A 9460 R Publication Sales PUBLICATION SALES
Operating Revenue A 9461 R Sales - Farm Operations SALES - FARM OPERATIONS
Operating Revenue A 9464 R Various Sales #1 Non-specific, can be used as desired.
Operating Revenue A 9465 R Various Sales #2 Non-specific, can be used as desired.
Operating Revenue A 9466 R Various Sales #3 Non-specific, can be used as desired.
Operating Revenue A 9467 R Various Sales #4 Non-specific, can be used as desired.
Operating Revenue A 9468 R Various Sales #5 Non-specific, can be used as desired.
Operating Revenue A 9469 R Various Sales #6 Non-specific, can be used as desired.
Operating Revenue A 9470 R Various Sales #7 Non-specific, can be used as desired.
Operating Revenue A 9471 R Various Sales #8 Non-specific, can be used as desired.
Operating Revenue A 9472 R Various Sales #9 Non-specific, can be used as desired.
Operating Revenue A 9473 R Various Sales #10 Non-specific, can be used as desired.
Operating Revenue A 9475 R Various Sales #12 Non-specific, can be used as desired.
Operating Revenue A 9478 R Various Sales #15 Non-specific, can be used as desired.
Operating Revenue A 9479 R Various Sales #16 Non-specific, can be used as desired.
Operating Revenue A 9480 R Various Sales #17 Non-specific, can be used as desired.
Operating Revenue A 9481 R Various Sales #18 Non-specific, can be used as desired.
Operating Revenue A 9482 R Various Sales #19 Non-specific, can be used as desired.
Operating Revenue A 9483 R Various Sales #20 Non-specific, can be used as desired.
Operating Revenue A 9484 R Food Service Semester 1 FOOD SERVICE SEMESTER 1
Operating Revenue A 9485 R Food Service Semester 2 FOOD SERVICE SEMESTER 2
Operating Revenue A 9486 R Food Service Summer FOOD SERVICE SUMMER SESSION
Operating Revenue A 9487 R Food Service Prior Year Revenue FOOD SERVICE PRIOR YEAR REVENUE
Operating Revenue A 9500 R Gifts & Donations GIFTS & DONATIONS
Operating Revenue A 9501 R Bequests BEQUESTS Only appropriations 161 and 162. To be used by UW Trust Funds Accounting only.
Operating Revenue A 9502 R Matching Donations MATCHING DONATIONS Only appropriations 182, 161 and 162.
Operating Revenue A 9504 R Private Grants PRIVATE GRANTS
Operating Revenue A 960G R Gift Revenue Adjustment Gift Revenue Adjustment
Miscellaneous Revenue A 961G R Capital Contributions Adjustment Capital Contributions Adjustment
Operating Revenue A 962G R State Revenue Adjustment State Revenue Adjustment
Operating Revenue A 963G R Private Revenue Adjustment Private Revenue Adjustment
Operating Revenue A 964G R Auxiliary Sales & Services of Educational Activities Auxiliary Sales & Services of Educational Activities
Operating Revenue A 965G R Adjust Other Operating Revenue Adjust Other Operating Revenue
Operating Revenue A 966G R Local Revenue Adjustment Local Revenue Adjustment
Operating Revenue A 967G R Auxiliary Federal Grants & Contracts Auxiliary Federal Grants & Contracts
Miscellaneous Expense A 968G E Adjust Other Operating Expenses Adjust Other Operating Expenses
Operating Revenue A 970G R Scholarship Allowance Revenue Scholarship Allowance Revenue
Investment Earnings A 9800 R Earnings-Investment Fund Share EARNINGS-INVESTMENT FUND SHARE Revenue from interest earned on invested cash. Program Revenue accounts have cash invested by System Administration on a daily basis. The UW System Controller distributes interest on a quarterly basis.
Investment Earnings A 9801 R Earnings-Principal Cash EARNINGS-PRINCIPAL CASH UW Trust Funds use only.
Investment Earnings A 9802 R Earnings-Income Cash EARNINGS-INCOME CASH UW Trust Funds use only.
Investment Earnings I 9808 R Earnings-Misc Assets Trust EARNINGS-MISC ASSETS TRUST FUNDS UW Trust Funds use only.
Investment Earnings A 980G R Earnings - GAAP Earnings - GAAP
Miscellaneous Revenue A 981G R Additions to Permanent Endowments Additions to Permanent Endowments
Investment Earnings A 9840 R Consolidated Pool Earn-Princ CONSOLIDATED POOL EARNINGS-PRINCIPAL UW Trust Funds use only.
Investment Earnings I 9841 R Consolidated Pool Earn-Income CONSOLIDATED POOL EARNINGS-INCOME UW Trust Funds use only.
Investment Earnings I 9842 R Consolidated Pool Earn-Prin Re CONSOLIDATED POOL EARNINGS-PRINCIPAL UW Trust Funds use only.
Operating Revenue A 9860 R Interest on Student Loans INTEREST ON STUDENT LOANS Revenue from interest charged on all short-term emergency loans and National Direct Student Loans. May only be used with appropriation 134, 147, 151 and 152.
Operating Revenue A 9865 R Gift & Donation Loan Repayment GIFT & DONATION LOAN REPAYMENT Revenue collected to reduce the outstanding principal of short-term emergency loans, NDSL/Perkins and Nursing Loans. For repayment of interest portion of these loans use 9860. May only be used with appropriations 134, 147, 151 and 152.
Miscellaneous Revenue I 9871 R Contributions to SS Trust CONTRIBUTIONS TO SS TRUST UW Trust Funds use only.
Miscellaneous Revenue I 9872 R Withdrawals from SS Trust WITHDRAWALS FROM SS TRUST UW Trust Funds use only.
Operating Revenue A 9900 R GAAP Interfund Trf-NonFed GPR GRANT/CONTRACT REVENUE STATE AGENCY
Transfers-Revenue A 9901 R Amort Transfer to PR Funds MISCELLANEOUS AMORTIZATION TRANSFER TO PROGRAM REVENUE FUNDS
Miscellaneous Revenue I 9902 R Amortization Rev Trfs Fund 124 AMORTIZATION REVENUE TRANSFER FUND 124
Operating Revenue A 9903 R GAAP Interfund Trf-Fed FEDERAL REVENUE FROM OTHER STATE AGENCIES Revenue awarded for grants by agencies of the Federal government, which flows through another state agency. (For example, Federal money is awarded to the Wisconsin Department of Public Instruction and is subsequently awarded to an UW campus for a specific grant.) Transfers of Federal revenue from another state agency should be accompanied by a document indicating that the sending agency will report the transfer to DOA on class 5815. Grants Accountant must approve prior to deposit.
Operating Revenue A 9905 R Federal Admin Overhead FEDERAL ADMINISTRATIVE OVERHEAD Revenue received from Federally funded programs which is transferred to University overhead accounts to cover administrative costs associated with the operation of grants and Federal aid programs. May only be used with 144, 145, 146, 147, 148, and 150 appropriations. Grants Accountant processes the cash transfer.
Operating Revenue A 9906 R Federal Funds from State Agency FEDERAL FUNDS FROM STATE AGENCIES Should only be used when an offset on DOA class 5815 is not required. All other transfers of Federal revenue from another state agency should be coded to 9903.
Transfers-Revenue A 9910 R Shared Grant Revenue-Transfer TRANSFER SHARED GRANT Transfer of funds between institutions within the same fund. May only be used with funds 144 or 133. By agreement institutions may account for these types of transfers by using expenditure code 3910 on both sides.
Operating Revenue A 9911 R Insurance Loss Reimbursement INSURANCE LOSS REIMBURSEMENT Revenue deposited for reimbursement of expenditures resulting from insured losses. May only be used with appropriation 999.
Miscellaneous Revenue A 9925 R ACH Returns ACH RETURNS
Operating Revenue A 9931 R Transfer Prog Rev Lapses-Fd100 TRANSFERS PROGRAM REVENUE LAPSES (FUND 100)Used by System Administration to transfer funds for program lapses to the State.
Miscellaneous Revenue A 9940 R Net proceeds - Sale of Surplus Property To record the Net proceeds of the Sale of Surplus property. SFS account 9940 is to be used only with fund 963.
Transfers-Revenue A 9941 R Transfer between Funds TRANSFER BETWEEN FUNDS Transfer of revenue between appropriations.
Transfers-Revenue A 9942 R Trfs-Same Funds/Same Unit TRANSFERS-SAME FUND AND SAME BUSINESS UNIT
Operating Revenue A 9950 R Building Corp Drawdowns BUILDING CORP DRAWDOWNS Distribution of funds deposited to Building Corp. for purposes other than debt retirement. (Cash transfers only.)
Transfers-Revenue A 9961 R Transfer to Gift Funds For use only with appropriations 161 and 162 by UW Trust Funds
Transfers-Revenue A 9962 R Transfer from Gift Funds For use only with appropriations 161 and 162 by UW Trust Funds
Transfers-Revenue A 9963 R Transfer to Income For use only with appropriations 161 and 162 by UW Trust Funds
Transfers-Revenue A 9964 R Transfer from Income For use only with appropriations 161 and 162 by UW Trust Funds
Transfers-Revenue A 9965 R Transfer to Principal For use only with appropriations 161 and 162 by UW Trust Funds
Transfers-Revenue A 9966 R Transfer from Principal For use only with appropriations 161 and 162 by UW Trust Funds
Transfers-Revenue A 9967 R Transfer to Student Loans For use only with appropriations 161 and 162 by UW Trust Funds
Transfers-Revenue A 9968 R Transfers-Same Fund/Diff Units Transfer of revenue within an appropriation.
Miscellaneous Revenue A 9969 R Annuity Distribution For use only with appropriations 161 and 162 by UW Trust Funds
Miscellaneous Revenue I 9973 R Transfer Loss on Liquidation For use only with appropriations 161 and 162 by UW Trust Funds
Miscellaneous Revenue I 9974 R Transfer Profit on Liquidation For use only with appropriations 161 and 162 by UW Trust Funds
Transfers-Revenue A 9975 R Transfer for Budgeted Account For use only with appropriations 161 and 162 by UW Trust Funds
Miscellaneous Revenue I 9976 R Transfer to Stabilization Fund TRANSFER TO STABILIZATION FUND For use only with appropriations 161 and 162 by UW Trust Funds
Miscellaneous Revenue I 9977 R Transfer to Stabilization Resv TRANSFER TO STABILIZATION RESERVE For use only with appropriations 161 and 162 by UW Trust Funds
Transfers-Revenue A 997G R Other Additions Plant Funds Other Additions Plant Funds
Miscellaneous Revenue A 998G R GPR Bond & Note Proceeds Plant Funds GPR Bond & Note Proceeds Plant Funds
Miscellaneous Revenue A 999G R Gain on Sale of Fixed Assets Gain on Sale of Fixed Assets
Stnd Budget or Accruals Ledger Only A ACTPAY L Accounts Payable Accounts Payable
Stnd Budget or Accruals Ledger Only A ADVANC A Advances Advances
Stnd Budget or Accruals Ledger Only A ADVFEE R Advance Fee Budget Advance Fee Budget
Stnd Budget or Accruals Ledger Only A ALLACT E All Account CF All Account CF
Stnd Budget or Accruals Ledger Only A APPFEE R Application Fees Application Fees
Stnd Budget or Accruals Ledger Only A ARGENR A Accounts Receivable-General Accounts Receivable-General
Stnd Budget or Accruals Ledger Only A ASSETS A Assets Assets
Stnd Budget or Accruals Ledger Only A BUDOFF E Budget Offset Budget Offset
Stnd Budget or Accruals Ledger Only A CAPEX1 E Capital Expense Budget Capital Expense Budget
Stnd Budget or Accruals Ledger Only A CAPEX2 E Capital Exp (Trf to Assets) Capital Exp (Trf to Assets)
Stnd Budget or Accruals Ledger Only A CAPEX3 E Capital Capital
Stnd Budget or Accruals Ledger Only A CAPTL1 A Capital Assets Capital Assets
Stnd Budget or Accruals Ledger Only A CAPTL2 A Capital Capital
Stnd Budget or Accruals Ledger Only A CAPTL3 A Capital Assets 3 Capital Assets 3
Stnd Budget or Accruals Ledger Only A CASH A Cash and Equivalents Cash and Equivalents
Stnd Budget or Accruals Ledger Only A CLASFB E Classified Fringes Classified Fringes
Stnd Budget or Accruals Ledger Only A CLASOT E Classified Overtime Classified Overtime
Stnd Budget or Accruals Ledger Only A CLASSF E Permanent Classified Permanent Classified
Stnd Budget or Accruals Ledger Only A CLSDIF E Class Differential Class Differential
Stnd Budget or Accruals Ledger Only A COMPUT E Computer and Related Peripherals - Not Capitalized Budget for computer and peripherals not capitalized under $5,000.00.
Stnd Budget or Accruals Ledger Only A CTCALL E Catch all Accounts for Bud Tre Catch all Accounts for Bud Tre
Stnd Budget or Accruals Ledger Only A CURAS1 A Current Assets 1 Current Assets 1
Stnd Budget or Accruals Ledger Only A CURAST A Current Assets Current Assets
Stnd Budget or Accruals Ledger Only A CURLIB L Current Liabilities Current Liabilities
Stnd Budget or Accruals Ledger Only A DEBTIN E Debt Service Interest Debt Service Interest
Stnd Budget or Accruals Ledger Only A DEBTPR E Debt Service Principal Debt Service Principal
Stnd Budget or Accruals Ledger Only A DEFREV L Deferrred Revenue Deferrred Revenue
Stnd Budget or Accruals Ledger Only A EQUIP E Equipment and Furniture - Not Capitalized Budget for equipment and furniture not capitalized under $5,000.00.
Stnd Budget or Accruals Ledger Only A EQUITY F Fund Equity Fund Equity
Stnd Budget or Accruals Ledger Only A EXPENS E Expenses Expenses
Stnd Budget or Accruals Ledger Only A EXPTRF E Expense Transfers Expense Transfers
Stnd Budget or Accruals Ledger Only A FACACD E Faculty/Academic Salary Faculty/Academic Salary
Stnd Budget or Accruals Ledger Only A FEDOH E Federal Overhead Federal Overhead
Stnd Budget or Accruals Ledger Only A FELSCH E Fellows/Scholars Fellows/Scholars
Stnd Budget or Accruals Ledger Only A FNAID1 E Financial Aid Financial Aid
Stnd Budget or Accruals Ledger Only A FNAID2 E Financial Aid Financial Aid
Stnd Budget or Accruals Ledger Only A FNAID3 E Financial Aid Financial Aid
Stnd Budget or Accruals Ledger Only A FRING1 E Fringe Benefits Fringe Benefits
Stnd Budget or Accruals Ledger Only A FRING2 E Fringes Benefits Fringes Benefits
Stnd Budget or Accruals Ledger Only A GRDAST E Grad Assistants Grad Assistants
Stnd Budget or Accruals Ledger Only A INDOH1 E Indirect Overhead Indirect Overhead
Stnd Budget or Accruals Ledger Only A INDOH2 E Indirect Overhead Indirect Overhead
Stnd Budget or Accruals Ledger Only A INSURN E Insurance Insurance
Stnd Budget or Accruals Ledger Only A INTINC R Interest Income Interest Income
Stnd Budget or Accruals Ledger Only A INVENT A Inventory Inventory
Stnd Budget or Accruals Ledger Only A INVEST A Investments Investments
Stnd Budget or Accruals Ledger Only A LIAB L Liabilities Liabilities
Stnd Budget or Accruals Ledger Only A LIBACQ A Library Acquisitions Library Acquisitions
Stnd Budget or Accruals Ledger Only A LTAST A Long Term Assets Long Term Assets
Stnd Budget or Accruals Ledger Only A LTAST1 A Long Term Assets 1 Long Term Assets 1
Stnd Budget or Accruals Ledger Only A LTE1 E LTE Salary LTE Salary
Stnd Budget or Accruals Ledger Only A LTESAL E LTE Salaries LTE Salaries
Stnd Budget or Accruals Ledger Only A LTESTU E LTE/Student LTE/Student
Stnd Budget or Accruals Ledger Only A LTLIAB L Long Term Liabilities Long Term Liabilities
Stnd Budget or Accruals Ledger Only A LUMPS E Lump Sum Budget Lump Sum Budget
Stnd Budget or Accruals Ledger Only A MAINT E Maintenance & Repair Maintenance & Repair
Stnd Budget or Accruals Ledger Only A MISC E Miscellaneous Expenses Miscellaneous Expenses
Stnd Budget or Accruals Ledger Only A MRDRES E Merchandise for Resale Budget Merchandise for Resale Budget
Stnd Budget or Accruals Ledger Only A OTHAST A Other Current Assets Other Current Assets
Stnd Budget or Accruals Ledger Only A OTHINC R Other Income Other Income
Stnd Budget or Accruals Ledger Only A OTHLIB L Other Current Liabilities Other Current Liabilities
Stnd Budget or Accruals Ledger Only A OTHREV R Other Revenue Other Revenue
Stnd Budget or Accruals Ledger Only A OTHRFB E Other Fringes Other Fringes
Stnd Budget or Accruals Ledger Only A OTHSTU R Other Student Related Fees Other Student Related Fees
Stnd Budget or Accruals Ledger Only A PRMSAL E Permanent Salaries Permanent Salaries
Stnd Budget or Accruals Ledger Only A PSTDOC E Post-Doc Fellows & Grad Intern Post-Doc Fellows & Grad Intern
Stnd Budget or Accruals Ledger Only A P_OTH1 E Other Miscellaneous Expense 1 Other Miscellaneous Expense 1
Stnd Budget or Accruals Ledger Only A P_OTH2 E Other Miscellaneous Expense 1 Other Miscellaneous Expense 1
Stnd Budget or Accruals Ledger Only A RENTLS E Rent/Leases Rent/Leases
Stnd Budget or Accruals Ledger Only A REVENU R Total Revenue & Sales Credits Total Revenue & Sales Credits
Stnd Budget or Accruals Ledger Only A REVMIS R Miscellaneous Revenue Miscellaneous Revenue
Stnd Budget or Accruals Ledger Only A REVNSC R Revenue (Non Sales Credit) Revenue (Non Sales Credit)
Stnd Budget or Accruals Ledger Only A S&E1 E Supplies & Services Supplies & Services
Stnd Budget or Accruals Ledger Only A S&E2 E Supplies & Services Supplies & Services
Stnd Budget or Accruals Ledger Only A SALCLA E Classified Salary Classified Salary
Stnd Budget or Accruals Ledger Only A SALCR1 R Total Sales Credits Total Sales Credits
Stnd Budget or Accruals Ledger Only A SALCR2 R Sales Credit Sales Credit
Stnd Budget or Accruals Ledger Only A SALCR3 R Sales Credits Sales Credits
Stnd Budget or Accruals Ledger Only A SALES R Sales Sales
Stnd Budget or Accruals Ledger Only A SALPAY L Salary & Fringe Payables Salary & Fringe Payables
Stnd Budget or Accruals Ledger Only A SALPRM E Salary Permanent Salary Permanent
Stnd Budget or Accruals Ledger Only A SALPRV E Salary Provisional Salary Provisional
Stnd Budget or Accruals Ledger Only A SALUCL E Unclassified Salary Unclassified Salary
Stnd Budget or Accruals Ledger Only A SEGFEE R Segreggated Fees Segreggated Fees
Stnd Budget or Accruals Ledger Only A SEGFPR R Segreggated Fees Prior Segreggated Fees Prior
Stnd Budget or Accruals Ledger Only A SERVIC E General Services General Services
Stnd Budget or Accruals Ledger Only A SEXP1 E Supplies & Expense Supplies & Expense
Stnd Budget or Accruals Ledger Only A SPEXP1 E Supplies & Expense Supplies & Expense
Stnd Budget or Accruals Ledger Only A SPEXP2 E Supplies & Expense Supplies & Expense
Stnd Budget or Accruals Ledger Only A SPPUR1 E SpecPurpose/Debt Svcs SpecPurpose/Debt Svcs
Stnd Budget or Accruals Ledger Only A SPPUR2 E SpecPurpose/Debt Svcs SpecPurpose/Debt Svcs
Stnd Budget or Accruals Ledger Only A SPPUR3 E Special Purpose/Debt Services Special Purpose/Debt Services
Stnd Budget or Accruals Ledger Only A STLOAN A Student Loans Student Loans
Stnd Budget or Accruals Ledger Only A STUDNT E Student Salary Student Salary
Stnd Budget or Accruals Ledger Only A STUREG E Student Wages Regular Student Wages Regular
Stnd Budget or Accruals Ledger Only A STWKST E Student Wages Work Study Student Wages Work Study
Stnd Budget or Accruals Ledger Only A SUPPLY E Consumable Supplies Consumable Supplies
Stnd Budget or Accruals Ledger Only A TAXES R Taxes Collected Taxes Collected
Stnd Budget or Accruals Ledger Only A TELEPH E Telephones Telephones
Stnd Budget or Accruals Ledger Only A TRAING E Training Training
Stnd Budget or Accruals Ledger Only A TRANSF R Transfers Transfers
Stnd Budget or Accruals Ledger Only A TRAVEL E Travel Expenses Travel Expenses
Stnd Budget or Accruals Ledger Only A TRAVL1 E Travel-Level 1 Travel-Level 1
Stnd Budget or Accruals Ledger Only A TRUST R Trust Funds Trust Funds
Stnd Budget or Accruals Ledger Only A TRUST1 R Trust1 Trust1
Stnd Budget or Accruals Ledger Only A TUICLR L Tuition Clearing Tuition Clearing
Stnd Budget or Accruals Ledger Only A TUITFE R Other Tuition Related Fees Other Tuition Related Fees
Stnd Budget or Accruals Ledger Only A TUITN R Tuition Revenue Tuition Revenue
Stnd Budget or Accruals Ledger Only A TUITS1 R Semester 1 - Tuition & Fees Semester 1 - Tuition & Fees
Stnd Budget or Accruals Ledger Only A TUITS2 R Semester 2 - Tuition & Fees Semester 2 - Tuition & Fees
Stnd Budget or Accruals Ledger Only A TUITSS R Summer Tuition & Fees Summer Tuition & Fees
Stnd Budget or Accruals Ledger Only A UCFB E Unclassified Fringes Unclassified Fringes
Stnd Budget or Accruals Ledger Only A UGRDAS E Undergrad Assistants Undergrad Assistants
Stnd Budget or Accruals Ledger Only A UNALLT E Unalloted Budget To be used for required lapses by DOA to help in reconciling budgets to allotments. This account is for use by UWSA staff only.
Stnd Budget or Accruals Ledger Only A USERFE R User Fees User Fees
Stnd Budget or Accruals Ledger Only A USERPR R User Fees Prior User Fees Prior
Stnd Budget or Accruals Ledger Only A UTILIT E Utilities Utilities
Stnd Budget or Accruals Ledger Only A ZALTER E Alterations & Renov.-prjbud Alterations & Renov.-prjbud
Stnd Budget or Accruals Ledger Only A ZCAPOT E Other Capital-prjbud Other Capital-prjbud
Stnd Budget or Accruals Ledger Only A ZCOMPU E Computing Costs-prjbud Computing Costs-prjbud
Stnd Budget or Accruals Ledger Only A ZCONSL E Consultant Services-prjbud Consultant Services-prjbud
Stnd Budget or Accruals Ledger Only A ZEQUIP E Equipment-prjbud Equipment-prjbud
Stnd Budget or Accruals Ledger Only A ZFEES E Fees-prjbud Fees-prjbud
Stnd Budget or Accruals Ledger Only A ZFRING E Fringes-prjbud Fringes-prjbud
Stnd Budget or Accruals Ledger Only A ZLABIN E Lab & Instruct. Mat.-prjbud Lab & Instruct. Mat.-prjbud
Stnd Budget or Accruals Ledger Only A ZLUMP E Lump Sum Budgets-prjbud Lump Sum Budgets-prjbud
Stnd Budget or Accruals Ledger Only A ZOTHER E Other-prjbud Other-prjbud
Stnd Budget or Accruals Ledger Only A ZOVRHD E Overhead-prjbud Overhead-prjbud
Stnd Budget or Accruals Ledger Only A ZPATNT E Patient Care-prjbud Patient Care-prjbud
Stnd Budget or Accruals Ledger Only A ZPUBLC E Publications-prjbud Publications-prjbud
Stnd Budget or Accruals Ledger Only A ZSALES E Sales Credits-prjbud Sales Credits-prjbud
Stnd Budget or Accruals Ledger Only A ZSALFA E Faculty Salaries-prjbud Faculty Salaries-prjbud
Stnd Budget or Accruals Ledger Only A ZSALHR E Hourly Salaries-prjbud Hourly Salaries-prjbud
Stnd Budget or Accruals Ledger Only A ZSALOT E Salaries, Other-prjbud Salaries, Other-prjbud
Stnd Budget or Accruals Ledger Only A ZSALPA E PA salaries-prjbud PA salaries-prjbud
Stnd Budget or Accruals Ledger Only A ZSALRA E RA salaries-prjbud RA salaries-prjbud
Stnd Budget or Accruals Ledger Only A ZSALRY E Salaries-prjbud Salaries-prjbud
Stnd Budget or Accruals Ledger Only A ZSALSR E Salaries, Sr Personnel-prjbud Salaries, Sr Personnel-prjbud
Stnd Budget or Accruals Ledger Only A ZSALST E Staff Salaries-prjbud Staff Salaries-prjbud
Stnd Budget or Accruals Ledger Only A ZSAPHD E PHD training-prjbud PHD training-prjbud
Stnd Budget or Accruals Ledger Only A ZSAPRE E Pre-doc salaries-prjbud Pre-doc salaries-prjbud
Stnd Budget or Accruals Ledger Only A ZSPACE E Space Costs & Rent-prjbud Space Costs & Rent-prjbud
Stnd Budget or Accruals Ledger Only A ZSTIPD E Stipends-prjbud Stipends-prjbud
Stnd Budget or Accruals Ledger Only A ZSUBCO E Subcontracts-prjbud Subcontracts-prjbud
Stnd Budget or Accruals Ledger Only A ZSUPPL E Supplies-prjbud Supplies-prjbud
Stnd Budget or Accruals Ledger Only A ZTRAV E Travel-prjbud Travel-prjbud
Stnd Budget or Accruals Ledger Only A ZTRAVD E Travel Domestic-prjbud Travel Domestic-prjbud
Stnd Budget or Accruals Ledger Only A ZTRAVF E Travel Foreign-prjbud Travel Foreign-prjbud
Stnd Budget or Accruals Ledger Only A ZTUIFE E Tuition & Fees-prjbud Tuition & Fees-prjbud
Stnd Budget or Accruals Ledger Only A ZUNALLOW E Unallowed expense budget account category Unallowed expense budget account category