Board of Regents

Board of Regents - Capital Planning and Budget Committee Minutes - December, 2011

Minutes

Capital Planning and Budget Committee

Thursday, December 8, 2011

The Joint Meeting of the Capital Planning and Budget Committee and the Business, Finance, and Audit Committee was convened by Regent Bartell at 2:22p.m. in Varsity Hall I, Union South, on the UW-Madison campus.  Present were Regents Bartell, Manydeeds, Pointer, Falbo, Bradley, Pruitt, and Sherven.  Regents Drew and Walsh were absent.

The committees met jointly to hear two presentations.

I.3.a.    UW-Madison Presentation:  “Resource Stewardship:  Administrative Excellence”

UW-Madison Vice Chancellor of Administration Darrell Bazzell described the university’s plan of stewarding all its resources by creating a culture of process improvement through a phased approach.

I.3.b.   UW-Eau Claire:  Master Plan Presentation - UW-Eau Claire presented an overview of the university’s new Master Plan which is the result of two years of collaborative planning.  The plan strives to balance opportunities for the development of new academic and student life facilities, the demolition of obsolete buildings, the renovation of existing facilities, infrastructure and transportation improvements, the acquisition of additional land, and open space preservation and enhancements.

Capital Planning and Budget Committee Chair Regent Bartell convened the meeting of the Capital Planning and Budget Committee at 3:33p.m. in the Wisconsin Idea Room, Union South, on the UW-Madison campus.  Committee members present were Regents Bartell, Manydeeds, and Pointer.  Also joining the meeting are Regent President Spector, Regent Higgins and Regent Wittburn.  Regent Drew and Regent Walsh were absent.

I.3.c.    Approval of the Minutes of the October 6, 2011 Meeting of the Capital Planning and Budget Committee

            Upon the motion of Regent Pointer and the second of Regent Manydeeds, the minutes of the

            October 6, 2011, meeting of the Capital Planning and Budget Committee were approved as presented. 

I.3.d.   UW-Eau Claire:  Authority to Modify the Campus Boundary

            This item requested approval of various campus boundary changes associated with a new master plan at the University of Wisconsin-Eau Claire.

The UW-Eau Claire facilities master plan proposes a boundary change on the perimeter of the main campus in the city of Eau Claire.  This change includes the future addition of the State Office Building and its lands located at 718 West Clairemont Avenue, which is directly adjacent to the upper campus, when that property becomes available.

            UW-Eau Claire completed a facilities master plan in November 2011.  The plan recommends expansion of the campus boundary south to include the building and land currently owned by the Department of Administration.  UW-Eau Claire currently leases a portion of the State Office Building parking lot to meet campus parking demand.  This addition will allow for a much-needed front-door presence on the city’s most heavily traveled street and will allow for future growth and development.

UW-Eau Claire Chancellor Levin-Stankevich commented on this boundary modification saying this would bring neighborhood access to Interstate 94 and better signage for a front door for the campus.

            Upon the motion of Regent Pointer and the second of Regent Manydeeds, the Committee approved Resolution I.3.d.

Resolution I.3.d.

                  That, upon the recommendation of the UW-Eau Claire Chancellor and the President of the University of Wisconsin System, approval be granted for various campus boundary changes associated with a new master plan at the University of Wisconsin-Eau Claire.

I.3.e.    UW-Madison:  Approval of the Design Report and Authority to Construct the Carson Gulley Renovation Project

            This item requested approval of the Design Report and authority to construct the Carson Gulley Renovation project at an estimated cost of $10,049,000 ($5,000,000 Program Revenue Supported Borrowing and $5,049,000 Program Revenue-Cash).

This project will renovate Carson Gulley Commons, which is located at 1515 Tripp Circle on the UW-Madison campus, to better accommodate programmatic and food service needs.

            Work includes the replacement of all plumbing, mechanical and electrical systems in the existing 30,245 GSF building.  A 750-square-foot mechanical room will be added at the southwest corner of the building.  No other exterior space will be added.  Chilled water will be brought into the building from the nearby intersection of Babcock Drive and Observatory Drive.  All interior finishes will be upgraded and the exterior will be improved with new high-efficiency historic windows, to replicate the original window details.  The project will install new flat roofs and restore the existing clay tile roofing systems.

            Spaces adjacent to the building will be reconfigured to provide accessible entrances, more loading dock space, and more direct circulation to and around the building.  Area parking spaces will be reconfigured to allow for a van-accessible stall and additional moped and bicycle space.  An outdoor patio will be added on the west end of the building.  The project will incorporate sustainable design elements such as a high efficiency HVAC system, storm water control, indoor air quality management, and construction waste management. 

            All preliminary design work has been coordinated with the Wisconsin Historical Society since Carson Gulley is listed on the historic architecture building inventory.

            Upon the motion of Regent Pointer and the second of Regent Manydeeds, the Committee approved Resolution I.3.e.

Resolution I.3.e.

                  That, upon the recommendation of the UW-Madison Interim Chancellor and the President of the University of Wisconsin System, the Design Report be approved and authority be granted to construct the Carson Gulley Renovation project at an estimated cost of $10,049,000 ($5,000,000 Program Revenue Supported Borrowing and $5,049,000 Program Revenue-Cash).

I.3.f.    UW-Madison:  Authority to Demolish Buildings on the UW-Madison Campus Using Building Trust Funds

            This item requested authority to demolish five buildings on the UW-Madison campus at a total estimated cost of $830,900 Building Trust Funds.  This project will demolish and remove the following buildings on the UW-Madison campus:

                  704 University Avenue                 5,662 GSF

                  710-716 University Avenue          6,310 GSF

                  720-724 University Avenue          5,927 GSF

                  728 University Avenue                    286 GSF

                  730-736 University Avenue          6,560 GSF

            Work will include abatement of all hazardous materials in each building.  Wisconsin Asbestos/ Lead Management System (WALMS) surveys have been completed on each of these facilities.

            The land occupied by these former store fronts is the designated site for the UW-Madison Music Performance Facility, based on the 2005 Campus Master Plan.  Lead gifts have been received for the proposed 32,265 ASF/55,000 GSF three-story building and programming and conceptual design has been completed for the new facility.

            Once the buildings are removed, the land will be graded and seeded to provide useable open space until the design for the Music Performance Facility is completed and ready for construction.  When the building project is approved for construction, the building trust funds will be repaid by project funds.

            Associate Vice Chancellor Alan Fish spoke discussed how the demolition is the final step in creating a building site for the new music performance building.  Mr. Miller spoke about the timing and said that these buildings will be demolished starting in summer of 2012.

            Regent Bartell asked whether the Brother’s Bar building will continued to be occupied.  Mr. Miller replied that Brother’s Bar is on a month to month lease that will likely remain through the month of May 2012.

            Upon the motion of Regent Pointer and the second of Regent Manydeeds, the Committee approved Resolution I.3.f.

Resolution I.3.f.

                  That, upon the recommendation of the UW-Madison Interim Chancellor and the President of the University of Wisconsin System, authority be granted to demolish five buildings on the UW-Madison campus at a total estimated cost of $830,900 using Building Trust Funds.

I.3.g.    UW-Madison:  Approval of the Design Report and Authority to Construct the Memorial Union Theater Wing Renovation-Phase I Project

This item requested approval of the Design Report and authority to construct the Memorial Union Theater Wing Renovation-Phase I project for a total project cost of $52,000,000 ($40,500,000 Program Revenue Supported Borrowing and $11,500,000 Gift Funds).

Memorial Union Renovation, Phase I is the second project in a series of projects to improve and update both Wisconsin Union facilities.  The first project constructed a replacement facility for Union South.  The third, yet to be enumerated project, will renovate and restore the remaining portions of the Memorial Union (Memorial Union Renovation, Phase II).

This Phase I project will renovate 99,097 GSF in the west or Theater Wing of the University of Wisconsin Memorial Union, including the theater, theater back-of-house, Craftshop, Hoofers, and administrative areas.  It will also provide a new universally accessible entrance along Langdon Street.  Selected spaces (19,968 GSF) in the other two wings of the building, which include spaces adjacent to the west wing: the basement east-west service corridor and the Langdon Room, the Paul Bunyan Room, the Rosewood Room, the Hamel Family Browsing Library, and Der Stiftskeller will also be renovated.  The project will renovate the entire fifth floor of the existing Memorial Union into offices for the Wisconsin Union and Wisconsin Union Directorate.  The renovation of mechanical, electrical, and plumbing systems combined with accessibility upgrades to areas of the other two wings of the building make the renovation of these adjacent spaces cost effective. 

The project will construct two additions to the building.  A 2,127 GSF space will be created on the fifth floor in order to construct an accessible connection between the west wing and the central core where floors currently do not align, and a 2,500 GSF theater lounge will be planned for the north end of the current theater.

To keep the project within the approved budget, the three alternates, which are identified in anticipation of a potentially advantageous bidding climate in 2012, are: (1) an orchestra pit expansion, (2) upgrades to the Playcircle theater as a base bid with alternates to fit out space, and (3) the construction of the theater lounge.

This phase of the project will be designed and constructed utilizing sustainable design practices with a goal of becoming a LEED-certified project at a silver level minimum.

Associate Vice Chancellor Alan Fish and President of Wisconsin Union Directorate, Katie Fisher were present to discuss the project.  Fish showed design boards and described the changes to the lobby space outside the theater developed in consultation with students.  Fish also described the efficiency created doing the HVAC work throughout the whole building in this first phase instead of piecemeal through subsequent projects.

Fisher spoke about the student involvement in approving the project including over 20 open forums in the last year.

            Upon the motion of Regent Pointer and the second of Regent Manydeeds, the Committee approved Resolution I.3.g.

Resolution I.3.g.

                  That, upon the recommendation of the of the UW-Madison Interim Chancellor and the President of the University of Wisconsin System, the Design Report be approved and authority be granted to construct the Memorial Union Theater Wing Renovation-Phase I project for a total project cost of $52,000,000 ($40,500,000 Program Revenue Supported Borrowing and $11,500,000 Gift Funds).

I.3.h.   UW-Madison:  Approval of the Design Report of the Kohl Center South End Club and Audio/Video Relocation Project and Authority to Construct the Project

            This item requested approval of the Design Report of the Kohl Center South End Club and Audio/Video Relocation project and authority to construct the project at a total cost of $2,900,000 Gift Funds.

This project remodels 3,900 ASF/4,400 GSF in the south end of the Kohl Center main concourse into a new club area for patrons of Kohl Center events.  An area of 2600 ASF at the south end of the Kohl Center currently being used for audio/video functions and storage (rooms 1272, 1276, 1276A, 1282, 1312, and 1316), as well as additional space immediately in front of the current A/V areas, will be consolidated into a new club area.  Work includes demolition of the existing spaces and minor construction to create the club seating area, a buffet, and beverages space.  The existing audio area will remain and be remodeled to meet current needs.  Modifications to the electrical and plumbing services will be made to serve the buffet and beverages area.  New finishes, including carpet, wall finishes, lighting, doors and paint, will complete the project.

Since this project must be completed by the fall 2012 basketball and hockey seasons, the campus is requesting that this project be administratively combined with the LaBahn Arena project and that consideration be given to using the Construction Manager At Risk (CMAR) contract to complete construction of this space.

Regent Spector inquired about the ongoing the maintenance of a gift-funded project.  Mr. Miller stated that in the case of the Kohl Center, the revenue it generates pays for the operational costs and in that general operational costs are supported by the source of revenue funding the facility.

            Upon the motion of Regent Pointer and the second of Regent Manydeeds the Committee approved Resolution I.3.h.

Resolution I.3.h.

That, upon the recommendation of the UW-Madison Interim Chancellor and the President of the University of Wisconsin System, the the Design Report of the Kohl Center South End Club and Audio/Video Relocation project be approved and authority be granted to construct the project at a total cost of $2,900,000 Gift Funds.

I.3.i.     UW-Platteville:  Authority to Enter into a Land Use Agreement with the UW-Platteville Real Estate Foundation for the Purpose of Constructing a Residence Hall and Dining Facility

UW-Platteville provided information for the discussion of a proposal from the university and the UW-Platteville Real Estate Foundation to develop a private residence hall on the

UW-Platteville campus to house approximately 400 students and a dining facility.  This was was only an informational item.

I.3.j.    UW-River Falls:  Authority to Request the Release of Building Trust Funds to Continue Planning the Health and Human Performance/Recreation Building Project

            This item requested authority to request the release of $3,770,000 Building Trust Funds-Planning for the Health and Human Performance Building project, as needed by the project.

This project will construct a new 111,164 ASF/162,300 GSF facility to replace the existing Karges Physical Education Center and the Emogene Nelson Building to provide space for Health and Human Performance programs, as well as campus athletics and student recreation programs.  The facility will accommodate Health and Human Performance (HHP) programs, athletics, and student recreation as an addition to the existing Hunt/Knowles complex.  The building will include classrooms, a human performance laboratory, a large gymnasium, dance studio, auxiliary gym, offices, locker rooms, training rooms, and other support spaces. 

The project also remodels approximately 14,670 GSF of space in the existing Hunt/Knowles complex to tie into and support the new addition.  Because of the distance from the central heating plant, this project will not extend the existing campus steam system, but will include a dual-fueled boiler for heating.  The project will also construct a 720-stall parking lot adjacent to the new building to serve the parking needs of the new facility and to address the general deficiency of parking at the Hunt/Knowles complex.  This project will seek LEED certification.

Upon completion of the new HHP facility, the 67,150 GSF Karges Physical Education Center and the 20,484 GSF Emogene Nelson Building (now occupied by HHP) will be demolished.  Demolition of those buildings will eliminate operating costs and maintenance needs in those facilities.

Regent Higgins asked if the funds being approved now will cover the full design costs of the project.  Mr. Miller answered that this is the estimated amount needed to complete design to bid documents.

            Upon the motion of Regent Manydeeds and the second of Regent Pointer the Committee approved Resolution I.3.j.

Resolution I.3.j.

                  That, upon the recommendation of the UW-River Falls Chancellor and the President of the University of Wisconsin System, authority be granted to request the release of $3,770,000 Building Trust Funds-Planning for the Health and Human Performance Building project, as needed by the project.

I.3.k.   UW-Superior:  Authority to Enter into Land Lease Agreements and to Acquire Real Property for the Long-Term Operation of the Lake Superior National Estuarine Research Reserve

            This item requested authority to:  (a) enter into 30-year land lease agreements for properties located at 3 and 14 Marina Drive, Superior, Wisconsin, at an annual operating cost of $5,000, and (b) acquire two, single story buildings on the site, consisting of 3,388 square feet and 3,848 square feet, and a 110- by 15-foot dock at a total acquisition cost of $850,000.  

            This property acquisition is desired for long-term operation of the Lake Superior National Estuarine Research Reserve (LSNERR).  The LSNERR is a collaborative effort between NOAA, UW-Extension, the city of Superior, Douglas County, the Fond du Lac Band of Lake Superior Chippewa, the UW-Sea Grant Institute, the Wisconsin Coastal Management Program, the Wisconsin DNR, and UW-Superior.  The existing buildings will provide long-term space for visitor interaction, exhibits and interpretive displays, an educational classroom, storage space for canoes, kayaks, and other equipment, a small wet-lab, and office/meeting room space.  


Two independent appraisals conducted in July 2011resulted in values of $845,000 and $855,000 creating an average of $850,000.  The real property valuation was agreed to by the individual sellers in option to purchase documents that were executed in October 2011.

            The real property is located on land owned by the city of Superior.  The city desires to retain permanent ownership of the land and proposes a 30-year land lease agreement.  City officials, in consultation with an independent appraiser, determined the market lease rate for the combined parcels to be $9,360 per year.  The city of Superior has proposed a discounted rate of $5,000 annual lease payment for the life of the 30-year agreement, with no inflationary increase clauses.  The city is donating the difference between the market lease rate of $9,360 and the actual lease payment of $5,000 as a matching component of the federal acquisition grant.  

            Funding for the acquisition was obtained through a federal National Oceanic and Atmospheric Administration (NOAA) Estuarine Reserves acquisition grant.  Award notice has been received.  Funding for the land lease is included as part of the LSNERR’s annual operating budget, also funded with a NOAA operating grant.  Additional acquisition costs are estimated at $2,000 for associated environmental testing and closing costs.  There are no relocation costs. 

            Both properties were vacated and listed unsuccessfully for sale in 2010.  The University has been leasing both buildings and the dock facility at a monthly cost of $10,597 for the LSNERR operations since December 2010.  Purchasing these facilities will result in annual rental cost savings of $127,161.  The acquisition of these facilities will also result in the reuse and renewal of existing facilities.

            Upon the motion of Regent Pointer and the second of Regent Manydeeds the Committee approved Resolution I.3.k.

Resolution I.3.k.

That, upon the recommendation of the UW-Superior Chancellor and the President of the University of Wisconsin System, authority be granted to (a) enter into 30-year land lease agreements for properties located at 3 and 14 Marina Drive, Superior, Wisconsin, at an annual operating cost of $5,000, and (b) acquire two, single story buildings on the site, consisting of 3,388 square feet and 3,848 square feet, and a 110- by 15-foot dock at a total acquisition cost of $850,000.

I.3.l.     UW System:  Authority to Construct All Agency Maintenance and Repair Projects

            This item requested authority to construct various maintenance and repair projects at an estimated total cost of $10,554,800 ($4,663,200 General Fund Supported Borrowing; $1,717,300 Program Revenue Supported Borrowing; $3,762,300 Program Revenue Cash; and $412,000 Gifts and Grants). 

Facilities Maintenance and Repair Requests

LAX - Athletic Facility Scoreboard Replacements ($918,000):  This project replaces various interior and exterior athletic facility scoreboards across campus to resolve maintenance issues and provide equipment with the features and appearance expected for intercollegiate athletics venues.  Scoreboards located at the Veterans Memorial Sports Complex (Harring Stadium, women’s soccer field), men’s baseball field, women’s softball field, and the Mitchell Hall natatorium will be replaced with new LED display boards.  Project work includes removal and disposal of all existing scoreboards, procurement and installation of new scoreboards, including associated structural support, electrical power, audio, and telecommunication services.  Sponsor panels and campus branding will be included in the scoreboard installations.

MSN - Computer Sciences and Statistics and Wisconsin Alumni Research Foundation Roof Replacement ($552,300):  This project replaces roof coverings and completes all other associated ancillary work to maintain the building envelope integrity and prevent damage to two buildings and their contents.  Project work includes removing ~32,080 SF of Built-Up Roofing (BUR) and deep asphaltic fill down to the concrete deck and installing a new 60-mil Ethylene Propylene Diene Monomer (EPDM) membrane over new insulation to achieve a minimum average R-24 value.  Roofing work must be coordinated around electrical conduits that run across the roofing surface, mechanical equipment curbs, and other roof penetrations.  The lightning protection system will be modified as necessary.

PLT - Williams Fieldhouse Pool Equipment Replacement ($687,000):  This project completely replaces the swimming pool equipment and reconfigures and replaces the main campus low pressure steam supply into Williams Fieldhouse.  Both the swimming pool equipment and main steam service to the building are anticipated to fail prior to the pending construction of the Williams Fieldhouse Phase 2 project (10C1J), which will include a new campus natatorium.  Project work includes replacing the 150,000-gallon swimming pool plumbing and diatomaceous earth filtration systems, including pumps, motors, piping, and valves located in Mechanical Room 01.  The main low pressure steam service will also be reconfigured and replaced to accommodate the new pool equipment configuration and layout.

Programmatic Remodeling and Renovation

MSN - Chamberlin Hall Laser Laboratory Remodeling ($412,000):  This project constructs selective renovations and mechanical and electrical upgrades in laboratories 5323 and 5335 to correct and stabilize temperature and humidity levels required to accommodate laser experiments.  New fan coil units will be installed to provide dedicated air supply to both laboratories through laminar flow perforated ductwork.  The fan coil units will include cooling coils and heating coils and will be served by central campus utilities.  Each fan coil unit will have a cooling capacity of between 5 and 8 tons.  The supply ductwork will be removed and the VAV boxes reused for code-required fresh air and to provide backup cooling abilities.  The new fan coil units will be installed in the chase adjacent to the laboratories and the electrical and mechanical controls upgraded to support the new system.

PKS - Sports & Activity Center Student Fitness Center Remodeling ($1,500,000):  This project converts a weight room and two racquetball courts into a new fitness center serving the entire campus community and general public members of the Sports and Activity Center, enabling the advancement of campus initiatives in student wellness, recruitment, and retention.  The northeast corner of the Sports & Activity Center was originally designed to house five 800 ASF, two-story racquetball courts, only two of which were constructed.  The remaining three bays have housed various uses including combatives training and a weight room.  This project will convert two of the two-story bays into four single-story spaces and connect one of the bays to the remaining three bays by removing a partition wall.

Project work includes remodeling ~7,500 GSF to create a new 4,170 ASF fitness center (including a new 800 ASF mezzanine area), an 800 ASF dance studio, and an 800 ASF sports medicine treatment area. Modern exercise equipment will be installed in the fitness center and mezzanine areas.  The north facade will be modified to accommodate new exterior window installations on both the first and second floors.  The new exterior windows and exterior masonry openings will be sized and selected to match the current facility and campus aesthetics.  The first floor corridor adjacent to the project area will be refinished and furnished to create new seating and study areas.

The mechanical system (ASU-4) serving the project area will be replaced with a new variable air volume (VAV) system to provide both heating and cooling capabilities.  The ductless split systems for standalone cooling will be relocated for use when the central chilled water system is not in operation.  Electrical power and telecommunications will be extended and distributed throughout the project area.  Lighting and controls will be replaced or augmented as necessary.

Utilities Repair and Renovation Requests

EAU - Haas Fine Arts Parking Lot and Second Avenue Repaving ($586,000):  This project repaves the Haas Fine Arts parking lot and the adjacent Second Avenue access drive and pedestrian walkways. It also reconfigures the parking lot to increase its capacity.  This project creates a parking lot with a capacity for 375 automobiles and 35 motorcycles.  Project work includes milling 3,560 SY of asphalt; replacing 1,150 LF curb and gutter; installing 12,250 SY of new 3-inch asphalt; and replacing 6,990 SF of pedestrian walkways, motorcycle, and bicycle parking pavements.  Eleven light standards will be replaced or newly installed to match the new lot configuration.  The storm sewer system will be replaced and augmented to improve storm water runoff quality prior to entering the municipal storm sewer system. All landscaping and turf disturbed by project work will be restored to its original condition.

MSN - Lake Mendota Shoreline Restoration ($4,694,000):  This project rehabilitates ~800 LF of failing Lake Mendota shoreline adjacent to the lakeshore path between North Lake Street and North Park Street.  The limestone blocks from the shoreline alignment will be removed and reinstalled.  The breakwater will be removed and a new shoreline alignment section created to infill the small bay north of the Red Gym and to restore the natural shoreline.  A portion of the sidewalk along the entire length of shoreline construction will also be removed and replaced.  Partial storm sewer removal and replacement will also be required, as will electrical service for any proposed lighting.  Work on the east, near the north end of the North Lake Street public right-of-way will need to be coordinated with the city of Madison.  A section of the shoreline will be developed to accept a future public transient boat dockage pier as part of the future Alumni Park development.  A section to the west will also be reinforced to accept the seasonal swimming pier.

STP - Steam and Condensate Laterals Replacement ($1,205,500 increase for a total project cost of $3,774,100):  This request increases the project budget and scope to address unforeseen conditions encountered during construction.  This increase is needed to complete the originally approved project scope and intent.  The condition of the condensate system is significantly worse than originally anticipated or estimated, which requires extensive replacements of interior building equipment and controls to provide a reliable and fully functional system.  The expanded interior building work also requires additional asbestos materials abatement, which was not anticipated or included in the original project budget estimates.

         Upon the motion of Regent Pointer and the second of Regent Manydeeds the Committee approved Resolution I.3.l.

Resolution I.3.l.

That, upon the recommendation of the President of the University of Wisconsin System, authority be granted to construct various maintenance and repair projects at an estimated total cost of $10,554,800 ($4,663,200 General Fund Supported Borrowing; $1,717,300 Program Revenue Supported Borrowing; $3,762,300 Program Revenue Cash; and $412,000 Gifts and Grants).

I.3.m.  UW System:  Approval of the Criteria for Ranking General Fund Major Projects

            This item requested authorization of the use of criteria as defined in

APPENDIX A

The University of Wisconsin System Administration Major Capital Projects Evaluation Criteria for evaluating 2011-13major capital projects that are funded by General Fund Supported Borrowing for enumerated planning or construction.  The criteria reflect current systemwide initiatives, priorities, and goals of the Board of Regents and the intended use of these criteria is to create a priority list that addresses the greatest needs, highest academic priorities, and most cost-effective solutions to established facility deficiencies.

            Wisconsin Statutes require that projects constructing new space and exceeding $760,000 be passed by the full Legislature, regardless of the source of funds. 

The need for academic facility improvements at UW institutions far exceeds the amount of available state support each biennium.  Therefore, the UW System and the Board of Regents must prioritize the capital projects requested by UW System institutions.  Only projects that require enumeration with GFSB are scored and ranked through this prioritization process.  Program revenue projects are funded by programs that generate sufficient revenue to support the project.  Therefore, program revenue projects that meet long-range plan guidelines are submitted for enumeration.  Other maintenance or remodeling projects may be constructed through the statewide all agency fund.  Such projects are also screened and prioritized before submission to the Division of State Facilities and the State Building Commission.

            Each biennium, the Board of Regents approves the criteria to be used by System Administration staff in ranking proposed major projects funded by GFSB that require enumeration in the capital budget.  The use of approved criteria in preparing capital budget submissions was established in 1999-2001, and the criteria have been updated biennially to reflect current systemwide initiatives, priorities, and goals of the Board of Regents.  The intended use of these criteria is to create a priority list that addresses the greatest needs, highest academic priorities, and most cost-effective solutions to established facility deficiencies.

            The proposed criteria for ranking major capital projects emphasize extending the useful life of existing facilities and functionality.  They also support goals of improving the quality of education by providing effective teaching and learning environments with appropriate technology.  Strong consideration is given to projects offering operating efficiencies.  Significant evaluation factors include a strong emphasis on facility reuse, innovation, and the impact on infrastructure and maintenance.  Preference is given to projects that improve space utilization, reduce maintenance costs, promote facility reuse, and improve program functionality.

            The institutional priority of each project as established by the respective Chancellor is the primary differentiating component of the ranking process.  All general fund projects requiring enumeration must be supported by a completed Physical Development Plan.

            Upon the motion of Regent Pointer and the second of Regent Manydeeds the Committee approved Resolution I.3.m.

Resolution I.3.m.

That, upon the recommendation of the President of the University of Wisconsin System, the University of Wisconsin System Administration Major Capital Projects Evaluation Criteria be adopted as the basis for prioritizing major capital projects funded by General Fund Supported Borrowing (GFSB) for inclusion in UW System capital budget requests.

I.3.n.   Report of the Associate Vice President

Associate Vice President David Miller reported that the Building Commission approved about $129M for projects at its October meeting.  The funding for those projects is approximately $92M General Fund Supported Borrowing, $19M Program Revenue and $18M Gift/Grant funds.

            Upon the motion of Regent Pointer and the second of Regent Manydeeds, the Capital Planning and Budget Committee meeting was adjourned at 4:53p.m.