Board of Regents
November 1993 Minutes of the BOR - University of Wisconsin System Board of Regents
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MINUTES OF THE REGULAR MEETING
of the
BOARD OF REGENTS OF THE UNIVERSITY OF WISCONSIN SYSTEM
Madison, Wisconsin
Held in Room 1820 Van Hise Hall
Friday, November 5, 1993
9:00 a.m.
- President Steil presiding -
PRESENT: Regents Barry, Benson, Budzinski, Davis, Dreyfus, Gelatt, Grebe,
Gundersen, Hempel, Krutsch, Lubar, MacNeil, Nicholas, Schilling,
Steil and Tregoning
ABSENT: Regent Orr
Welcome to Regent MacNeil
Regent President Steil welcomed Regent Virginia MacNeil, who had been
appointed to the Board to succeed Ness Flores. Regent MacNeil had been a
senior officer of the Milwaukee School of Engineering and currently serves on
the State Historical Society Board of Curators and the Women's Association of
Junior Achievement. She has been very active over the years in many Milwaukee
community organizations.
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Approval of Minutes
Upon motion by Regent Schilling, seconded by Regent Tregoning, the
minutes of the October 8, 1993, meeting of the Board of Regents were
unanimously approved as distributed.
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REPORT OF THE PRESIDENT OF THE BOARD
Resolution of Appreciation: Ness Flores
Regent Gundersen presented the following resolution and moved its
adoption by the Board of Regents. The motion was seconded by Regent Dreyfus
and adopted by acclamation, with applause in recognition Regent Flores'
service on the Board.
Resolution 6539: Whereas, Ness Flores has retired from the Board of
Regents of the University of Wisconsin System following
completion of a seven-year term of meritorious service;
and
Whereas, his special contributions to the UW System
have included serving as Chair of the Council of
Trustees of the UW Hospital and Clinics; as Vice Chair
and member of the Education Committee; and as Vice
Chair of the Physical Planning and Development
Committee; and
Whereas, Ness Flores brought to the Board valuable
perspectives derived from his professional experience
in the law as an attorney and former judge and from his
long-time commitment to public service; and
Whereas, throughout his tenure on the Board, he was
known for his sensitivity to student concerns; for his
support of access to educational opportunity; and for
his strong commitment to improved opportunities and
conditions for minority students, faculty and staff;
and
Whereas, he has enriched and enlivened Regent
discussions with candid and perceptive commentary,
often making a point with a well-placed humorous
observation;
Now, therefore, be it resolved that the Board of
Regents of the University of Wisconsin System hereby
commends Ness Flores for the significant public service
he has rendered to the University of Wisconsin System
and the people of Wisconsin; and
Be it further resolved that, with great appreciation to
a valued colleague for the many contributions he has
made to the University of Wisconsin System, its
students, faculty and staff, the Board of Regents
hereby grants to Ness Flores the status and title of
Regent Emeritus.
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Resolution of Appreciation: David Hirsch
The following resolution was presented by Regent Hempel, who moved its
adoption by the Board of Regents. The motion, seconded by Regent Krutsch, was
adopted by acclamation, with applause in recognition of Regent Hirsch's
service on the Board.
Resolution 6540: Whereas, David M. Hirsch has retired from the Board of
Regents of the University of Wisconsin System, having
served meritoriously as student member of the Board
since 1991; and
Whereas, he has performed this challenging role in a
highly conscientious manner, devoting a great deal of
time and effort to his duties as a Regent, and never
hesitating to ask probing questions about matters
before the Board; and
Whereas, he brought to the Board a commitment to fiscal
restraint and to balancing the need for funding high
quality educational programs with the need to maintain
tuition at affordable levels; and
Whereas, his experience as an undergraduate student and
as a graduate student of business administration in the
UW System has lent a valuable perspective to the Board;
Therefore, be it resolved that the Board of Regents of
the University of Wisconsin System hereby commends and
expresses appreciation to David M. Hirsch for the
dedicated service he has rendered as a member of this
Board; and
Be it further resolved that the Board of Regents hereby
grants to David M. Hirsch the status and title of
Regent Emeritus and wishes him well in all future
endeavors.
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Resolution of Appreciation: Thomas Lyon
Presenting Resolution 6541, Regent Schilling noted the high level of
intelligence and commitment that Regent Lyon had brought to the Board. While
he had strong convictions about issues, they always were pursued in an
effective and gentlemanly fashion.
Upon motion by Regent Schilling, seconded by Regent Gelatt, the following
resolution was adopted by acclamation, with applause in recognition of Regent
Lyon's service on the Board:
Resolution 6541: Whereas, Thomas L. Lyon has completed a seven-year term
of distinguished leadership and service on the Board of
Regents of the University of Wisconsin System; and
Whereas, during those years, he served as President of
the Board for two years; Vice President for two years;
Chair of the Business and Finance Committee for two
years; Chair of the nationwide search which led to the
appointment of Katharine Lyall as President of the
University of Wisconsin System; and Chair of a number
of selection committees for other key executive
positions; and
Whereas, major accomplishments advanced with his
leadership include a renewed focus and significant
improvements in undergraduate education; establishment
of one of the nation's first policies of post-tenure
review as a measure for enhancing educational quality
and accountability; integration of the extension
function; and blue-ribbon studies addressing the issues
of competitive compensation and supplies and expenses
funding; and
Whereas, his strong commitment and skillful guidance
were instrumental in the success of these and other
important measures to strengthen the University of
Wisconsin System as one of the state's most valuable
resources; and
Whereas, his broad knowledge and professional expertise
in the field of agriculture has strengthened the UW
System's ability to serve that important sector of the
state's economy; and
Whereas, his commitment to consultation and discussion
with internal and external constituency groups
furthered public understanding of the Board's goals;
and
Whereas, the knowledge, ability and vigor with which he
addressed the challenges before the Board represent a
standard of highest quality in performance of public
service;
Now, therefore, be it resolved that the Board of
Regents of the University of Wisconsin System hereby
highly commends Thomas L. Lyon for the important
contributions he has made to public higher education in
Wisconsin; and, with special appreciation for the
excellent leadership he has provided, for the wise
counsel he has given, for the countless hours he has
devoted, and the exemplary service he has rendered, the
Board of Regents hereby grants to Thomas L. Lyon the
status and title of Regent Emeritus.
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Report of the Vice Chair of the Council of Trustees of the UW Hospital
and Clinics
Summarizing the November 4, 1993, meeting of the Council, Regent
Gundersen reported that representatives of the accounting firm of Peat Marwick
provided a summary of UW Hospital's 1992-93 year-end audit, the overall
evaluation being that the hospital's financial performance was solid,
especially given the uncertainties in the health care industry. In discussion
about identifying the hospital's most strategic operating margin, it was
indicated that the hospital's margin of 2.8 percent was well above the average
1.92 percent of other academic medical centers. Special mention was made of
the hospital's success in reducing the days of net patient accounts receivable
from 80 in 1992 to 69.4 in 1993, each day of patient revenue equaling
$750,000.
The Superintendent's report included an update of the hospital's
financial picture for the first four months of 1994. Although admissions are
down, outpatient activity through September increased nearly 5 percent.
Despite lower than projected gross revenues, net revenues have exceeded budget
projections by almost 4.5 percent.
Superintendent Derzon reported that preliminary results of the Joint
Commission's accreditation visit to the hospital are encouraging and that he
expects the maximum three-year accreditation.
The Council was advised that progress on the hospital's sports medicine,
cardiac rehabilitation, and spine center complex has encountered an unexpected
delay and that the project may need to go before the Capital Expenditure
Review Commission before construction can begin.
Mr. Derzon reported that auditors from the Legislative Audit Bureau are
continuing analysis of hospital restructuring, with the report to be completed
prior to the next legislative session.
The Council recognized the contributions of Dr. Carl Getto with a plaque
and best wishes as he becomes dean of the University of Southern Illinois
Medical School.
Dr. Venkat Rao gave the Council a summary of the Medical School faculty's
movement toward a group practice organization. Regent Gundersen encouraged
the effort and suggested that leadership should include individuals with MD
degrees and with special credentials in business. Adequate consultation with
peer groups also was suggested.
Regent Krutsch gave a report on quality assurance which indicated that
all areas are in compliance and that there should be no problem in complying
with any recommendations from the Joint Commission.
Medical staff appointments were approved unanimously by the Council.
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Report on Legislative Matters
A written report on legislative matters had been provided. There were no
questions or comments.
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Team Day '93 Celebration
On behalf of the Board of Regents, President Steil thanked the UW System
institutions and all participants in the Team Day '93 celebration held on
November 4. Special appreciation was extended to UW-Madison for its
cooperation and Continuous Quality Improvement Consultant Sue Rohan for her
leadership in this activity.
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Hall of Fame Award to President Lyall
Regent President Steil congratulated President Lyall on her receipt of
the prestigious Hall of Fame Award from the International Women's Forum in
recognition of her contributions to the advancement of women's leadership.
Previous recipients of this award include Margaret Thatcher, Sandra Day
O'Connor, Sally Ride, and Coretta Scott King.
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REPORT OF THE PRESIDENT OF THE SYSTEM
Report on October 30 Incident at UW-Madison
Noting that many people played vital roles in helping injured students
and their families after students rushed the field at the October 30 football
game, President Lyall remarked that the results would have been more tragic
without the courage and quick action of medical personnel and others who
assisted the injured and acted to prevent additional injuries. She introduced
Chancellor Ward for a report on plans to guard against such an incident in the
future.
Chancellor Ward stated that the university's philosophy in coping with
the crisis is to emphasize healing the wounded and learning from the
experience. The reactions of the community saved lives, he said, and the
university extended itself to the injured, their families and friends, as well
as to students who had witnessed the traumatic event.
It also was necessary to consider what actions to take regarding the game
scheduled for November 6. The decision was made to take three immediate steps
to improve safety and raise public confidence: First, reduce congestion in
the student seating area by using a different ticketing system; second,
replace the fallen fence with a fence composed entirely of gates which open
readily upon application of pressure; and third, education as to appropriate
ways to celebrate a victory. With these measures, he believed the game could
be held with a great measure of safety.
A remaining issue was demand by media for access to the UW's video of the
student section when the incident occurred. The intention was for the
university to complete its analysis before giving up the tape to have copies
made for the media.
Finally, Chancellor Ward reported that there will be an investigation of
the incident by an independent investigator who will be appointed in the near
future.
Regent Gelatt presented the following resolution and moved its adoption
by the Board of Regents. The motion was seconded by Regent Davis and carried
by acclamation:
Resolution 6542: WHEREAS, in the wake of the October 30 tragic incident
at Camp Randall Stadium, while the UW System Board of
Regents, System Administration and the UW-Madison
community work to develop solutions to prevent a
recurrence of such an incident, we must consider with
equal resolve the act of recognizing those whose heroic
efforts are directly responsible for saving lives;
THEREFORE, BE IT RESOLVED, that the Board of Regents of
the University of Wisconsin System extends its
gratitude to the UW Hospital, St. Mary's Hospital,
Meriter Hospital, the emergency medical units from
Madison and surrounding communities and the private
citizens who chose to assist. Their expertise and
skillful, coordinated work saved lives and helped to
avert further injury. Their courageous response has
touched the University community in a way that will be
long remembered.
It was decided that copies of the resolution, signed by the Regents, will
be sent to medical units and others who helped those who were injured and
acted to save lives.
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Presentation: Quality Improvement in the UW-Madison Graduate School
Sue Rohan, UW System's Consultant for Continuous Quality Improvement
(CQI), first acknowledged the achievements of an array of successful UW-
related CQI initiatives, which were highlighted at the "Team Day '93" event,
held on November 4. To provide a context for Dean John Wiley's presentation,
she summarized the following four key precepts which underlie any successful
quality improvement program: a clearly-articulated set of core values, a
shared vision, focus on the customer, and hands-on involvement of senior
management. She congratulated the UW-Madison Graduate School (the sole higher
education nominee) for being a finalist in the "Quality Cup Competition"
sponsored by USA Today and the Rochester Institute of Technology.
John Wiley, Dean of the Graduate School, described the transformation of
the culture that has occurred by implementing quality improvement. By
adopting what he thought were "common-sense, sound management practices" of
continuously monitoring their operational procedures, of data-based decision-
making, and of team-based solutions, the school has achieved dramatic
improvements; e.g., in their admissions processing (down from 25 days to 3
days) and in their fellowship competition (down from 8 weeks to 1 week). The
Graduate School, which has accomplished these improvements with fewer
personnel working fewer hours in the week, has received high marks from
propsective students and from the academic community of the university.
Dean Wiley said that the most gratifying change for him has been
reflected in the morale of the staff, many of whom have "blossomed"
professionally, self-initiating projects which have further improved the
Graduate School's effectiveness.
In response to a question from Regent Davis, Dean Wiley said that
students receive immediate acknowledgement that their applications have been
received. While the university's 140 Ph.D and 200 Master's Degree programs
set their own decision dates, the Graduate School's portion of the processing
is now less than a week. The School also requests feedback from applicants to
help them monitor and improve their services.
Regent Krutsch asked Dean Wiley how he became such an advocate of CQI,
and he credited the sensible nature of the management principles, the
remarkable results, and the assertive "badgering" of his staff who were CQI
enthusiasts.
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Emeritus Faculty Lecture Series
President Lyall called attention to the "Eloquence and Eminence" lecture
series, sponsored by UW-Madison in cooperation with UW-Extension. The series
features lectures by distinguished emeritus faculty on a wide variety of
subjects.
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Receipt of Grants, UW-Milwaukee
President Lyall congratulated UW-Milwaukee on receiving two major grants
to work with other urban agencies on health and social services problems in
Milwaukee: a $1.5 million Urban Community Service Program Grant; and a grant
from the DeWitt Wallace-Reader's Digest Fund to support the Milwaukee Pathways
to Teaching Careers Program.
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Winner of NCAA Woman of the Year Award
President Lyall congratulated Rebecca Carls, of UW-Whitewater, who won
the NCAA Wisconsin Champion Woman of the Year Award for her accomplishments in
indoor and outdoor track.
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REPORT OF THE EDUCATION COMMITTEE
The report of the Education Committee was presented by Regent Davis,
Chair.
Consent Agenda
Presenting Resolutions 6543-6549, which were approved unanimously by the
Education Committee, Regent Davis moved their adoption as consent agenda items
by the Board of Regents. The motion was seconded by Regent Krutsch and
carried unanimously.
Regent Gundersen commended UW-Parkside for completing the first set of
rules to implement the new post-tenure review policy (Resolution 6544).
Faculty Personnel Policies and Procedures, UW-Stout
Resolution 6543: That, upon recommendation of the Chancellor of the
University of Wisconsin-Stout and the President of the
University of Wisconsin System, the revisions to UW-
Stout 3.06 and 3.08, UW-Stout Faculty Personnel
Policies and Procedures, be approved.
Faculty Personnel Policies and Procedures, UW-Parkside
Resolution 6544: That, upon recommendation of the Interim Chancellor of
the University of Wisconsin-Parkside and the President
of the University of Wisconsin System, the revisions to
UWPF 3.05 and 6.15, UW-Parkside Faculty Personnel
Policies and Procedures, be approved.
Report on Industrial and Economic Development Fund
Resolution 6545: That the report on projects undertaken in the UW System
during fiscal year 1992-93 and supported by Industrial
and Economic Development Funds be received and approved
for transmittal to the Joint Committee on Finance, in
accordance with s. 36.25(25)(c), Wis. Stats.
Appointment of Rennebohm Professor, UW-Madison
Resolution 6546: That, upon recommendation of the Chancellor of the
University of Wisconsin-Madison and the President of
the University of Wisconsin System, the status of
Professor Donald Schwab, School of Business, be
changed to Rennebohm Professor of Business Research,
effective immediately.
Appointment of Distinguished Professor, UW-Milwaukee
Resolution 6547: That, upon recommendation of the Chancellor of the
University of Wisconsin-Milwaukee and the President of
the University of Wisconsin System, the status of
Martin Haberman be changed from Professor, Department
of Curriculum and Instruction, School of Education to
Distinguished Professor of Curriculum and Instruction,
School of Education, University of Wisconsin-Milwaukee,
effective immediately.
Reappointment of Wisconsin Distinguished Professor, UW-Madison
Resolution 6548: That, upon recommendation of the Chancellor of the
University of Wisconsin-Madison and the President of
the University of Wisconsin System, John R. Conrad be
reappointed Wisconsin Distinguished Professor, College
of Engineering, University of Wisconsin-Madison, for
the period January 1, 1994 through December 31, 1998.
Reappointment of Wisconsin Distinguished Professor, UW-Milwaukee
Resolution 6549: That, upon recommendation of the Chancellor of the
University of Wisconsin-Milwaukee and the President of
the University of Wisconsin System, William A. Raabe be
reappointed Wisconsin Distinguished Professor, School
of Business Administration, University of Wisconsin-
Milwaukee, for the period January 1, 1994 through
December 31, 1998
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Report of the Senior Vice President for Academic Affairs
Awards for Instructional Software
The Education Committee was advised by Senior Vice President Portch that
UW-Madison faculty and staff have won more awards for original instructional
software in the annual EDUCOM competition than any other campus in the nation.
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Status Report on Remedial Education in the UW System
The Committee was presented with a Status Report on Remedial Education in
the UW System which showed that the percent of new freshmen needing
mathematics and/or English remediation was lower in 1992 than in 1990. The
report also showed substantial variability among institutions in the
percentage of freshmen who were identified as needing remediation. Differing
admission standards would not seem to account for the degree of variability,
especially among the comprehensive campuses that have similar admission
requirements and similar freshmen classes. Senior Vice President Portch is
appointing a group of mathematics and English faculty to address the issue.
The Committee concluded that the variation among institutions in cut-off
scores identifying students for remediation is too broad, and that priority
should be given to narrowing the range, particularly in view of the fact that
students must pay for remedial course work.
Retention rates for the 1990 new freshmen who completed remediation were
similar to the rates of their peers who were not identified as needing
remedial work. However, retention of this 1990 cohort into the third year
dropped more than ten percent below the rates of their non-remedial peers.
Even with this third-year decline, 1990 freshmen completing remediation were
retained at significantly higher levels than those freshmen who needed but did
not take remediation or who did not complete remedial course work.
The overall conclusion from this report, Regent Davis stated, is that
remediation does make a difference: Those freshmen who complete remediation
are much more likely to continue their college education than are students who
need but do not complete remediation.
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Enrollment Management III for 1995-2000: Working Paper #9
The Education Committee considered Working Paper #9, on processes that
will link institutional planning with systemwide planning to ensure that
statewide issues are addressed. Senior Vice President Portch described the
proposal as an enhanced collaborative planning process conducted in tandem
with ongoing lateral reviews of professional programs. In the spring of 1994,
he will have a timetable for an overall System strategic plan which
incorporates institutional planning processes. Professor Gloria Toivola,
representing TAUWP, indicated her view that the approach is too centralized.
Chancellor Kuipers, UW-La Crosse, and Interim Vice Chancellor Barrows, UW-
Madison, described how their institutions' planning processes merge well with
the concepts in the working paper.
In response to a question by Regent Schilling concerning the connection
of this paper to enrollment management, President Lyall indicated that
strategic planning can help identify how some additional students could be
accommodated. However, the unmet needs of the remaining additional qualified
applicants will become an issue of public policy.
The Committee continued its discussion of the issues posed by limited
resources in a period that will likely see expanding demand for admission,
with the priority placed on maintaining quality. Ron Sissel, President of
United Council of UW Student Governments, indicated that students are pleased
to have an opportunity to be involved in the campus planning processes and in
the development of Enrollment Management III guidelines.
Upon motion by Regent Davis, seconded by Regent MacNeil, Resolution 6550,
which was approved unanimously by the Education Committee, was adopted
unanimously by the Board of Regents.
Resolution 6550: That, upon recommendation of the President of the
University of Wisconsin System, the Board of Regents
endorses the planning provisions outlined in Working
Paper #9, "University of Wisconsin System and
University Planning: Partners in the Process, Part
II."
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REPORT OF THE PHYSICAL PLANNING AND DEVELOPMENT COMMITTEE
Regent Gundersen presented the Committee's report.
Presenting Resolutions 6551-6554, which had been approved unanimously by
the Committee, Regent Gundersen moved their adoption as consent agenda items
by the Board of Regents. The motion was seconded by Regent Dreyfus. At the
request of Regent Gelatt, Resolution 6554 was removed from the consent agenda.
Put to the vote, Resolutions 6551-6553 were adopted unanimously.
UW-Green Bay: Authority for Easement to Wisconsin Bell, Inc.
Resolution 6551: That, upon the recommendation of the UW-Green Bay
Chancellor and the President of the University of
Wisconsin System, authority be granted for President or
Vice President and Secretary or Assistant Secretary of
the Board to execute a utility easement to Wisconsin
Bell, Inc.
It is further requested that the $250 to be paid by
Wisconsin Bell, Inc., for this easement be applied to
the $150,000 Assessable Improvement cost which Brown
County and the city of Green Bay have assessed to the
Regents for the reconstruction of Nicolet Drive through
the campus.
UW-System: Approval of 1993 Report to Legislature on Solid Waste
Experiment Center Program
Resolution 6552: That, upon the recommendation of the President of the
University of Wisconsin System, the Report on the Solid
Waste Experiment Centers, required by Section
36.25(3m)(e), Wisconsin Statutes, be accepted for
transmittal to State officials.
UW-Madison: Authority to Increase Budget for Camp Randall Stadium
Structural Repair
Resolution 6553: That, upon the recommendation of the UW-Madison
Chancellor and the President of the University of
Wisconsin System, authority be granted to increase by
$700,000 the $675,000 budget and to bid and construct
the Camp Randall Stadium Structural Repair project, at
a revised estimated total project cost of $1,375,000,
to be funded as follows:
GENERAL FUND SUPPORTED BORROWING - ALL AGENCY (80%)
Previously Authorized $ 540,000
Additional Requested 560,000
Total GFSB-All Agency $1,100,000
PROGRAM REVENUE (CASH) (20%)
Previous Authorized $ 135,000
Additional Requested 140,000
Total PR 275,000
TOTAL FUNDING $1,375,000
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UW-Stevens Point: Authority to Acquire Property
Adoption of Resolution 6554 was moved by Regent Gundersen and seconded by
Regent Dreyfus.
Resolution 6554: That, upon the recommendation of the UW-Stevens Point
Chancellor and the President of the University of
Wisconsin System, authority be granted to acquire a
.151 acre parcel of improved property located at 1909
Portage Court, City of Stevens Point, for parking lot
development, at a cost of $48,100, Program Revenue
Supported Borrowing.
Regent Gelatt commented that the land purchase combined with the cost of
converting it to parking would amount to about $70,000 to create 20 parking
spaces. To pay that cost over 20 years would require parking fees of about
$350 per year, compared to current parking fees at UW-Stevens Point of $57 for
faculty and $42 for students. Expressing concern about the future problem
caused by creating new parking spaces which cost substantially more to build
than is recovered by current parking charges, he reiterated the request he had
made at the September meeting that proposed parking acquisitions include a
fiscal viability report.
Regent Krutsch stated her concurrence with the concern cited by Regent
Gelatt.
It was noted by Regent Gundersen that the intention is to retain current
use of the property as a rental unit for as long as 20 years. Net rent income
would offset much of the cost. It was considered important to purchase the
property at this time because it is on the market and will be less expensive
now than in the future.
Regent Dreyfus explained that many years ago the Stevens Point campus had
a history of aggressive use of the condemnation process in acquiring land.
This created friction with the community until a decision was made in 1967 to
acquire property only when made available by the owners. That philosophy has
motivated the purchase of single parcels as they come on the market.
Put to a vote, Resolution 6554 was adopted, with Regent Gelatt voting in
opposition.
In response to a question by Regent Davis, Vice President Brown explained
that the parking utility on each campus is a self-supporting entity.
Generally, costs are spread across all users so that, when lots or ramps are
developed, rates for users of all lots are increased.
Regent President Steil suggested that the more information provided about
the fiscal aspects of such projects, the better understood the proposals will
be.
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UW-Madison; UW-Platteville; UW-River Falls: Report on Utilization of
System Agricultural Land
Regent Gundersen said that he had asked for information on usage of the
approximate 7,000 acres of System farm land. In addition to written
materials, the Committee heard presentations by UW-Madison Dean Roger Wyse,
UW-Platteville Dean Tom Lindahl, and UW-River Falls Assistant Chancellor
Virgil Nylander. The presentations, he said, reinforced the positive impact
of these agricultural holdings.
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Report of the Vice President
Quarterly Report on Small Projects
The Committee discussed a quarterly report on the small projects program
which showed approval of 42 projects totaling $1,858,995 in the period July 1
to September 30, 1993.
Report on Safety Projects
Because this is listed in the bylaws as a responsibility of the Physical
Planning and Development Committee, Regent Gundersen had requested a report
listing the activities performed in the general area of safety. The report
revealed a wide range of rules, regulations and mandates, including activities
ranging from handling of silicon dust in art sculpture classes, to chemical
storage and inventory management, to special hazards such as compressed
gasses, PCBs and pesticides.
At the Board meeting, Regent Gundersen said he was gratified by the
performance of the System in keeping abreast of the constantly changing
demands and requirements for additional work, and he asked that the report be
distributed to all Regents, so that it could be viewed from the perspective of
unfunded mandates in the current climate of attempting to streamline
administrative costs.
Regent Schilling expressed concern about the threat of student housing
fires caused by electrical wiring overload by the vast number of appliances
brought to campuses by students. He questioned the students' use of extension
cords to accommodate these appliances.
Regent Gundersen said that the electrical wiring in dormitories is up to
code, and Vice President Brown added that auxiliary operators could be
reminded to enforce safety checks in dormitories.
Regent Tregoning doubted that restrictions on use of appliances could be
enforced.
It seemed to Regent Dreyfus that, because this situation concerned
adults, they must take responsibility individually for the safety of their
rooms.
President Lyall agreed that these individuals must be responsible for
their own safety and stated that they and their parents also could be provided
with additional educational efforts, auxiliary operations could be alert to
this situation, and new building projects should address this issue.
Regent Davis noted that, if circuits are overloaded, the breakers would
shut down the source of electricity until the situation is corrected.
President Steil requested that, since there is concern about this
situation, a future report be made on what steps will be taken to remedy it.
- - -
REPORT OF THE BUSINESS AND FINANCE COMMITTEE
Regent Gelatt, Chair, presented the report of the Committee.
Consent Agenda
Having been approved by the Business and Finance Committee, adoption of
Resolutions 6555-6559 by the Board of Regents as consent agenda items was
moved by Regent Gelatt and seconded by Regent Nicholas. The motion carried,
with Regents Davis, Grebe, Lubar and Steil abstaining from the vote on
Resolution 6559.
Hillier Krieghbaum Bequest
Resolution 6555: That, upon the recommendation of the President of the
University of Wisconsin System and the Chancellor of
the University of Wisconsin-Madison, the bequest of the
late Hillier Krieghbaum, resident of St. Joseph County,
State of Indiana, be accepted; and that the Trust
Officer or Assistant Trust Officers be authorized to
sign receipts and do all things necessary to effect the
transfer for University of Wisconsin, Madison,
Department of Journalism and Mass Communication.
(The Will states:
(h) 10% to the Department of Journalism and Mass
Communication of the University of Wisconsin -
Madison. It is my wish that the income from this
bequest be used at the discretion of the Director
of said department for various purposes that would
enhance the life and experiences of students and
faculty such as (but not excluding other such
purposes) awards, student and minor faculty travel,
and publications of student papers. It is also my
wish, that a portion of the income should be used
as the Director might determine for the "fritter
fund" to pay minor special departmental needs.
Mr. Krieghbaum graduated from UW-Madison in 1926.
To date $50,000 has been received with a minimal
additional amount expected.)
Doris Lange Bequest
Resolution 6556: That, upon the recommendation of the President of the
University of Wisconsin System and the Chancellor of
the University of Wisconsin-Madison, the bequest of the
late Doris Lange, City of Madison, County of Dane,
State of Wisconsin, be accepted; and that the Trust
officer for Assistant Trust Officers be authorized to
sign receipts and do all things necessary to effect the
transfer for the benefit of the McArdle Laboratory,
University of Wisconsin, Madison, Wisconsin.
(The Will states:
FOURTH: I give, devise, and bequeath all of the rest,
residue, and remainder of my property and estate as
follows:
1. An undivided one-ninth (1/9) interest to the
McARDLE LABORATORY FOR CANCER RESEARCH.
To date $66,666.66 has been received as a partial
distribution.)
Administrative Information Technology Strategic Plan
Resolution 6557: That, upon recommendation of the President of the
University of Wisconsin System, the Board of Regents
accepts the report of the University of Wisconsin
Information Technology Management Council to be used as
a guide for planning and implementing administrative
information technology in the University of Wisconsin
System;
further, the Board of Regents directs the President
and the University of Wisconsin System to implement
the recommendations of the report as part of a
broadly integrated master plan for the various
information technologies within the limitations of
the availability of resources;
the Board of Regents further directs that this
integrated plan be used to guide planning of
information technologies at all University of
Wisconsin System institutions.
Funding for Student Services
Resolution 6558: That, upon the recommendation of the President of the
University of Wisconsin System, the Board of Regents
approves the revised General Administrative Policy
Paper #15, Funding for Student Services.
Contract with Private For-Profit Organization
Resolution 6559: That, upon the recommendation of the President of the
University of Wisconsin System, the Board of Regents
approves execution of the contract with Firstar Bank
for banking services for UW-Madison, UW-Milwaukee and
System Administration.
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1992-93 Financial Statements
Vice President Marnocha reported that highlights of the fiscal year
financial summaries include a UW System lapse of $18.2 million out of a total
GPR appropriation of $800 million, or 2.26 percent. The sum of $10.2 million
of this was the state's forced 1.5 percent lapse; $4.8 million was the forced
supplies and expenses lapse; $2.4 million was the required substitution of
federal indirect cost balances for GPR dollars; and $400,000 was the state's
forced lapse due to STS savings.
The System incurred a $3.8 million fee shortfall which was handled by
budget reductions and utilization of reserve balances. GPR fringe benefits
were under funded by $1.2 million, which was assessed to the institutions.
System achieved $10.2 million of the planned $10.4 million of quality
reinvestment. Institutions which did not meet their 1992-93 QRP plan will
increase their 1993-94 quality reinvestment plan spending.
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Report of the Vice President
Gifts, Grants and Contracts
Vice President Marnocha reported that total gifts, grants and contracts
for the four-month period ending October 15 were $226 million, a decrease of
$16.4 million over the previous year. Federal awards decreased $15.4 million,
while non-federal awards decreased by $1 million.
Report on Unfunded Mandates
The first of a planned series of reports on unfunded federal mandates
received by the UW System was presented to the Committee by Vice President
Marnocha. All state agencies were asked to provide the Department of
Administration with this information in order to ascertain how much unfunded
federal mandates cost the State of Wisconsin. While there are many such
mandates, the UW System was asked to specifically report on three: the
Americans with Disabilities Act (ADA); the Resource Conservation and Recovery
Act; and the Hazardous Waste Materials Transportation Act.
Part of the ADA requires an employer to make accommodations available so
that disabled persons are not disadvantaged. For the 1993-95 biennium, it is
estimated that UW System will incur $931,000 of physical plant costs as a
result of the ADA mandate. In addition, while institutions have not hired
additional staff for the purposes of ADA, they have had to utilize their
existing staff for this purpose while deferring other priorities.
It is projected that the System's operating budget will incur costs of
$623,000 in the biennium as a result of the Resource Conservation and Recovery
Act and the Hazardous Materials Transportation Act. It is estimated that an
additional 6.4 full time positions will be needed as a result of these two
acts. These expenditures will show up in the UW System's administrative costs
for this and future biennia.
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Audit Subcommittee Meeting
Quarterly Internal Audit Report
Internal Audit Director Brunkow presented the First Quarter Internal
Audit Report to the Audit Subcommittee. Findings of recently completed audits
include: The UW-River Falls academic fee follow-up audit indicated that all
recommendations of the 1990 audit were implemented, with the exception of
programming changes to the student accounts receivable system, which will be
made in the near future.
Second, the UW System trust fund operations audit showed that operations
were generally well managed, but in a small minority of cases, donor requests
and trust document requirements were not always followed. These matters will
be more closely reviewed and in the cases in which donor requests have become
outdated, the General Counsel will provide assistance.
Finally, the UW-Platteville Student Center and food service audit report
revealed that the operation has been losing money for the past three years and
a loan from housing operations has been outstanding since 1988. Plans to
eliminate the deficit and repay the loan are being developed by UW-Platteville
administration.
The Subcommittee asked Vice President Marnocha to study whether Internal
Audit has adequate staff to properly fulfill its mission and to report his
findings to the Committee in the future.
Revision of
Financial Policy and Procedure Paper #16
This revised paper resulted from the Audit Subcommittee's
request to System Administration, in order to provide Chancellors with greater
discretion in expediting disciplinary process for faculty or staff involved in
criminal wrongdoing.
The major change is to allow the Chancellor, after notification to the
Department of Justice's criminal litigation unit and in consultation with the
Internal Auditor, the General Counsel's office, and representatives of the
criminal litigation unit, to initiate an appropriate internal course of
action, which may include disciplinary action or dismissal. Under existing
policy, the internal course of action could not be taken until after the
conclusion of the investigation by all external parties.
- - -
REPORT OF THE COMMITTEE ON RELATIONSHIP WITH THE UNIVERSITY BOOK STORE
Regent Barry, Chair of the Committee, stated that on the prior day the
Committee accepted the following recommendations of the University Book
Store's Board of Trustees: (1) appropriate disclaimers be incorporated in
University Book Store advertising to the effect that the University Book Store
is an independent business entity with no formal or preferential relationship
with the University of Wisconsin; (2) that an audited annual financial
statement be submitted to the Board of Regents, along with other unaudited
statements as may be requested on a more frequent basis; (3) that a majority
of the Board of Trustees be selected by the Board of Trustees itself.
Chancellor Ward spoke to the Committee about academic staff and faculty
representation on the Board of Trustees. The Committee requested that the
University Book Store Board of Trustees meet with the involved parties in
order to make a recommendation in this regard to the Committee.
Regent Barry expected that this matter would be resolved soon and that
the final recommendations could be brought to the Board of Regents early in
1994.
- - -
ADDITIONAL RESOLUTION
Approval of 1994-95 Meeting Schedule
President Steil explained that the meeting schedule reflects the two-year
cycle required by new statutory requirements for approval of the annual
operating budget and biennial budget requests.
Regent Krutsch requested that Friday, January 28, 1994, be added to the
schedule so that it would be reserved for the scheduled Regent Development
Session.
Upon motion by Regent Dreyfus, seconded by Regent Tregoning, the meeting
schedule was adopted unanimously.
Resolution 6560: That the Board of Regents meeting schedule for 1994-95
be adopted. (The schedule is attached as EXHIBIT A.)
- - -
At 10:35 a.m., the following resolution, moved by Regent Grebe and
seconded by Regent Schilling, was adopted unanimously on a roll-call vote,
with Regents Barry, Benson, Budzinski, Davis, Dreyfus, Gelatt, Grebe,
Gundersen, Hempel, Krutsch, Lubar, MacNeil, Nicholas, Schilling, Steil and
Tregoning (16) voting in the affirmative. There were no abstentions and no
dissenting votes.
Resolution 6561: That the Board of Regents recess into closed session as
permitted by s. 19.85(1)(e), Wis. Stats. for
competitive reasons, to deliberate regarding purchase
of real estate;
To consider honorary degree nominations at the
University of Wisconsin-Madison, and for
consideration of a specific personnel matter
concerning appeal of a decision on a complaint
against a faculty member, as permitted by s.
19.85(1)(f), Wis. Stats.;
And to confer with legal counsel, as permitted by
s. 19.85(1)(g), Wis. Stats.
- - -
CLOSED SESSION ACTIONS
The Board arose from closed session at 11:35 a.m., having adopted the
following resolutions:
Authority to Purchase the Parkway Hospital Facility, UW-Madison
Resolution 6562: That, upon the recommendation of the UW-Madison
Chancellor and the President of the University of
Wisconsin System, authority be granted to purchase the
existing Parkway Hospital facility located in the
University Research Park, at an acquisition cost not to
exceed $3.6 million to be funded by Program Revenues.
The facility would be used for the UW-Madison
Department of Psychiatry.
This authorization is subject to approval by the
State Building Commission.
(Secretary's Note: This action was amended at a meeting of the
Executive Committee on November 15, 1993.)
Appeal of a Decision on a Complaint against a Faculty Member
Resolution 6563: That, upon the recommendation of the Personnel Matters
Review Committee, the Board of Regents denies the
request for review on the record filed by a faculty
member at UW-Oshkosh.
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The meeting adjourned at 11:35 a.m.
__________________________________________
Judith A. Temby, Secretary
November 22, 1993
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