Board of Regents

Capital Planning and Budget Committee - December 2008

 

 

Minutes

Capital Planning and Budget Committee

Thursday, December 4, 2008

Committee Chair Regent Bartell convened the meeting of the Capital Planning and Budget Committee at 1:15 p.m. in room 326 of the Cartwright Center on the UW-La Crosse campus.  Committee members present were Regents Bartell, Vasquez (by phone), and Opgenorth.    Regents Drew and Walsh were absent.

I.3.a.    Approval of the Minutes of the October 2, 2008 Meeting of the Capital Planning and Budget Committee

Upon the motion of Regent Vasquez and the second of Regent Opgenorth, the minutes of the October 2, 2008 meeting of the Capital Planning and Budget Committee were approved as presented.

I.3.b.   UW-La Crosse:  Master Plan Update 

Presenters included Bob Hetzel, Vice Chancellor for Administration and Finance, Nick Nicklaus, Director Residence Life, and Matt Lewis, Executive Director of Facilities Planning and Management.

UW-La Crosse staff provided the committee with an update of the campus master plan. The discussion consisted of a brief look at the progress of their most recent capital projects including the stadium and fields project, the new academic building, and the proposed new residence hall.

Regent Bartell asked if the campus was losing residence hall beds to make room for the new academic building.  Matt Lewis answered they are losing beds, however there will be beds added in another quadrant of campus to make up for lost beds in the buildings to be demolished.

Regent Bartell then asked what percentage of students live on campus for the demand of a new residence hall to be needed.  Nick Nicklaus responded that 35% of students live on campus and students living on campus have a higher grade point average than those students who live off campus.

I.3.c.    UW-Madison:  Approval of the Design Report and Authority to Construct the TomoTherapy Addition Project for the School of Veterinary Medicine

This item requested approval of the design report and authority to construct the TomoTherapy Addition project for the School of Veterinary Medicine at an estimated total project cost of $2,546,000 Gift Funds.

This project will construct a 3,465 ASF/6,125 GSF addition to the School of Veterinary Medicine to house a veterinary TomoTherapy unit.  The addition will be located on the northeast side of the current School of Veterinary Medicine Building.  The facility will include space for the TomoTherapy unit, support spaces to manage the operation of the unit and prepare animals for procedures, a physical therapy room, and mechanical space.

TomoTherapy is a unique combination of radiation treatment and a helical CT scanner that offers superior tumor control with much less toxicity.  This project will allow Wisconsin to become the first veterinary medical school to offer this brand new technology.  

UW-Madison Assoc. Vice Chancellor, Alan Fish was present to answer any questions regarding this project.  Regent Bartell asked what the source of funding was for this project.  Fish answered that it is 100% gift funded by people that have benefitted from Tomotherapy.

Upon the motion of Regent Vasquez and the second of Regent Opgenorth, the Committee unanimously approved Resolution I.3.c.

Resolution I.3.c.

That, upon the recommendation of the of the UW-Madison Chancellor and the President of the University of Wisconsin System, the Design Report be approved and authority be granted to construct the TomoTherapy Addition project for the School of Veterinary Medicine at an estimated total project cost of $2,546,000 Gift Funds.

I.3.d.   UW-Madison:  Authority to Demolish the Union South Building and Hi Ray Hall for Purposes of Site Development

This item requested authority to demolish the Union South building (227 North Randall Avenue) and the Hi Ray Hall building (1308 West Dayton Street) on the UW-Madison campus at a total estimated cost of $2,325,000 Program Revenue Supported Borrowing.

This project will demolish the existing 66,800 ASF/113,000 GSF Union South and the 5,310 ASF/7,640 GSF Hi Ray Hall.  Demolition work will include the abatement of all hazardous materials in both buildings.  A new 187,054 ASF/279,134 GSF facility will be constructed on an enlarged site comprised of this cleared land and additional adjacent land,  

The new building will accommodate food service, recreational activities, retail services, meeting and conference spaces, and 60 guest/hotel rooms.  In addition, the project will include a 178-stall parking ramp under the new building.  

This project constructing the new facility has an unusually tight schedule with completion scheduled by March 2011 to accommodate the hosting of the prestigious National Science Olympiad by the College of Engineering in the new facility during May of 2011.

Associate Vice President David Miller explained to the Committee that this project pulls the demolition out of the new building request to move this project along in a timely manner.

Alan Fish stated that having the demolition set aside from the new building request could give this project a three month head start on the rebuilding process.

Regent Bartell asked when the construction would start, to which Fish answered, in February 2009.

Upon the motion of Regent Opgenorth and the second of Regent Vasquez, the Committee unanimously approved Resolution I.3.d.

Resolution I.3.d.

That, upon the recommendation of the of the UW-Madison Chancellor and the President of the University of Wisconsin System, authority be granted to demolish the Union South building and the Hi Ray Hall building on the UW-Madison campus at a total estimated cost of $2,325,000 Program Revenue Supported Borrowing.

I.3.e.    UW-Oshkosh:  Approval of the Design Report and Authority to Adjust the Budget and Construct the Academic Building Project

This item requested approval of the Design Report of the New Academic Building Project and authority to: (a) increase the budget by $214,000 Program Revenue Borrowing (Utilities Fund) and $25,000 Building Trust Funds, and (b) construct the project at a total cost of $48,239,000 ($40,000,000 General Fund Supported Borrowing, $214,000 Program Revenue Borrowing, $25,000 Building Trust Funds and $8,000,000 Gift Funds).

The project will demolish the 34,781 ASF/40,278 GSF existing facilities management building and construct a new 116,020 ASF/185,632 GSF academic building located on that same site. 

Thirty-eight percent of the new academic building will be occupied by 29 general assignment classrooms equipped with modern educational technology.  This building will provide approximately 44,500 ASF of general access classroom space, 20,300 ASF of instruction/open labs, 1,600 ASF of research labs, 10,100 ASF of instructional support and student study space, 39,500 ASF to accommodate the office and resource functions of the College of Business, and ten academic departments from the College of Letters and Science which will relocate to the new building. 

The new building will be connected to the campus telecommunications fiber optic backbone, voice and data lines, the fire alarm reporting system, and the steam, chilled water, and electrical distribution systems, all of which have adequate capacity for this new building.

The design of the new building is heavily influenced by the principles of sustainability.  The building shape, facades, and orientation were designed to allow natural daylight to enter the space which reduces the need for artificial illumination.  The campus will seek a LEED™ rating for this building and it is anticipated that the building will be able to obtain a LEED™ Gold rating.  The campus also plans to use the renewable energy sources as an educational tool.

Chancellor Wells, Vice Chancellor Tom Sonnleitner and Foundation President Art Rathjen were present to answer any questions from the Board. 

Regent Bartell asked what the differences are for this new building compared to other buildings recently built.  Sonnleitner answered that energy efficiency is paramount for this building.  The alignment of the building will bring light into the building naturally and there will be a green roof on this building. 

Upon the motion of Regent Vasquez and the second of Regent Opgenorth, the Committee unanimously approved Resolution I.3.e.

Resolution I.3.e.

That, upon the recommendation of the UW-Oshkosh Chancellor and the President of the University of Wisconsin System, the Design Report of the New Academic Building Project be approved and authority be granted to: (a) increase the budget by $214,000 Program Revenue Borrowing (Utilities Fund) and $25,000 Building Trust Funds, and (b) construct the project at a total cost of $48,239,000 ($40,000,000 General Fund Supported Borrowing, $214,000 Program Revenue Borrowing, $25,000 Building Trust Funds and $8,000,000 Gift Funds).

I.3.f.    UW-Platteville:  Approval of the Design Report and Authority to Construct the Williams Fieldhouse Addition - Phase I Project

This item requested approval of the Design Report and authority to: (a) increase the project scope and budget by $1,639,000 existing Program Revenue Supported Borrowing, (b) seek a waiver of Wisconsin Statutes s.16.855(14) under the provisions of s. 13.48 (19) to accept a single prime contractor bid for the project, and (c) construct the Williams Fieldhouse Addition Phase I project at a total project cost of $5,366,000 Program Revenue Supported Borrowing.

This project will construct a two story, 19,200/GSF addition and remodel 7,360/GSF of existing space.  The new addition will have a multipurpose exercise classroom and a cardio workout machine area on the upper level along with restrooms and mechanical space.  Areas for the heavier free weights and weight machines, as well as the outdoor recreation sports services office and storage areas, will be located on the ground level.  The addition will be connected on both levels to the existing Williams Field House.  

The new addition will allow for a transparent north façade that will provide natural daylighting for most program spaces and offer views of a rain garden.  Rain falling from the roof will be routed to the rain garden to delay and reduce the impact of stormwater on the university’s storm drain system. 

In November 2006, the Segregated University Fee Allocation Commission (SUFAC) approved a $44 ($22 per semester) fee in support of the entire Phase I project.  Also, due to enrollment growth, the segregated fees collected for the Pioneer Student Center yielded more revenue than anticipated.  On October 2, 2008, SUFAC voted to lower the segregated fee for the Pioneer Student Center by $17 and reallocate that amount to the Williams Fieldhouse Addition Phase I project.

Chancellor Markee and Assistant Chancellor Rob Cramer from UW Platteville and Maura Donnelly, UW System Senior Architect were present to answer any questions.

Miller stated that this request includes an increase to the project budget which is a segregated fee funded project.  Cramer said that Phase II was requested for enumeration in 09-11 and will be funded by additional segregated fees.

Regent Bartell asked how much of an additional increase in segregated fees would occur and when it would be implemented happen.  Cramer answered that Phase II is a $70.00 increase that will start in 2010.

Upon the motion of Regent Vasquez and the second of Regent Opgenorth, the Committee unanimously approved Resolution I.3.f.

Resolution I.3.f.

That, upon the recommendation of the UW-Platteville Chancellor and the President of the University of Wisconsin System, the Design Report be approved and authority be granted to:  (a) increase the project scope and budget by $1,639,000 existing Program Revenue Supported Borrowing, (b) seek a waiver of Wisconsin Statutes s.16.855(14) under the provisions of s. 13.48 (19) to accept a single prime contractor bid for the project, and (c) construct the Williams Fieldhouse Addition Phase I project at a total project cost of $5,366,000 Program Revenue Supported Borrowing.

I.3.g.    UW-Stevens Point:  Authority to Accept a Gift of Land to Benefit the Treehaven Field Station

This item requested authority to accept a gift from the UW-Stevens Point Foundation of approximately 21 acres of land which is valued at $31,650 and located at the Treehaven Field Station near Tomahawk, Wisconsin.

This gift of land will expand the boundaries of university-owned acreage to approximately 40 acres (a quarter-quarter section) at the Treehaven Natural Resource and Education Center near Tomahawk, Wisconsin, in Lincoln County.  The consolidated 40-acre parcel will be approximately 1,350 feet by 1,310 feet.

The current 18.9 acres of university owned land at Treehaven were transferred by the UW‑Stevens Point Foundation in two stages:  6.9 acres were transferred in 1984 and 12 acres were transferred in 2003.  The UW-Stevens Point Foundation originally received the land in 1979 as part of a gift of 960 acres to create Treehaven.

Upon the motion of Regent Vasquez and the second of Regent Opgenorth, the Committee unanimously approved Resolution I.3.g.

Resolution I.3.g.

That, upon the recommendation of the UW-Stevens Point Chancellor and the President of the University of Wisconsin System, authority be granted to accept a gift from the UW-Stevens Point Foundation of approximately 21 acres of land which is valued at $31,650 and located at the Treehaven Field Station near Tomahawk, Wisconsin.

I.3.h.   UW-Whitewater:  Approval of the Design Report and Authority to Construct the Drumlin Hall Dining Hall Renovation Project

This item requested approval of the Design Report of the Drumlin Hall Dining Hall Renovation project and authority to: (a) increase the budget by $109,000 Program Revenue-Cash, and (b) construct the project for a total cost of $1,384,000 ($1,275,000 Program Revenue Supported Borrowing and $109,000 Existing Program Revenue-Cash).

This project will construct a 2,525/GSF addition and a new entry with a staircase, an elevator, and a gathering space to the south side of Drumlin Hall.  It will renovate 1,411/GSF of space on both the first and second floors.  The existing first floor restroom facilities will be replaced with two unisex rest rooms.  The second floor restrooms will be renovated to provide accessibility.  Access to the second floor from the new addition will involve a minor alteration to the existing convenience store and the food service operations area.

Drumlin Hall Dining Hall (33,407/GSF) was originally intended to serve the student dining needs of the west residence hall complex but is now expected to serve the campus at large.  The new southeast restructuring with a stairway and an elevator will provide a more welcoming entrance to the building versus having patrons enter through a maze of concrete corridors.  This design will allow all customers, including disabled patrons, a more efficient and appealing entrance to the campus that includes better access to service functions located on the first floor and in the second floor food court. 

Miller added that Drumlin Dining Hall was built in 1965 and serves six residence halls on the west side of campus. 

Upon the motion of Regent Opgenorth and the second of Regent Vasquez, the Committee unanimously approved Resolution I.3.h.

Resolution I.3.h.

That, upon the recommendation of the UW-Whitewater Chancellor and the President of the University of Wisconsin System, the Design Report of the Drumlin Hall Dining Hall Renovation project be approved and authority be granted to: (a) increase the budget by $109,000 Program Revenue-Cash, and (b) construct the project for a total cost of $1,384,000 ($1,275,000 Program Revenue Supported Borrowing and $109,000 Existing Program Revenue-Cash).

I.3.i.     UW System:  Authority to Seek Enumeration of Additional 2009-11 Capital Budget Projects – (1) UW-Milwaukee Master Plan Initiative, (2) UW-River Falls Hagestad Hall Renovation Project (including waiver of Regent Policy 19-8 to fund the project), and (3) UW-Stout University Centers Renovation and Infrastructure Project

This item requested approval to modify the 2009-11 Capital Budget recommendation previously approved by the Board of Regents in August 2008, and submitted to the Department of Administration in September 2008, with the following three requests for enumeration.

UW-Milwaukee:  Phase I Master Plan Initiative      2009-2015

$66,800,000  New GFSB
56,600,000  Existing GFSB
55,600,000  Existing PRSB
1,000,000  Building Trust Funds
60,000,000  Gift Funds 

$240,000,000  Total

Biennium

GFSB

PRSB

Gift/Grant

BTF

Total

2009-11

$43.4

$27.8

$10.0

$.5

$81.7

2011-13

$50.0

$27.8

$20.0

$.5

$98.3

2013-15

$30.0

$30.0

$60.0

Totals

$123.4

$55.6

$60.0

$1.0

$240.0

                        (in Millions)

This item requests a multi-biennia fund for development of projects at UW-Milwaukee.  The total amount of state funding requested is approximately the same amount as proposed in the UW-Milwaukee six-year plan, however, this initiative provides flexibility in determining the specific projects to be funded, the mix of fund sources, and the construction sequence.  The request is modeled after the 2001 UW-Madison BioStar Initiative that enumerated state funds with matching gift funds over multiple biennia for the development of specific academic and research facilities.

The projects eligible for the Phase I investment strategy would be:

a.   Columbia-St. Mary’s Hospital Acquisition and Renovation
The hospital is building a new replacement facility and will vacate its facilities adjacent to the UW-Milwaukee campus in 2010.  The purchase and remodeling of the former Columbia Hospital would add seven major facilities and 10.9 contiguous acres to the UW-Milwaukee campus.

b.   Freshwater Science/Great Lakes Research Facility Renovation and Addition; and Replacement of the Research Vessel “Neeskay”:  The recently created School of Freshwater Science has significant space needs and this priority project will address its initial needs. 

c.   Integrated Research Building – Phase I:  This project will fully plan for the construction of a multi-phase major integrated research facility on the main campus. The initial phase would include approximately 40,000 ASF/ 60,000 GSF of new construction, and provide classrooms, dry and wet instructional labs, research labs, and office and support space.

d.   Development of Non-contiguous Land Acquisitions and Expansions

The campus is evaluating several land acquisition options in the near term to improve

and expand academic and research programs in high demand fields of study.

UW-River Falls:  Hagested Hall Renovation Project            

$3,125,000  PRSB

875,000  PR–Cash

18,060 GSF Renovated Space

$4,000,000  Total

This project remodels approximately 13,435ASF/18,060 GSF in Hagestad Hall which previously served as the campus student center before a new university center was completed and occupied in January 2007.  Remodeling will occur on three floors creating a central, one-stop enrollment services center.  Departments served by the remodeled space will include:  admissions, financial assistance, registrar, bursar, and graduate admissions.  Significant interior demolition will occur.  New work will include construction of a variety of new spaces to meet program needs; replacement of required mechanical, electrical, and plumbing equipment and finishes; remodeling of the stairs; and the installation of new technology. 

Fee Impact
This request includes a waiver of Regent Policy 19-8 to allow for the use of student-approved segregated fees to fund the $4 million remodeling project.  The regent policy specifies that facilities that house student administrative services should be funded by state general funds. 

In this situation, the university constructed a new student union that left the former student union (now Hagestad Hall) vacant.  UW-River Falls has consistently requested state funding for the renovation of Hagestad Hall however, due to funding constraints and higher priorities at that campus and throughout the UW System, it would be years before state funding would be available for that renovation.  Because the campus requires new space for student administrative services, it is requesting the use of segregated fees to support the project.  The UW-River Falls Facilities and Fees Board and the Student Senate approved the segregated fee increase for the Hagestad Hall remodeling project.  The fee impact is $43 per year, per FTE student.

UW-Stout:  Memorial Student Center Renovation     $18,000,000  PRSB  

30,150 ASF Renovated Space                                         

The MSC was constructed in 1985 and contains 59,193 ASF/100,786 GSF on three floors.  The center has not had any major updating since its original construction. This project will remodel approximately 30,150 ASF of the space in the existing Memorial Student Center (MSC).  The work will include remodeling and relocation of food service venues; student organization, student newspaper, and student government spaces; the bookstore; the service center; and meeting rooms.  Lounge space will be increased and the building core will be remodeled to provide better wayfinding and additional natural light.  Finishes will be updated throughout the building, and the main entrance to the building will be improved to make it more welcoming and visible.  The work will also include replacing exterior windows, renovating and updating the building’s plumbing, mechanical, electrical, and telecommunications infrastructure and life safety systems. 

Fee Impact

On October 28, 2008 the Thirty-Ninth Congress of the University Student Senate of the Stout Student Association approved support of an eighteen million dollar renovation project for the Memorial Student Center through a segregated fee increase.  The segregated fee increase is based on anticipated enrollment projections and twenty-year bonds.  The total fee increase is $171.88 and will be phased in over three years in the following schedule: 2009‑0 $47.22; 2010‑11 $56.66; and 2011-12 $68.00.

Miller stated that for UW-Milwaukee, this basically advance enumerates funds over three biennia to be used for projects as the need arises.  He also said this is not significantly altering the UW System Six Year Plan funding, only giving flexibility to funding already enumerated or planned for this campus.  Miller said this model has worked successfully for other programs such as Wistar and Biostar.  Chancellor Santiago was present and added that this approach provides the flexibility UW Milwaukee needs to continue with the master plan, without locking up funding in a particular project.

For UW-River Falls, Miller said that the current Regent Policy 19.8 needs to be waived so that this building can be repurposed as a student services center as this building was abandoned when the new student union was built. 

Regent Bartell asked why students supported the use of segregated fees for this building?  Miller answered that campus staff stated that the students saw the benefit to themselves to use segregated fees to move student services into one building for their convenience. 

Regent Opgenorth expressed concern over students paying for administrative buildings.  This may not be understood by all students, just those who voted.  It may be a rare occurrence now, but this may pave way for students funding more buildings in the future.  Miller responded that this unique situation should not be considered a president for other projects.

Interim Chancellor Connie Foster added that this discussion was with the students especially over the last few weeks.  She said that this is $43.00 per student per year and the vote was 15 for 2 against and 2 abstentions.

Regent Bartell asked if this policy has been waived previously.  Miller responded that in 1999 the Board voted to allow segregated fees to be used at UW-Madison for student health services now located in University Square.

For UW-Stout, Assistant Chancellor Tim Lyons was present and spoke of how there will be more student meeting space with this new renovated space and that staircases will be inside the building for better access.  There will also be more natural light with the renovations. 

Regent Bartell asked when the students are presented with a project like this to approve an increase in segregated fees do the students ask questions about the project or the increase in fees?  Lyons stated the students do ask many questions and raise thoughtful points, but the students do want to have easy access to places like the student services center. 

Upon the motion of Regent Vasquez and the second of Regent Opgenorth, the Committee unanimously approved Resolution I.3.i.

Resolution I.3.i.

That, upon the recommendation of the President of the University of Wisconsin System, the 2009-11 Capital Budget Revisions and Additions request be submitted to the Department of Administration and the State Building Commission.

1.   UW-Milwaukee:  Master Plan Initiative

$240,000,000, ($123,400,000 General Fund Supported Borrowing*, $55,600,000 Existing Program Revenue Supported Borrowing, $1,000,000 Building Trust Funds, and $60,000,000 Gift Funds),

*Inclusive of $20M request with BOR-approved 2009-11Capital Budget Request

2.   UW-River Falls:  Hagested Hall Renovation Project

$4,000,000 ($3,125,000 Program Revenue Supported Borrowing and $875,000 Program Revenue-Cash)

UW-Stout:  Memorial Student Center Renovation Project

$18,000,000 Program Revenue Supported Borrowing

I.3.j.    UW System:  Authority to Construct All Agency Maintenance and Repair Projects

This item requested authority to construct various maintenance and repair projects at an estimated total cost of $10,564,100 ($5,380,400 General Fund Supported Borrowing, $191,800 Program Revenue Supported Borrowing, $861,500 Gifts and Grants, $639,000 Agency Cash, $2,791,400 Program Revenue-Cash, and $700,000 Other Funding Sources Cash).

Facilities Maintenance and Repair Requests

These projects repair and/or replace approximately 55,800 SF of roofing on five buildings at UW-La Crosse to maintain the integrity of the buildings and prevent damage to the buildings and their contents.

LAX - Angell Hall/Coate Hall/Drake Hall Roof Replacement ($589,000): This project replaces 37,580 of ballasted membrane roofing and 1,630 SF of metal canopy roofing on Angell Hall, Coate Hall, and Drake Hall.

LAX - Laux Hall/Sanford Hall Roof Replacement ($214,000): This project replaces 16,590 of ballasted membrane roofing on Laux Hall and Sanford Hall.

Work for the two projects above includes the replacement of the roofing ballast, the roofing membrane, all flashing, metal work, and parapet caps, as necessary, to provide a complete new roof system.

Health, Safety, and Environmental Protection

MSN - Storm Water Pond No. 4 Repairs ($904,000 increase for a total project cost of $1,431,000):  This request increases the project budget to match recent bid results.  The project budget increase is needed to complete the originally approved project scope and intent and to avoid having fines imposed by the Department of Natural Resources.  Trucking, utility modification, and site preparation costs are significantly higher than estimated in the original approval.

Programmatic Remodeling and Renovation

EAU - Phillips Hall Materials Science Center Laboratory Remodeling ($639,000):  This project remodels 3,160 SF on the first floor to complete a new Materials Science Center research laboratory suite.  The laboratory suite will include a research laboratory, a computer laboratory, a software engineering laboratory, an optics laboratory, a metal shop workroom, a conference/seminar room, a program center, and faculty offices.  Existing space will be reallocated and renovated to create contiguous areas and appropriate adjacencies among the program functions.

This project resolves space demands for the new interdisciplinary materials science program, which was authorized in the 2007-09 biennial budget through the Nanotechnology/Science, Technology, Engineering, and Math (NanoSTEM) initiative.  The NanoSTEM program is a regional initiative, with cooperation among UW-Eau Claire, UW‑Stout, and the Chippewa Valley Technical College. 

GBY - Housing Maintenance Facility Addition ($315,000):  This project constructs a 1,600 GSF vehicle maintenance shop and storage addition and makes road circulation improvements and extensions as necessary to accommodate the new addition.  The addition will be constructed on the east end of the building. 

LAX - Roger Harring Stadium Veterans Hall of Honor and Stadium Graphics ($500,000 increase for a total project cost of $16,308,921):  This project constructs a Veterans Hall of Honor and installs graphics on the exterior of the stadium structure.  Project work includes the design and construction of interior finishes, lighting, displays, and technology to provide a comprehensive tribute to the armed forces veterans within the Veterans Hall of Honor. 

Utilities Repair and Renovation Requests

GBY - Campus Switchgear Replacement ($1,324,300):  This project replaces the campus primary electrical service switchgear, capacitor bank, and a portion of the distribution network.  This project improves the electrical distribution system reliability, provides a safe enclosed area to operate the circuit breaker switchgear, and provides additional circuit breakers in new cubicals to feed a new capacitor bank and support future campus loads. 

MIL - Parking Lot 18 Reconstruction ($623,400): This project reconfigures and reconstructs the parking lot, installs a new revenue control system, and incorporates recommended sustainable storm water management techniques.  Parking Lot 18 will be re-designed from a 53-stall parking lot into a 52-stall parking lot with 2,000 SF of new green space and will eliminate a vehicular dead end. 

MIL - 08K1R - Utility Tunnel Maintenance & Repair  ($3,000,000):  This project corrects various deficiencies and maintenance problems associated with the central chilled water and steam distribution systems throughout the underground and navigable utility tunnel. Materials and repair processes will be selected to upgrade the useful life expectancy of the underground utility tunnel and central utility distribution system. 

MSN - Campus Snow Pile Management Site ($105,300 increase for a total project cost of $252,008):  This request increases the project budget to match design consultant estimates for the project scope approved under the Small Projects Program.  The recent cost estimates significantly exceed the authorized budget and this project budget increase is required to bid the project.  This request also increases the project scope to complete an environmental impact assessment and relocation of the project site further south to accommodate a wetland area newly designated by the Department of Natural Resources.

MSN - Dayton Street and Randall Avenue Utilities ($913,400 increase for a total project cost of $6,113,400): This request increases the project budget to match recent bid results.  The project budget increase is needed to complete the originally approved project scope and intent.  Excavation and utility installation costs are significantly higher than estimated in the original approval due to the congestion of utilities along this utility corridor. 

MSN - Goodman Softball Complex Upgrades ($86,900 increase for a total project cost of $233,141):  This request increases the project budget to match recent design consultant estimates for the project scope approved under the Small Projects Program.  The recent cost estimates significantly exceed the authorized budget and this project budget increase is required to bid the project.  This request also increase the project scope to include multiple practice areas for several field events (discuss, hammer throw, javelin).

OSH - Pits A2-A2A/H2-H3 Steam Line Repairs ($226,800): This project repairs or replaces 420 LF of underground steam and condensate line sections between pits at two locations, one section crossing Algoma Boulevard and another crossing High Avenue. 

PLT - Heating Plant Summer Boiler Replacement & Underground Storage Tank Installation ($1,123,000):  This project replaces the summer boiler with multiple modular boilers with increased capacity and installs a new underground fuel oil storage tank.  Project work includes demolition and disposal of the gas fired summer boiler; installation of multiple modular boilers, an underground fuel tank, all necessary electrical controls and wiring; site excavation, landscaping, and site restoration.

Regent Bartell asked Mr. Al Trapp Acting President of the La Crosse Foundation to come forward and tell more about the Veterans Hall of Honor and Stadium Graphics.  Mr. Trapp stated this project is driven by donors and represented by the veterans in the area.  Since the sports complex is named the Veterans Sports Complex, there was a wish to have some additional graphics and design work to brand the entire complex truly as a veteran’s memorial.  This is also entirely funded by gifts. 

Regent Bartell asked about the Madison project of Campus Snow Pile Management.  Alan Fish said that the snow in and around campus is trucked to a location off campus.  This project is expanding the place where snow is hauled and building a berm to protect the marsh from the run off of the melting snow. 

Upon the motion of Regent Vasquez and the second of Regent Opgenorth, the Committee unanimously approved Resolution I.3.j.

Resolution I.3.j.

That, upon the recommendation of the UW-Stevens Point Chancellor and the President of the University of Wisconsin System, authority be granted to construct various maintenance and repair projects at an estimated total cost of $10,564,100 ($5,380,400 General Fund Supported Borrowing, $191,800 Program Revenue Supported Borrowing, $861,500 Gifts and Grants, $639,000 Agency Cash, $2,791,400 Program Revenue-Cash, and $700,000 Other Funding Sources Cash).

I.3.k.   Report of the Associate Vice President

1. Building Commission Actions - Associate Vice President David Miller reported that the Building Commission approved about $43M for projects at the October and November SBC meetings.  The funding breakdown for those projects is $19M General Fund Supported Borrowing, $22M Program Revenue, $1M Gift Funds and $1M all other funds.   

I.3.i.     Additional items which may be presented to the Committee with its approval

No additional items were presented to the Committee.

I.3.z.    Closed session to confer with legal counsel regarding pending or potential litigation, as permitted by s.19.85(1)(g), Wis. Stats.

Upon the motion of Regent Vasquez and the second of Regent Opgenorth the Capital Planning and Budget Committee adjourned to closed session at 3:12 p.m.  Regents Bartell, Vasquez (by phone), and Opgenorth.  Regents Drew and Walsh were absent.

The closed session concluded at 3:56 p.m., at which time the meeting was adjourned.