Board of Regents

Capital Planning and Budget Committee - April 2013

Minutes
Capital Planning and Budget Committee
Thursday, April 4, 2013

 The meeting of the Capital Planning and Budget Committee was called to order at 1:00 p.m. by Committee Chair Regent Jeffrey Bartell in Room 339 of the Cartwright Center on the UW-La Crosse campus.  Regents Edmund Manydeeds, John Behling, Tony Evers, Regina Millner, Katherine Pointer, and Gary Roberts were in attendance.  Regent José Vásquez was absent.

I.3.a.    Approval of the Minutes of the February 7, 2013 Meeting of the Capital Planning and Budget Committee

Upon the motion of Regent Millner the second of Regent Pointer, the minutes of the February 7, 2013, meeting of the Capital Planning and Budget Committee were approved as presented. 

I.3.b.   UW-La Crosse Presentation:  Campus Master Plan Update

The committee heard a presentation by Vice Chancellor Bob Hetzel on the status of the implementation of the UW-La Crosse Campus Master Plan.  The presentation included a bird’s-eye-view video of the campus, and addressed recent projects including construction of two residence halls, Veteran’s Memorial Field Sports Complex, Centennial Hall, and the Parking Ramp and Police Building.  Anticipated future projects include the New Student Center, Cowley Science Labs Building, a Gymnastics Practice Facility and eventually Wittich Hall Facility Renewal. 

Regent Pointer inquired about the level of student participation students in the design of recent residence halls and the anticipated New Student Center.  Vice Chancellor Hetzel clarified that the level of student interest and participation throughout this project has been and remains high.  There was also discussion of the use of the Sports Complex for community events, high school football, and hosting the annual WIAA State Track and Field Meet.

I.3.c.    UW-Madison:  Authority to Increase the Budget of the Memorial Union Renovation-Phase I Project

The requested project budget increase of $2,000,000 Gift Funds will allow for the construction of a 2,500 GSF theater lounge at the north end of the current theater.  The Sunset Lounge will serve as an enhanced lobby/lounge space for pre- and post-function events that can support catering at night as well as student lounge space during the day.
Regent Pointer noted that the level of construction surrounding the Memorial Union continued to be a challenge and asked when construction is anticipated to be concluded.  Associate Vice President Miller responded that the anticipated end of construction for Phase I is May 2014 and Phase II is anticipated to begin yet this year with completion by 2015.

Upon the motion of Regent Millner and the second of Regent Pointer, the Committee approved Resolution I.3.c.

Resolution I.3.c.

That, upon the recommendation of the UW-Madison Interim Chancellor and the President of the University of Wisconsin System, authority be granted to increase the budget of the Memorial Union Renovation-Phase I project by $2,000,000 Gift Funds for a total project cost of $55,200,000 ($40,500,000 Program Revenue Supported Borrowing and $14,700,000 Gift Funds).

I.3.d.   UW Stout:  Authority to Reimburse the City of Menomonie, Wisconsin, for Assessable Improvements

This request is associated with the municipal Thirteenth Avenue Improvement project in Menomonie, Wisconsin.  The improvements of the project will replace the underground utilities, resurface the street, align roadways and pedestrian walkways to accommodate through traffic, and improve pedestrian safety.  This project is compatible with the campus master plan.

Associate Vice President Miller explained that this was a straightforward assessment for improvements and would use the same split between GFSB and PRSB as other utility projects

Upon the motion of Regent Behling and the second of Regent Roberts, the Committee approved Resolution I.3.d.

Resolution I.3.d.

That, upon the recommendation of the UW-Stout Chancellor and the President of the University of Wisconsin System, in association with the municipal Thirteenth Avenue Improvement project in Menomonie, Wisconsin, authority be granted to reimburse the city of Menomonie for assessable improvements valued at $363,500 ($273,200 General Fund Supported Borrowing and $90,300 Program Revenue-Cash).

I.3.e.    UW System:  Authority to Request the Release of Building Trust Funds to Prepare Preliminary Plans and Design Reports for the UW-La Crosse Science Labs Building Project and the UW-Stevens Point Chemistry-Biology Building Project

Full program statements were developed through pre-design efforts for both projects.  This request will provide for the retention of consultants to prepare preliminary design documents, cost estimates, project schedules, and design reports for the two science building project.

During discussion, Regent Bartell asked what would happen if the projects were not enumerated since the capital budget request is still under consideration by Committee on Joint Finance.  Associate Vice President Miller explained that, if these projects are not enumerated this biennium, they would still progress through the design stage and would then be ready for bidding as enumeration is sought in the next biennium.  Miller continued to provide a bit more depth related to the implications of the current shift by DOA away from advance enumeration.  Since major projects would no longer be advance enumerated, there would be no upfront bonding available and it would be incumbent upon the UW to self-fund design through bidding, at which point enumeration would be anticipated and remuneration of the design investment could be accomplished.  Regent Millner added that there would likely then be a need for development of some account that could function in a manner similar to an operating line of credit to alleviate the impact on any given institution.  Associate Vice President Miller agreed that this would be a potential strategy to work on for the coming biennium.

Upon the motion of Regent Manydeeds and the second of Regent Roberts, the Committee approved Resolution I.3.e.

Resolution I.3.e.

That, upon the recommendation of the President of the University of Wisconsin System, authority be granted to request the release of $3,302,000 Building Trust Funds-Planning to prepare preliminary plans and design reports for the UW-La Crosse Science Labs Building project and the UW-Stevens Point Chemistry-Biology Building project.

I.3.f.    UW System:  Authority to Construct All Agency Maintenance and Repair Projects

This item requested authority to construct the various maintenance and repair projects listed below.

MIL - Multi-Building Energy Conservation, Phase VI ($3,150,700 increase - for a total project cost of $8,931,500)
EAU - Campus Fire Alarm System Renovation ($384,500 increase for a total project cost of $2,556,600)
STO - Heritage Hall Meal Management Lab 240 Conversion ($42,000 increase for a total project cost of $222,352
STP - Central Wisconsin Environmental Station (CWES) Cabin and Restroom/Shower Facilities ($638,500)
MSN - Walnut Street Heating Plant (WSHP) Chilled Water Distribution Pump Variable Frequency Drive Replacement ($919,000)

With minimal discussion, upon the motion of Regent Millner, and the second of Regent Roberts, the Committee approved Resolution I.3.f.

Resolution I.3f.

That, upon the recommendation of the President of the University of Wisconsin System, authority be granted to construct various maintenance and repair projects at an estimated total cost of $5,134,700 ($726,000 General Fund Supported Borrowing; $1,559,300 Program Revenue Supported Borrowing; $2,449,400 Program Revenue Cash; and $400,000 Gifts and Grants). 

I.3.g.    UW-Madison:  Authority to Reimburse the City of Madison, Wisconsin, for Assessable Improvements

This project directly benefits the university and will reconstruct portions of the concrete curb, gutter and concrete brick paver street terrace along West Johnson Street from North Orchard Street to North Francis Street as part of an overall project bid and constructed by the city of Madison. 

Limited discussion was related to the relationship of this assessment to the active construction at the UW-Madison Memorial Union.

Upon the motion of Regent Millner and the second of Regent Behling, the Committee approved Resolution I.3.g.

Resolution I.3.g.

That, upon the recommendation of the UW-Madison Interim Chancellor and the President of the University of Wisconsin System, authority be granted to reimburse the City of Madison, Wisconsin, an estimated $112,600 ($82,200 GFSB-Utility Repair and Renovation [Z080] and $30,400 Program Revenue-Cash [AGF0]) for an assessment of street and utility improvements on West Johnson Street per section 66.0705(2), Wis. Stats., and transfer all approved GFSB All Agency Allocations to the UW Infrastructure Maintenance [Z450] appropriation.

I.3.h.   Report of the Associate Vice President

  • Building Commission Actions  -  Associate Vice President Miller reported that the SBC met on March 19, 2013, to address the 2013-15 Capital Budget.  He stated that a majority of the budget was accepted with some key changes including the shift away from advance enumeration as previously discussed.  He continued by saying that the funding for the Facility Renewal Program was less than requested, however funding for the All Agency Program was more than requested.  Mr. Miller reminded the committee that The Facility Renewal Program was started last biennium with $50 million.  He said that based on the projects undertaken, there is a current deficit of $6 million and that the funding provided would only accommodate one project.  

The meeting of the Capital Planning and Budget Committee meeting was adjourned at 2:20 p.m.