Board of Regents

Capital Planning and Budget Committee - September 2013

Minutes
Capital Planning and Budget Committee
Thursday, September 6, 2013

 
The meeting of the Capital Planning and Budget Committee was called to order at 8:01 a.m. by Committee Chair Regent Edmund Manydeeds, in Room 1920 of Van Hise Hall on the UW-Madison campus.  Regents Tony Evers, Janice Mueller, Gary Roberts, José Vásquez, and David Walsh were in attendance.  Regent John Behling and Regent Chad Landes were absent. 

I.3.a.    Approval of the Minutes of the July 11, 2013 Meeting of the Capital Planning and Budget Committee

Upon the motion of Regent Meuller, and the second of Regent Walsh, the minutes of the July 11, 2013, meeting of the Capital Planning and Budget Committee were approved as presented.

Regent Manydeeds welcomed Alex Roe, new UW System Associate Vice President, to the Committee meeting.

I.3.b.   UW-Madison:  Approval of the Design Report and Authority to Construct the University Houses Renovation Project

This item requested approval of the Design Report and authority to construct the University Houses Renovation project at an estimated total project cost of $15,000,000 ($8,000,000 Program Revenue Supported Borrowing and $7,000,000 Program Revenue-Cash).

Regent Manydeeds briefly described the scope of the project and Ms. Roe added that the project is part of a long-standing residence hall master plan and that the apartment units being renovated would be taken offline for about a year for construction of the project, which involves mechanical system upgrades and improvement to kitchens. 

Regent Vasquez asked about the historic aspect of the University Housing units and Director of UW-MadisonHousing Paul Evans stated that historical considerations were part of the design process and that portions of the project were reviewed and approved by the Wisconsin Historical Society.  Regent Vasquez added that often there is a concern about the high cost of projects that involve historic buildings and Mr. Evans said that was not a concern of this project because it involved very little alteration to the building’s exterior.

Regent Walsh asked where the residents of the units would go while the building is offline.  Mr. Evans explained that UW-Housing has been working with the residents for several years and that Housing was able to give the residents priority for vacancies in other apartment units as they became available.  He continued by saying that those residents will have priority to move back after the renovation is completed.

Regent Vasquez asked how many apartments would be ADA accessible and Mr. Evans explained that the project will renovate five existing units to create three ADA-compliant apartments (one each of 1, 2, and 3 bedrooms) and that there are additional ADA accessible apartments in the complex.  
Regent Mueller inquired about the source of the project’s program revenue by asking if that cash is from a separate segregated account that the campus has for borrowing.  Mr. Evans answered that the funds result from the institution’s capital planning process and explained that the university accumulates housing funds in anticipation of scheduled building projects as part of its capital planning efforts.  He stated that the university set aside some cash for this project so it would be available when the project became ready to fund, and that the program revenue-cash portion consists of housing funds.

Upon the motion of Regent Walsh, and the second of Regent Vásquez, the Committee approved Resolution I.3.b.

Resolution I.3.b.

That, upon the recommendation of the UW-Madison Chancellor and the President of the University of Wisconsin System, the Design Report be approved and authority be granted to construct the University Houses Renovation project at an estimated total project cost of $15,000,000 ($8,000,000 Program Revenue Supported Borrowing and $7,000,000 Program Revenue-Cash).

I.3.c.    UW-Stout:  Approval of the Design Report and Authority to Construct the McCalmont Hall Renovation Project

This item requested approval of the Design Report and authority to construct the McCalmont Hall Renovation project at an estimated total project cost of $7,893,000 Program Revenue Supported Borrowing.
Regent Manydeeds briefly described the scope of the project and Alex Roe added that the project will have small additions to accommodate programmatic changes for restrooms and that the resulting complex will provide 194 beds. 

Regent Vasquez asked where the faculty and staff offices have been relocated and UW-Stout Vice Chancellor Phil Lyons said that those offices were moved to Harvey Hall and that the entire building is now a residence hall.

Upon the motion of Regent Evers, and the second of Regent Walsh, the Committee approved Resolution I.3.c.

Resolution I.3.c.

That, upon the recommendation of the UW-Stout Chancellor and the President of the University of Wisconsin System, the Design Report be approved and authority be granted to construct the McCalmont Hall Renovation project at an estimated total project cost of $7,893,000 Program Revenue Supported Borrowing.


I.3.d.   UW-River Falls:  Approval of Design Report and Authority to Construct the Ramer Field Renovation-Phase I – Press Box Replacement Project

Approval of the Design Report and authority to construct the Ramer Field Renovation-Phase I-Press Box Replacement project at an estimated total project cost of $2,140,000 ($300,000 Program Revenue Supported Borrowing, $200,000 Program Revenue-Cash, and $1,640,000 Gift Funds).

Regent Manydeeds briefly described the scope of the project and Alex Roe added that the press box is too small to accommodate all the activities that go on in the press box now and that the renovation will provide space for hosting groups and all the associated activities.

Upon the motion of Regent Mueller, and the second of Regent Walsh, the Committee approved Resolution I.3.d.

Resolution I.3.d.

That, upon the recommendation of the UW-River Falls Chancellor and the President of the University of Wisconsin System, the Design Report be approved and authority be granted to construct the Ramer Field Renovation-Phase I-Press Box Replacement project at an estimated total project cost of $2,140,000 ($300,000 Program Revenue Supported Borrowing, $200,000 Program Revenue-Cash, and $1,640,000 Gift Funds).

I.3.e     UW System:  Authority to Construct All Agency Maintenance and Repair Projects

This item requested authority to construct the maintenance and repair projects listed below.  More information about these projects can be found in the request documents included in the Board of Regents agenda.
COL - UW-Marinette Multi-Building Energy Conservation ($459,300)
Regent Vasquez asked about the relationship between the county governments and the UW to which UW Colleges and UW-Extension Vice ChancellorSteve Wildeck explained that UW Colleges function under the terms of long-term leases with the counties and/or a combination of counties and municipalities.  He continued by saying that the universities and state pay energy costs so it is beneficial to include the colleges campuses in the energy improvement projects even if those projects are bonded and paid with energy savings.

Regent Mueller inquired about source of the funding for this project by asking if it is university funding or Department of Administration funding.  Mr. Wildeck answered by saying that the program revenue supported Borrowing for this energy conservation project comes from the biennial allocation of $20M Program Revenue Supported Borrowing for energy improvement programs statewide. 

MSN - Multi-Building Emergency Transfer Switch Replacement ($255,000)
MSN - Lake Street and Law Building Steam & Condensate Utility Renovation ($2,261,000)

Upon the motion of Regent Walsh, and the second of Regent Evers, the Committee approved Resolution I.3.e.

Resolution I.3.e.

That, upon the recommendation of the President of the University of Wisconsin System, authority be granted to construct various maintenance and repair projects at an estimated total cost of $4,483,300 ($2,989,400 General Fund Supported Borrowing; $459,300 Program Revenue Supported Borrowing; and $1,034,600 Program Revenue Cash).

I.3.f.    Building Commission Report

Associate Vice President Alex Roe began by saying that the building commission considered the following items at its last meeting, all of which were previously approved by the Board.  Those projects were: (1) the release of the remaining bonding appropriated for the Kenwood Integrated Research Complex project and authority to continue construction of that project and (2) three all agency maintenance and repair projects that totaled approximately $3.9M. 

Upon the motion of Regent Evers and the second of Regent Mueller, the Capital Planning and Budget Committee adjourned at 8:17 a.m.