Board of Regents

Physical Planning and Funding Committee - October 2007

Minutes
Physical Planning and Funding Committee
Thursday, October 4, 2007

 

Committee Chair Regent Salas convened the meeting of the Physical Planning and Funding Committee at 1:37 p.m. in University Center Willow River Room on the UW-River Falls campus.  Present were Regents Salas, Bartell, Falbo and Walsh.  Regent McPike was absent.

I.3.a.  Approval of the Minutes of the September 6, 2006 Meeting of the Physical Planning and Funding Committee

Upon the motion of Regent Bartell and the second of Regent Salas, the minutes of the September 6, 2007 meeting of the Physical Planning and Funding Committee were approved as presented.

I.3.b.  UW-River Falls - Living the Promise: Building the Future

The committee heard a UW-River Falls presentation about "Living the Promise: Building the Future. "  Campus participants talked about the issues of technology enhancements, sustainability, and financial support for capital improvements.  

UW-River Falls Campus Planner Dale Braun told the committee that with the 2 percent growth rated anticipated over the next ten years, the campus will have to keep pace and solve a space deficit in laboratory space, classrooms, offices and residence halls.

Chancellor Don Betz spoke about the need for maintenance funding and explained how investments available for facility maintenance are not keeping pace with the need on the campuses.  Betz said that lack of maintenance has an effect on not only the physical quality of the building structure but also recruitment potential as well.

UW-River Falls Foundation President Nancy Devine discussed the foundation's campaign for investment in the future.  She explained the foundation's involvement in support of past facility projects and it's focus of matching donor interest to future projects such as the Ramer Field and Stadium project and the Health and Human Performance facility.

Students increased segregated fees to achieve high quality facilities and make them sustainable

I.3.c. UW Colleges: Annual Report:  UW Colleges Vice Chancellor Steve Wildeck reported to the Committee that counties and local municipalities contribute about $13M annually for financial support of UW Colleges.

I.3.d. UW-Platteville:  Approval of the Design Report and Authority to Adjust the Project Budget and Construct the Glenview Commons Remodeling Project

This item requested approval of the Design Report of the Glenview Commons Remodeling Project and authority to: (a) increase the budget by $1,054,000 existing Program Revenue Supported Borrowing, and (b) construct the project for a total cost of $4,000,000 ($2,946,000 Program Revenue Supported Borrowing and $1,054,000 existing Program Revenue Supported Borrowing).  In August of 2002, the Board of Regents recommended the project at $2,946,000 ($2,946, 000 Program Revenue Supported Borrowing) as part of the university’s 2003-05 Capital Budget request.  The project was subsequently enumerated in the 2003-05 Capital Budget at $2,946,000.

The original budget estimate used for enumeration was just under $3 million and the budget as designed is now $4 million.  The project will be funded by program revenue generated from the food service program.  The increased budget estimate is due to significant scope changes that occurred and additional work that was developed through the design process in consultation with campus staff.  The scope changes include additional dining seating, kitchen areas and restrooms.

The project will remodel 8,450 GSF and construct a 5,000 GSF addition to the existing Glenview Commons food service facility to expand and remodel the facility to accommodate modern “marketplace” type food services and additional students now living on campus.  The project will address longstanding dining room and circulation problems and respond to specific programmatic needs for student dining and evening entertainment areas.

The addition will be constructed directly south of the existing building and will be used primarily for dining area expansion.  The construction type and architectural style will match the existing building.

Most of the remodeling will occur on the second floor where 7,800 GSF will be remodeled into a student center that offers a convenience store, a kitchen, a Marketplace dining venue, and highly flexible student entertainment areas that will allow for evening and weekend programming.  This project will construct new restrooms for the fourth and fifth levels and windows will be replaced throughout the entire facility.

Regent Salas asked if the scope of the project had changed.  UW-Platteville Assistant Chancellor for Administrative Services Rob Cramer, explained there were scope changes which were student focused and included improvements such as more dining space, a larger convenience store, and more recreation space.  In response to a question by Regent Falbo as to how the budget increase would be funded, Cramer explained that their growth of more students and an increase of $65/per year to the cost of the meal plan would pay for the improvements.

Upon the motion of Regent Walsh and the second of Regent Bartell, the Committee unanimously approved Resolution I.3.d.

Resolution I.3.d.

That, upon the recommendation of the UW-Platteville Chancellor and the President of the University of Wisconsin System, the Design Report of the Glenview Commons Remodeling Project be approved and authority be granted to: (a) increase the budget by $1,054,000 existing Program Revenue Supported Borrowing, and (b) construct the project for a total cost of $4,000,000 ($2,946,000 Program Revenue Supported Borrowing and $1,054,000 existing Program Revenue Supported Borrowing).

I.3.e. UW- Stevens Point:  Approval of the Design Report and Authority to Construct the Baldwin Residence Hall Renovation Project

This item requested that, contingent upon enumeration of this project in the 2007-09 Capital Budget, the Design Report be approved and authority be granted to construct the Baldwin Residence Hall Renovation Project for a total cost of $4,986,000 Program Revenue Supported Borrowing.  In August of 2006 the Board of Regents recommended the Residence Hall Renovation project, estimated at $19,995,000 Program Revenue Supported Borrowing, as part of the University’s 2007-09 Capital Budget request.  The project was subsequently enumerated in the 2007-09 Capital Budget at $19,995,000.

This project will renovate the 53,917 GSF Baldwin Residence Hall, located in the south DeBot quadrant on the northwest side of campus and construct a five-stop elevator.  The project will replace existing single-paned resident room windows; provide increased electrical circuit capacity in each room; and upgrade individual room lighting.  It will also replace the steam heating system with a four-pipe HVAC system for heating and future cooling.

The entire project will address accessibility with the installation of an elevator, the addition of an exterior access ramp, the replacement of doorknob hardware, and the resulting eleven fully accessible resident rooms which will be distributed on all four floors.  This project is the first of four south Debot quadrant residence hall renovation projects.  Additional projects to renovate the Neale, Steiner, and Hansen residence halls will be brought forward separately.

Regent Salas asked for clarification of how air conditioning was being addressed in this project.  UW-Stevens Point Vice Chancellor Greg Diemer stated that a future chiller that would serve this and other residence halls is currently being evaluated.  He said the campus needs to determine what location and what type of chiller will best serve the capacity needs for residence halls in that area of the campus.

Upon the motion of Regent Bartell and the second of Regent Salas, the Committee approved Resolution I.3.e.

Resolution I.3.e.

That, upon the recommendation of the UW-Stevens Point Chancellor and the President of the University of Wisconsin System, contingent upon enumeration of this project in the 2007-09 Capital Budget, the Design Report be approved and authority be granted to construct the Baldwin Residence Hall Renovation Project for a total cost of $4,986,000 Program Revenue Supported Borrowing.

I.3.f. UW System:  Authority to Construct All Agency Maintenance and Repair Projects

This item requested authority to construct various maintenance and repair projects at an estimated total cost of $5,255,455 ($595,000 General Fund Supported Borrowing; $1,820,700 Program Revenue Supported Borrowing; $188,755 Program Revenue-Cash; and $2,651,000 Gift and Grant Funds).

Milwaukee – Sandburg Commons Roof Replacement ($268,755 increase for a total project cost of $908,755):  This item requests an increase in the project budget to match the recent bids to complete the original approved project scope and intent.

Madison – McClain Center Meeting Space and Media Services Remodeling ($2,571,000):  This project will remodel vacated space in Camp Randall Stadium and the McClain Center to provide upgraded football team meeting spaces, Media Services program space, and to create new Media Services program space.

This project will renovate vacated athletic office space in the northeast corner of Camp Randall Stadium and will remodel the first and second levels of the McClain Center into new football team meeting spaces.  The project also remodels the vacated football offices on the western edge of Camp Randall Stadium into a new Media Services office suite. The project will provide a local studio for use by network staff of the Big Ten Network. 

Regent Salas asked the campus to explain why this remodeling project wasn't included in the original Camp Randall Remodeling project.  UW-Madison Associate Vice Chancellor Alan Fish explained that some portions of the original building were not remodeled to meet the original project budget limitation.  Fish said that there are now gift funds available to remodel the area not addressed by the original project.

Eau Claire – Multi-Building Upper Campus Chiller and Cooling Tower Replacement ($2,415,700):  This project will provide a new upper campus central chilled water system by consolidating several individual building chillers and cooling tower replacements into a single location.

This project will replace chillers and related cooling towers and pumps in the Crest Wellness Center, Hilltop Center, McPhee Physical Education & Ade Olson, Towers Hall, and the DOA State Office Building with two (2) used 600-ton chillers installed in Hilltop Center.

Upon the motion of Regent Walsh and the second of Regent Bartell, the Committee unanimously approved Resolution I.3.f.

Resolution I.3.f.

That, upon the recommendation of the President of the University of Wisconsin System, authority be granted to construct maintenance and repair projects at an estimated total cost of $5,255,455 ($595,000 General Fund Supported Borrowing; $1,820,700 Program Revenue Supported Borrowing; $188,755 Program Revenue-Cash; and $2,651,000 Gift and Grant Funds).

I.3.g. Report of the Assistant Vice President

Assistant Vice President David Miller reported that the Building Commission approved about $18M for projects at their June and July/August meetings.  The funding breakdown for those projects is $2.6M General Fund Supported Borrowing, $3M Program Revenue, and $12.5M Gift and Grant Funds.  (For more detail about those projects, please see the chart at the end of these minutes.)

David Miller added that the Department of Administration Division of State Facilities was issuing a Request for Proposals to select a provider of 10% renewable electric energy for the campuses.  Regent Bartell asked Miller to elaborate on the possibilities of campus wind power.  Miller said that a wind test tower to gauge wind generating power will be constructed at UW-River Falls in the near future.

Miller also informed the committee that David Helbach was recently named the new Division Administrator of the Department of Administration Division of State Facilities and the Secretary of the State of Wisconsin Building Commission.

i.3.x.  Additional items that may be presented to the Committee with its approval

No additional items were presented to the Committee.

I.3.z.  Closed session to consider personal histories, as permitted by s.19.85(1)(f) Wis. Stats., related to the naming of a facility at UW-Stout

Upon the motion of Regent Walsh and the second of Regent Falbo the Physical Planning and Funding Committee adjourned into closed session at 3:30 p.m.  Present were Regents Salas, Bartell, Falbo and Walsh.  Regent McPike was absent.

The closed session concluded at 3:50 p.m., at which time the meeting of the Physical Planning and Funding Committee was adjourned.

 

 
September 2007 SBC Actions on Projects for
October 2007 PPF Committee Meeting
 
Campus
Project / Funding
Amt. Approved
 
September 2007
 
LAC Stadium and Fields
$15,612,000
SYS Maintenance and Repair Projects ($2,785,000 Total)
  OSH Multi-Bldg Elev Renovation/Replacement Increase
$541,000
  SUP Jim Dan Hill Fnd Wall Damproof (GFSB)
$765,000
  OSH Titan Stadium Parking Lots (PRSB)
$338,000
  PLT Longhorn Drive Retaining Wall Replacement Increase
$210,000
  SUP Utility Pit Pump/Elec Service Replacement
$931,000
     
 
September 2007 SBC Meeting Total
$18,397,000