Board of Regents

Physical Planning and Funding Committee - September 2007

Minutes
Physical Planning and Funding Committee
Thursday, September 6, 2007

Committee Chair Regent Salas convened the meeting of the Physical Planning and Funding Committee at 12:45 p.m. in Room 1820 of Van Hise Hall on the UW-Madison campus to which all Regents were invited.  Present were Regents Falbo, Bartell, and Walsh.  Regent Mc Pike was absent.

I.3.a.UW-Stevens Point: Campus Master Plan Presentation

All Regents were invited to attend a presentation of the UW-Stevens Point:  Campus Master Plan.  UW-Stevens Point Chancellor Linda Bunnell and other campus officials. presented information about the plans the campus has for academic and residential buildings, campus enhancements, safety improvements, and modernization.

The meeting went into recess at 1:30 p.m.

Committee Chair Regent Salas convened the meeting of the Physical Planning and Funding Committee at 1:45 p.m. in Room 1511 of Van Hise Hall.  Present were Regents Bartell, Falbo, and Walsh.

I.3.b.Approval of the Minutes of the July 12, 2007 Meeting of the Physical Planning and Funding Committee

Upon the motion of Regent Bartell and the second of Regent Falbo, the minutes of the July 12, 2007 meeting of the Physical Planning and Funding Committee were approved as presented.

I.3.c.UW-La Crosse:  Authority to Seek a Waiver of s. 16.855 under s. 13.48(19) to Accept a Single Prime Contractor Bid; Approval of the Design Report; and Authority to Adjust the Project Budget and Construct the New Stadium and Fields Project

Contingent upon enumeration of this project in the 2007-09 Capital Budget, this item requested approval of the Design Report of the Stadium and Fields project and authority to: (a) increase the project budget by $1,000,000 ($600,000 General Fund Supported Borrowing – All Agency Funds and $400,000 Gift Funds); (b) seek a waiver of s.16.855 under s.13.48(19) to accept a single prime contractor bid for the project; and (c) construct the project for a total cost of $15,612,000 ($600,000 General Fund Supported Borrowing, $1,750,000 Program Revenue Supported Borrowing, $750,000 Program Revenue-Cash, and $12,512,000 Gift Funds).

This project will demolish the existing UW-Lacrosse stadium structure, running track, and lighting and will construct a new 5,800 seat main grandstand with toilet rooms, concession areas, a locker room, press box and private boxes; and a 2,200 seat visitors' side structure that will include a concessions area, toilet rooms, and a locker room.  The project includes a new artificial football playing surface, running track, and stadium lighting and sound system.  The project will also significantly redevelop the surrounding site creating a new women’s competition soccer venue, additional field event venues, and multiple student recreation fields.  Lighting for the women’s soccer field and the student recreation fields is also included.  A student fitness center, football locker room, sports medicine room, and new Hall of Honor will be constructed as part of this project.  The Veterans Walkway will include the existing monument, and will be enhanced to blend with the new entrance plaza and the Hall of Honor. 

The campus requested a single prime contract to improve the coordination between trades and the sequencing of this project. 

The majority of funding for the project will come from gift funds, however, $2,500,000 of the project will be funded by students fees approved by a student body referendum. 

Regent Salas asked whether the name of the stadium facility was settled with the community.  Chancellor Joe Gow replied that the name of the stadium was now Roger Harring Stadium with Veterans Memorial Field and that the stadium was supported by the community.

Regent Salas also pointed out that the request recommends a statutory waiver to allow a single-prime bid for the construction work.  Mr. Miller commented that the waiver would be sought through the State Building Commission because of the tight construction schedule and the low percentage of subcontractor work in the project.

Representatives from the UW-La Crosse Foundation, Al Trapp and Jim Leonhart, responded to a question by Regent Salas about the gift funding for the project by saying that the entire amount was backed by a letter of credit issued by a private bank to the foundation.  Regent Falbo asked about the terms of the letter of credit and Al Trapp responded that the amount actually borrowed would depend on how much cash was raised before project completion.  Regent Falbo asked how much of the goal was in cash and how much was in pledges.  Mr. Trapp responded that $7.1 million had been raised to date and about $2 million of that was cash.  Regent Walsh asked about the time frame for collecting the amounts pledged and Mr. Trapp said most commitments were pledged over three to five years.

Regent Walsh noted that the $2 to $3 dollar per semester segregated fee referenced in the narrative did not seem adequate to pay the debt service on $1,750,000 of program revenue borrowing.  UW-La Crosse Interim Vice Chancellor Bill Colclough added that the student referendum approved fee increases up to $8.25 per semester if needed.  Mr. Miller said that the amount of program revenue borrowed may be less if the campus has cash available at the time of construction.

Both Regents Walsh and Salas commented that the state should be funding more of the total cost of facilities to avoid segregated fee increases that contribute to the total burden of the cost of education.

Upon the motion of Regent Bartell and the second of Regent Falbo, the Committee unanimously approved Resolution I.3.c.

Resolution I.3.c.

That, upon the recommendation of the UW-La Crosse Chancellor and the President of the University of Wisconsin System, the Design Report of the Stadium and Fields project be approved and authority be granted to: (a) increase the project budget by $1,000,000 ($600,000 General Fund Supported Borrowing – All Agency Funds and $400,000 Gift Funds); (b) seek a waiver of s.16.855 under s.13.48(19) to accept a single prime contractor bid for the project; and (c) construct the project for a total cost of $15,612,000 ($600,000 General Fund Supported Borrowing, $1,750,000 Program Revenue Supported Borrowing, $750,000 Program Revenue-Cash, and $12,512,000 Gift Funds).

I.3.d.UW System: Authority to Construct All Agency Maintenance and Repair Projects

This item requested authority to construct two maintenance and repair projects at an estimated total cost of $1,269,000 ($577,200 General Fund Supported Borrowing; $338,000 Program Revenue Supported Borrowing; and $353,800 Program Revenue-Cash).

OSH - Titan Stadium Parking Lots ($338,000):  This project will provide two paved parking lots accommodating a total of 140 stalls adjacent to Titan Stadium.  These parking lots will better serve patrons with disabilities and address compliance issues with local zoning codes.

SUP - Utility Pit Sump Pump/Electrical Service Replacement ($931,000):  This project will provide electrical power distribution to the new academic building, the Rothwell Student Center, and the central chilled water plant in a new looped configuration.  This project will also resolve groundwater infiltration problems in the utility pits. 

Upon the motion of Regent Bartell and the second of Regent Falbo, the Committee unanimously approved Resolution I.3.d.

Resolution I.3.d.

That, upon the recommendation of the President of the University of Wisconsin System, authority be granted to construct various maintenance and repair projects at an estimated total cost of $1,269,000 ($577,200 General Fund Supported Borrowing; $338,000 Program Revenue Supported Borrowing; and $353,800 Program Revenue Cash).

I.3.h. Report of the Assistant Vice President

  • Building Commission Actions – Assistant Vice President David Miller reported that the Building Commission approved $11M for projects approved at their August meeting.  That amount included $8.3 million of General Fund Supported Borrowing and $2.7 million of Program Revenue funds.

I.3.x.Additional items that may be presented to the Committee with its approval

No additional items were presented to the Committee.

Resolutions I.3.c., and I.3.d. were referred as consent agenda items to the full session of the Board of Regents at its Friday, September 7, 2007 meeting.

The meeting adjourned at 2:30 p.m..