Board of Regents
Board of Regents Meeting Minutes - March 1992
MINUTES OF THE REGULAR MEETING
of the
BOARD OF REGENTS OF THE UNIVERSITY OF WISCONSIN SYSTEM
Madison, Wisconsin
Held in Room 1820 Van Hise Hall
Friday, March 6, 1992
8:30 a.m.
-President Lyon presiding-
PRESENT: Regents Barry, Clusen, Davis, Dreyfus, Flores, Gelatt, Grebe,
Grover, Hirsch, Krutsch, Lubar, Lyon, Nicholas, Schilling, and Steil
ABSENT: Regents Gundersen and Vattendahl
Approval of Minutes
Upon motion by Regent Lubar, seconded by Regent Steil, the minutes of the
meeting of the Board held on February 7, 1992, were approved as distributed.
- - -
REPORT OF THE PRESIDENT OF THE BOARD
Congratulations to UW-Green Bay Student Athlete
Regent President Lyon congratulated Tony Bennet, a student athlete at UW-
Green Bay, who had been just designated player of the year on the GTE Academic
All-America team.
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Report on Presidential Search
Regent Lyon, Chair of the Presidential Search Committee, reported that
the Committee met on February 12, 1992, to continue reviewing credentials of
possible candidates for the UW System presidency.
The deadline date for receipt of applications and nominations for the
position was March 5, 1992, and the names of all applicants and nominees are
publicly available on March 9, 1992.
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Report on Legislative Matters
Acting Vice President Ward reported on a budget amendment which would
prohibit starting of classes before Labor Day. Acting President Lyall had
communicated to the State Senate the problems this amendment would cause
concerning the length of the first semester.
Concurring with the concern about this amendment, Regent Grover commented
that the number of faculty-student contact days in an academic year should be
increased to return the length of year to the level of the 1960. The ability
to consider that option is inhibited by limitations on the beginning of the
first semester.
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Governor's Signing of Faculty Tenure Bill
Governor Thompson made a special appearance at the Board meeting to sign
AB 561, legislation to revise the faculty tenure process. He was joined by
Representative Barbara Notestein, the chief legislative sponsor of the bill.
In signing the bill, the Governor remarked that it provides an avenue of
appeal needed to ensure equity in tenure decisions.
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Memorial Resolution for Joyce Erdman
Introducing the memorial resolution, Regent President Lyon stated that,
with Joyce Erdman's untimely death, the UW System lost a true friend and loyal
supporter. She was a vigorous advocate for the UW System, serving as Regent
President from 1980 to 1982--the first and only woman to hold that position.
Her active sponsorship of community improvement projects, including the
Madison Art Center, the Wisconsin Ice Age Trails project, and the programs of
the Wisconsin Academy of Sciences, Arts and Letters, are illustrative of the
many civic contributions she made to better the quality of life in the state.
One of those projects was the establishment of a Regents Professorship
Program supported by contributions of sitting and emeritus Regents. The
program brought distinguished academics and practitioners to UW campuses to
share their knowledge with the students, faculty, and the public through
seminars and public lectures.
Just before her death, Joyce Erdman had proposed that this fund be used
to support a series of Regents Teaching Excellence Awards. The first of these
awards, to be given in May 1992, will be named in memory of Joyce Erdman, who
has set a high standard for all advocates of higher education.
Regent Grover presented the following resolution and moved its adoption
by the Board of Regents. The motion was seconded by Regent Lubar and carried
unanimously.
Resolution 6028: Whereas, throughout a lifetime of public service, Joyce
M. Erdman has been recognized as a highly respected
leader whose exceptional ability and energy greatly
benefited the community, the university and the state;
and
Whereas, her devotion to the University of Wisconsin
System is exemplified by her outstanding service as a
member of the Board of Regents for seven years and by
her dynamic leadership as President of the Board; and
Whereas, her tenure as a Regent was marked by her firm
commitment to educational excellence and strong support
for top-quality programs; and
Whereas, with her death on February 11, 1992, the
University of Wisconsin System has lost a very good
friend and mentor, whose unwavering support over the
years has been highly valued;
Therefore, be it resolved that the Board of Regents
extends deepest sympathy to Marshall Erdman and to the
entire Erdman family; and
Be it further resolved that, in appreciation for the
exceptional contributions made by Joyce Erdman to the
University of Wisconsin System, the Board of Regents
hereby names for the 1992 year the newly created
Teaching Excellence Awards that were established at her
initiative and with her leadership, the Joyce Erdman
Teaching Excellence Awards.
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UW System 1992-93 Budget Status
In a statement on the status of the 1992-93 budget, Regent President Lyon
commented that recent amendments would have a seriously detrimental impact on
instructional activities. Actions of the Joint Finance Committee not only
doubled the supplies and expense reductions in the Governor's budget, but also
would convert them from one-time lapses to permanent base cuts. Those cuts
would require a ten percent reduction in the supplies and expense funds spent
on instruction and student services, thus wiping out all improvements made in
this important category since 1988. In addition, more than $2 million of
federal indirect cost funds that reimburse UW institutions for costs already
incurred would be taken to support state general funds.
Perhaps more disturbing, learning technology and supplies and expense
funding approved by the Legislature last year as a match to student fees paid
this year would be rescinded by this action. If passed as it now stands, the
UW System budget increase for 1992-93 would contain $6.6 million in student
fees but only $.6 million general purpose revenues. This action would not
keep faith with the students or with the state's obligation to support the
University System.
The Board of Regents, the administration and the UW institutions, Regent
Lyon stated, have worked hard to set priorities, to prune requests, and to
manage and focus existing resources through the quality reinvestment plan. A
$9 million base cut on top of this would mean serious and permanent reductions
in services to students.
In light of the severe consequences of these budget actions, President
Lyon asked System Administration, the UW institutions and the Regents to work
vigorously to preserve the UW System base budget for 1992-93 by ensuring that
decision makers have a clear understanding of the serious impacts the proposed
cuts would have on service to students and on the economic impact of
university research and outreach.
In addition, he asked System Administration, in consultation with the
chancellors and student government representatives, to explore alternative
revenue sources consistent with the Board's 1991-93 budget request, including
the possibility of a modest tuition surcharge, if necessary, to ensure that
current levels of instructional support are maintained.
While all appreciate that times are tough, he stated, the Regents must
also recognize that they are stewards of a statewide asset that holds the key
to much of the economic future for the people of the state. As responsible
stewards, the Board must work very hard to prevent erosion of this asset.
Stating his support for President Lyon's statement, Regent Flores urged
that the Legislature and its leaders be clearly informed of the consequences
of these cuts and the impact on students.
As Co-Chair with Regent Steil of the Supplies and Expense Task Force,
Regent Gelatt noted that the Committee had received much information about
serious problems before these cuts, resulting from inadequate supplies and
expense funds--such as classrooms with out-of-date maps and computers that do
not work because there is no money for maintenance. As a result of the study,
the biennial budget included a request for increased supplies and expense
money to focus on instructional needs important to the educational mission of
the institution. In the quality reinvestment program, he noted, several
campuses gave supplies and expense funds equal priority with salary needs.
This reduction, he stated, would not cut fat, but instead would cut muscle and
bone.
Regent Steil stated agreement with Regent Gelatt's comments.
Regent Lyon noted that these cuts remove any opportunity to put in place
the policy recommended by the Supplies and Expense Task.
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REPORT OF THE ACTING PRESIDENT OF THE SYSTEM
Report of Nonpersonnel Actions
Upon motion by Regent Gelatt, seconded by Regent Hirsch, Resolution 6029
was adopted unanimously by the Board.
Resolution 6029: That the report of nonpersonnel actions by
administrative officers to the Board of Regents and
information items reported for the record (copy on file
with the papers of this meeting) be received for the
record; and that actions included in the report be
approved, ratified and confirmed.
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Death of Former Regent President Joyce Erdman
Acting President Lyall stated that, with the passing of Joyce Erdman, the
UW System has lost a good and valued friend. As President of the Board, she
served as a role model and a visible symbol of the opportunities that the UW
System affords women across the state. Fittingly, her tenure as a Regent
coincided with the period of greatest growth in the number of women students
in the UW System. During that time, overall enrollment grew 11 percent, but
the number of women students increased 21 percent, exceeding half of the
student body for the first time during her last year as a Regent. Since her
presidency, the UW System has benefited from the professional contributions of
women in visible leadership positions, including four chancellorships, six
vice chancellorships, and a System Executive Vice President.
The new Regents Teaching Excellence Awards, Acting President Lyall
stated, are a fitting tribute to her values and to her life of civic
commitment.
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Report on UW System 1992-93 Budget
Reporting on the status of the 1992-93 budget, Acting President Lyall
noted that, as passed last spring, the UW System budget for 1992-93 was
scheduled for a $13 million increase composed equally of GPR and fees. The
Governor's revised budget, proposed in January, called for a 5 percent S & E
lapse (about $3.2 million) and a $2.4 million lapse in federal indirect cost
reimbursement funds. These were proposed as one-time lapses, not as base
budget cuts.
Last week the Joint Finance Committee decreased the UW budget further by
doubling the supplies and expense lapse to 10 percent and making both it and
the federal indirect reimbursement reductions into permanent base cuts. In
addition, the Committee rejected the Governor's proposal to allow future
increased expenses of the Academic Scholarship Program to be met from tuition
waivers. The result is a 1992-93 GPR base budget reduction of $9.2 million
and unfunded enrollment budget items of another $4.3 million. This is
especially damaging because, if the Joint Finance Committee cuts stand, the
1992-93 supplies and expense funds will actually be $2.2 million below the
1988-89 level not including any inflationary effects.
This means that students will have fewer class materials; there will be a
reduction in computer equipment contracts, forcing the use of valuable faculty
time for maintenance and repair; there will be a shortage of laboratory
materials and supplies used in science and other courses; there will be less
software, less audiovisual equipment, and fewer field trips for the
instructional mission.
This also means that it will not be possible to implement the
recommendations of the Supplies and Expense Task Force to invest 40 percent of
supplies and expense increments in classroom instructional needs. Because the
Joint Finance Committee action protects libraries and laboratories from the
cut, instruction and student services will suffer a disproportionate reduction
of 10 percent or more in supplies and expense funds.
Stating that the cuts should be restored from General Purpose Revenue so
that the student share of cost can remain at 31 percent, Acting President
Lyall reported that her testimony to the Joint Committee on Finance had
pointed out that the proposed learning technologies and S & E lapses would
break faith with the Legislature's promise of last year that if student fees
paid for the first year of the biennium, GPR would pay for the second year.
If passed as it stands, the proposed UW budget for 1992-93 would be even more
heavily dependent on fees in 1992-93 than in 1991-92.
Noting that UW tuition is among the lowest in the Big Ten, she said that,
although low tuition is a point of pride, maintaining quality education is the
highest priority commitment. If the state is unable to sustain basic supplies
and expense funding for instruction and student services, it will be necessary
to consider whether a tuition surcharge is needed to maintain the commitment
to quality education.
The administration was working with student leadership to bring the
message to the Legislature on these points, and to make clear that these are
matters of importance to students.
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UW-Whitewater Economics Entrepreneurship Program
Acting President Lyall announced that on February 12, 1992, the College
of Business and Economics at UW-Whitewater, opened the nation's first student-
based business incubator facility in conjunction with its program in
entrepreneurship. The facility will provide low-cost space for student
business ventures and a means for student entrepreneurs to apply principles
learned in the classroom to real life markets and competition.
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UW-Stout Presentation on Manufacturing Technology Transfer
Acting President Lyall introduced UW-Stout Vice Chancellor George DePuy,
who noted that Menomonie is claiming a minor economic miracle: they have
attracted five new companies which created over 1,000 new jobs in the past two
years. Four of these five companies are manufacturing firms. One of the
reasons companies want to locate in Menomonee, he said, is to be close to UW-
Stout, which has a culture of interacting with industry that is unmatched by
many American institutions. The UW-Stout program that best typifies this
culture is the Manufacturing Technology Transfer program which has won two
national awards for helping Wisconsin companies transfer manufacturing
knowledge from the university laboratory to the manufacturing floor.
Mr. Larry Schneider, Director of UW-Stout's Manufacturing Technology
Transfer program, explained that the program received a first-place award in
1991 from the National Association of Management and Technical Assistance
Centers. Technology transfer and the whole issue of global competition is
very much in the public eye, and an article in Corporate Report Wisconsin stated
that when industry indicates a need for assistance, academia is quick to
respond. An article in The Milwaukee Sentinel further affirmed UW-Stout's stance
in technology transfer. Mr. Schneider cited specific Wisconsin companies that
are benefiting from UW-Stout's knowledge of technology transfer.
Displaying slides, Mr. Schneider explained what UW-Stout views as the
role of technology transfer and how it exercises differentiation between
technology transfer and the on-going educational efforts of the University
System. To aid in this industrial problem, the UW System is constantly
involved in developing a knowledge data base. An industry basically is in the
business of making a profit that allows it to stay in business, but it lags in
its knowledge base and internalizes implementation of available expertise,
knowledge and technology.
The Technology Transfer Institute involves several programs, one of which
is funded primarily by the UW-Extension's involvement through the Office of
Continuing Education. Various departments and programs at the university
allow daily interaction with both faculty and students. They report to the
School of Industry and Technology and, in turn, to the Extension Chancellor's
office.
Technology transfer is education or information uniquely packaged. It
has a different format from the traditional on-going educational system that
is state supported. What makes technology transfer work is a direct timely
interaction, on-site presence at the company, and follow-up--follow-up beyond
the point of recommendations and assessment. A technology transfer program
interfaces or connects clients to business and industry who have needs, and
they offer resources which go to the university itself--faculty, staff and
facilities. The faculty, staff and students are valuable to the industry; and
the industry provides student interaction through direct involvement in real-
life problems. The program holds those needs together by coordinating
proposals and identifying projects. It can move industries from traditional
manufacturing to a more integrated computer-controlled program which evolves
through a multi-staged process. In recognition of this, UW-Stout has
developed a three-phased approach to interact with industry: first, to perform
an on-site assessment; second, to work with the company to develop a specific
manufacturing strategy; and third, and most important, to outline
implementation of that strategy.
Significant networking takes place with these companies, which has an
impact on the economic development in the State of Wisconsin, and the
industry, State of Wisconsin and university all benefit. The program provides
valuable and timely engineering assistance; the state gains high-paying
manufacturing jobs; faculty have the opportunity to be involved in development
of expertise and skills; and students obtain real-life laboratory experience.
These experiences with industries are rolled back into instructional programs,
which aids in making the instructional programs unique and very valuable to
the State of Wisconsin, demonstrating the university's capacity and
willingness to provide direct assistance to Wisconsin's small and medium-sized
manufacturers.
Regent Steil stated that he was impressed with the program but wondered
if it was competing with the private sector in doing this work for what Mr.
Schneider described as medium-sized industries.
Mr. Schneider responded that in his opinion most of the companies they
are working with are usually looking for a unique package of assitance that is
not available on a consultative basis, nor are they in a position to use and
coordinate individual consultants. In most cases, however, the Transfer
Program backs out after working with a company to help in development of a
long-range plan and its implementation. The company then generally
aggressively interacts with private consultants and other industry experts.
That same type of catalytic action given to the company also helps the
consulting business industry.
In answer to a question by Regent Clusen on how client companies are
found, Mr. Schneider said that they do not initiate the contact and, in fact,
companies are on a waiting list for their help. A Board of Directors screens
applicant companies and makes the determination of which companies can be
helped in the appropriate time frame.
President Lyon stated the Board's appreciation for the informative
presentation.
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REPORT OF THE EDUCATION COMMITTEE
Regent Grover, Chair, presented the report.
Consent Agenda Items
Regent Grover presented Resolutions 6030-6039, which had been approved
unanimously by the Education Committee, and moved their adoption by the Board
of Regents as consent agenda items. The motion was seconded by Regent Davis
and carried unanimously.
Report on Strategic Planning in Student Affairs
Resolution 6030: That, upon recommendation of the Acting President of
the University of Wisconsin System, the Board of
Regents receives the Report of the Steering Committee
for Strategic Planning in Student Affairs in the
University of Wisconsin System and accepts the proposed
guidelines for implementation of the recommendations.
New Program Authorization: Ph.D., Developmental Biology, UW-Madison
(second review)
Resolution 6031: That, upon recommendation of the Chancellor of the
University of Wisconsin-Madison and the Acting
President of the University of Wisconsin System, the
Chancellor be authorized to implement the Ph.D. in
Developmental Biology.
Review of Recurring Reports
Resolution 6032: Be it resolved, that the Board of Regents accepts the
recommendations for disposition of recurring reports
required to be submitted to the Education Committee,
and instructs the Secretary of the Board to request
changes in statutory language, where indicated, and to
request the appropriate state committee or agency to
discontinue or change the report requirements, where
indicated.
Report on Advanced Opportunity Program
Resolution 6033: That, upon recommendation of the Acting President of
the University of Wisconsin System, the Board of
Regents accepts the Status Report on the Advanced
Opportunity Program for submission to the Governor and
the Joint Committee on Finance, pursuant to 1991
Wisconsin ACT 39 [s. 9157 (3j)].
Report on Strategic Planning for Libraries
Resolution 6034: That, upon recommendation of the Acting President of
the University of Wisconsin System, the Board of
Regents receives the Report of the Steering Committee
for Strategic Planning in Libraries in the University
of Wisconsin System and accepts the proposed guidelines
for implementation of the recommendations.
Authorization to Recruit: Associate Dean, Cooperative Extension,
UW-Extension
Resolution 6035: That, upon recommendation of the Chancellor of the
University of Wisconsin-Extension and the Acting
President of the University of Wisconsin System, the
Chancellor be authorized to recruit for an Associate
Dean of Cooperative Extension.
Authorization to Recruit: Associate Professor or Professor and Chair,
Department of Pathology and Laboratory Medicine, Medical School,
UW-Madison
Resolution 6036: That, upon recommendation of the Chancellor of the
University of Wisconsin-Madison and the Acting
President of the University of Wisconsin System, the
Chancellor be authorized to recruit for an Associate
Professor or Professor and Chair, Department of
Pathology and Laboratory Medicine, Medical School,
University of Wisconsin-Madison, at a recommended
salary range that exceeds the Executive Salary Group 6
maximum.
Authorization to Recruit: Associate Professor or Professor, Business
Ethics and Social Issues, School of Business, UW-Madison
Resolution 6037: That, upon recommendation of the Chancellor of the
University of Wisconsin-Madison and the Acting
President of the University of Wisconsin System, the
Chancellor be authorized to recruit for an Associate
Professor or Professor, Business Ethics and Social
Issues, School of Business, University of Wisconsin-
Madison, at a recommended salary range that exceeds the
Executive Salary Group 6 maximum.
Authorization to Recruit: Head Basketball Coach, UW-Madison
Resolution 6038: That, upon recommendation of the Chancellor of the
University of Wisconsin-Madison and the Acting
President of the University of Wisconsin System, the
Chancellor be authorized to recruit for a Head
Basketball Coach, University of Wisconsin-Madison.
Distinguished Professor of English and Comparative Literature, College of
Letters and Science, UW-Milwaukee
Resolution 6039: That, upon recommendation of the Chancellor of the
University of Wisconsin-Milwaukee and the Acting
President of the University of Wisconsin System, the
status of Jane Gallop be changed from Professor,
Department of English and Comparative Literature,
College of Letters and Science, to Distinguished
Professor of English and Comparative Literature,
College of Letters and Science, University of
Wisconsin-Milwaukee, effective the 1992-93 academic
year.
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Discussion of Proposal to Redraft UWS 17.06(2)
Regent Grover moved adoption by the Board of Regents of Resolution 6040,
which had been approved at a session of the Education Committee to which all
Regents were invited. The motion was seconded by Regent Schilling.
Resolution 6040: That UW System Administration staff be directed to
prepare in proper form, and submit to the Legislative
Council Rules Clearinghouse for review, proposed
amendments to s. UWS 17.06(2), Wisconsin Administrative
Code, concerning discriminatory harassment by students;
and further
That the Secretary of the Board of Regents be directed
to file a notice of hearing with the Revisor of
Statutes for inclusion in the Wisconsin Administrative
Register, the purpose of the hearing being to consider
the amendment of s. UWS 17.06(2), Wisconsin
Administrative Code, concerning discriminatory
harassment by students, said hearing to be held May 7,
1992 in Milwaukee, Wisconsin at 10:00 a.m.
Regent Barry moved to amend the language of the proposed rule by adding
the following sentence to the last paragraph: "If disciplinary proceedings
are thereafter instituted, and a violation is found, the proposed disciplinary
sanction shall also be reviewed by the President's designee to assure that it
is appropriate to the offense and comparable to sanctions that have been
imposed for similar violations." The motion was seconded by Regent Schilling.
In response to a question by Regent Grebe, Acting President Lyall
indicated her intention to designate the Office of the General Counsel to make
the determinations required by that section.
Put to the vote, the amendment was adopted.
The proposed rule as amended is attached to these minutes as EXHIBIT A.
President Lyon read a message from Regent Vattendahl, who could not
attend the meeting, stating his support for the proposed rule.
Regent Hirsch distributed resolutions, adopted by the UW-River Falls and
UW-Whitewater student governments in opposition to redrafting the rule. He
quoted from the UW-River Falls resolution which stated that only through
knowledge, education and experience will bigotry be eliminated. It was his
view that banning objectionable speech would only drive bigotry underground,
rather than openly confronting the problem and dealing with it. For that
reason, he was opposed to the resolution.
Regent Steil stated his belief that the proposed rule is an exercise in
futility and would certainly be challenged on constitutional grounds. While
he supported the amendment which had been passed, he also thought it unlikely
that the rule would be enforced, given recognition of the university's burden
of proof and need to protect due process rights. When these factors are
weighed in conjunction with the cost of litigation and chances for success, he
thought legal counsel would decide against proceeding with enforcement
actions. He intended to vote against the resolution on that basis, although
he fully supported the basic principles set forth in Resolution 6041.
Regent Krutsch expressed her concern about unintended consequences of
this type of rule. While the intention had been for the original rule to be
enforced narrowly, so that it would not infringe on First Amendment rights, it
was not until the court overturned the rule that those responsible for
administering the code expressed any displeasure with the way it was being
enforced. She had been appalled by some of the sanctions applied under the
original code and was concerned that officials who had been comfortable with
such actions also would be enforcing the redrafted code. That price, she
concluded, is not worth paying.
Regent Lubar stated that he would vote for the resolution because he
considered the proposed rule ethically and morally correct. He did not think
it would infringe on the First Amendment rights any more than would banning
pornography. Above all, he felt the rule sends the sort of message that
should be sent in times like these.
Regent Dreyfus commented that, under law, 18-year-olds are full citizens and
adults. He was opposed to placing more restrictions on the speech of citizens
who choose to become students than on citizens who are not students. In
addition, he felt a narrow vote to send the rule forward would convey a message
that should not be sent, particularly when there could be unanimous support for
Resolution 6041.
Regent Schilling illustrated his support for the rule by relating an
incident described in the 1989 hearing on the original rule. In that
incident, which took place in a university library, some white men had
harassed minority women by using epithets to describe why the women should not
be attending the university. Without a rule against such speech, the
librarians were powerless to stop the abuse. If the same situation had
occurred among employees in the workplace, the men could have been
disciplined.
Regent Dreyfus felt the chancellors are capable of handling such
situations under existing rules.
Regent Nicholas considered the proposed rule unfair and aimed primarily
at protecting minorities but not other people. He also believed the language
to be vague, causing uncertainty about interpretation and enforcement. Above
all, he believed free speech is paramount. While he hated epithets, he
considered the proposed cure to be worse than the disease. Instead, he
believed the problem should be addressed through the educational process,
existing rules, common sense and decency.
Regent Flores disagreed with the notion that racial epithets should be
considered speech protected by the constitution. Such epithets, he stated,
are not protected speech and add nothing to the exchange of ideas at the
university.
Regent Clusen pointed out that the proposed code not only would address
racism but also harassment of women.
Regent Davis commented that, while the media and others have portrayed
this as simply a free speech issue, the real issue is the responsibility of
the Board of Regents to assure every student the opportunity to get an
education without being verbally assaulted. Noting the Board's responsibility
for the university environment, he disagreed that the rule would create two
classes--those who have a right to speak and those who do not. Without the
rule, he thought the two classes being created would be those who enjoy their
college experience and those who suffer through it and are told it is a small
price to pay for a college education. Pointing out that students are paying
customers, he did not believe they are paying to hear that the Board cannot do
anything about conduct in the university setting. Enrollments at historically
black colleges and universities are at all-time high levels, meaning that
students of color are voting with their feet because they are increasingly
unwilling to pay that "small price" for their education.
He concurred that the Board also has the responsibility to maintain the
free flow of ideas, open debate and intelligent discourse. The airing of any
ideas, including demeaning ideas, are specifically allowed under the proposed
rule. The rule only prohibits verbally assaulting people in a manner that
would invoke a violent response. To him, the choice was for the Board either
to permit, and thus condone, harassment of children of color and women, or not
to permit such harassment; either to deny children of color the right to go to
school in peace or not to deny them that right. Courts and lawyers, he said,
will tell the Board if it has gone too far, but children of color and women
are telling the Board it has not gone far enough.
While he had come to the 1989 debate opposed to the original rule, he had
changed his position as he listened to students describe hostile and demeaning
environments on UW campuses. He was struck particularly by the testimony of
an Hispanic student who stated that he did not want to stifle any debate and
did not want any special treatment. He just wanted to go to class without
being subjected to racial slurs. He just wanted the same positive experiences
that the average student expects and demands.
It is the Board's responsibility, Regent Davis stated, to use every tool
at its disposal to provide an environment conducive to a positive educational
experience. Therefore, he intended to vote for the rule and urged his
colleagues to do likewise.
Regent Dreyfus commented that to view students as children would be
paternalistic. With respect to verbal discourse, he stated, the test of
belief in free speech is the willingness to defend the right to hear those who
have repugnant ideas. If there is any place where ignorance should be
utterable, he said, it should be on a university campus. A campus should not
be more restrictive than the general society.
Regent Krutsch rejected characterization of those opposed to the rule as
condoning racist harassment. There was a unanimous vote in Committee, she
pointed out, for Resolution 6041 which expressed abhorrence of such behavior.
Regent Davis commented that, if the Board permitted behavior when it had
the ability to preclude the behavior, then it must accept that those who
perpetrate acts do so with the full knowledge that the acts are permitted, and
that their behavior, while being verbally chastised, is not being restricted
by force of rule.
While he supported the airing of repugnant ideas, he said that is not the
issue in this rule. Instead, the issue is verbal assault. Throughout the
nation's history, he remarked, when threatened by some form of speech the
majority has acted to restrict that speech. As examples, he cited the
prohibition against crying "fire" in a crowded theater, against giving false
information in a business transaction, against disturbing the peace, against
threatening the nation's leaders, against speaking about defense secrets, and
against speech which constitutes sexual harassment. Like "pure milk," he
said, free speech had been altered to suit majority tastes and interests. It
is in the interest of the state and the university to have a diverse student
body, he stated. To be consistent with past behavior and to protect that
majority interest, the rule against verbal assault should be adopted.
Regent Hirsch stated that, as one who had often experienced epithets and
other harassment because he is Jewish, he has sympathy for those who support
the rule, but knows from personal experience that the effective way to change
such behavior is education and persuasion. Use of a rule to sanction such
behavior, he felt, will only produce resentment and no change in attitude.
Put to a roll-call vote, Resolution 6040 was adopted with Regents Barry,
Clusen, Davis, Flores, Gelatt, Grover, Lubar, Lyon, and Schilling (9) voting
for the resolution, and Regents Dreyfus, Grebe, Hirsch, Krutsch, Nicholas and
Steil (6) voting in opposition.
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Statement of Basic Principles
Adoption by the Board of Regents of the following resolution was moved by
Regent Grover and seconded by Regent Schilling:
True learning requires free and open debate, civil
discourse, and tolerance of many different individuals
and ideas. We are preparing our graduates to live and
work in a world that speaks with many voices and from
many cultures. Tolerance is not only essential to
learning, it is an essential to be learned. The UW
System is built upon these basic values and will act
vigorously to defend them. Each UW institution will
maintain an environment conducive to teaching and
learning that is free from intimidation for all
students.
The Board of Regents condemns discriminatory harassment
in any form. It is the policy of the Board to pursue
civil and criminal remedies and to apply appropriate
provisions of UWS 17 to respond to the assaultive and
violent conduct, physical threats and intimidation, and
destruction of property that may be associated with
discriminatory verbal harassment.
We call on all members of the university and the wider
community to honor and embrace the spirit of this
resolution. Further, we call on our institutions to
actively promote through educational experiences the
values of tolerance and diversity so essential to the
free exchange of ideas and a productive learning
environment.
Regent Dreyfus moved that the word "verbal" be stricken from the last
line of the second paragraph, and the motion was seconded by Regent Gelatt.
Regent Flores remarked that, if the word were removed, the resolution
might be viewed as not applying to verbal harassment and might weaken the
intent of the proposed rule.
Regent Gelatt stated that he had seconded the motion with the intent of
making the resolution a broader statement of principle. The proposed rule
would have a narrow application, and he thought it important to make a broad
statement that everything possible will be done to eliminate all forms of
harassment from UW campuses.
Regent Lubar expressed support for the resolution in its current form.
Regent Barry agreed with Regent Gelatt and suggested there be unanimous
consent to amend the resolution as suggested.
Regent Steil also believed that the amendment broadened the intent of the
resolution.
Regent Grebe asked if use of the word "verbal" in the resolution and the
proposed rule applies only to oral speech or to written speech as well.
Senior Counsel Hodulik replied that it applies to both oral and written
speech.
Regent Lubar stated his preference for a unanimous vote for the
resolution.
Put to the vote, the amendment was adopted unanimously.
The question then was put on the resolution as amended, and it was
adopted unanimously.
Resolution 6041: True learning requires free and open debate, civil
discourse, and tolerance of many different individuals
and ideas. We are preparing our graduates to live and
work in a world that speaks with many voices and from
many cultures. Tolerance is not only essential to
learning, it is an essential to be learned. The UW
System is built upon these basic values and will act
vigorously to defend them. Each UW institution will
maintain an environment conducive to teaching and
learning that is free from intimidation for all
students.
The Board of Regents condemns discriminatory harassment
in any form. It is the policy of the Board to pursue
civil and criminal remedies and to apply appropriate
provisions of UWS 17 to respond to the assaultive and
violent conduct, physical threats and intimidation, and
destruction of property that may be associated with
discriminatory harassment.
We call on all members of the university and the wider
community to honor and embrace the spirit of this
resolution. Further, we call on our institutions to
actively promote through educational experiences the
values of tolerance and diversity so essential to the
free exchange of ideas and a productive learning
environment.
-
Report of the Vice President
Introduction of UW-Extension
Administrative Leadership Program Class
In his report to the Education Committee, Vice President Portch
introduced the members of the first class of the UW-Extension Administrative
Leadership Program. The program aims to strengthen the leadership of faculty
and administration within UW-Extension.
American Chemical Society Awards
The Committee was informed that the American Chemical Society Committee
on Chemical Education has designated 22 student affiliate chapters as
outstanding for the 1990-91 academic year. Among those so designated are the
student affiliate chapters at UW-Eau Claire and UW-Milwaukee.
-
Revision of Mission Statement: UW-Stout
The Committee discussed a proposed revision of mission statement for
UW-Stout, which has made a request for entitlement to plan an undergraduate
program in manufacturing engineering. However, the current select mission
statement of UW-Stout does not include manufacturing engineering, and the
Board would have to approve a change in the mission statement in order to
allow the university to implement the program. Vice President Portch informed
the Committee that, based on the report and recommendations of consultants, he
has concluded that UW-Stout should be given an entitlement to plan a new B.S.
in Manufacturing Engineering. The Committee agreed with this conclusion.
In discussion at the Board meeting, Regent Gelatt asked if revision of
the mission statement would come to the Board for approval, and President Lyon
replied that the proposed revision is expected to be brought to the Board in
February 1993.
-
ORB 92/2: Trends in Degrees Conferred
The Committee discussed Occasional Research Brief 92/2: Trends in Degrees Conferred.
-
Undergraduate Teaching Improvement Awards
Undergraduate teaching improvement awards for 1992-93 were announced.
- - -
REPORT OF THE BUSINESS AND FINANCE COMMITTEE
Consent Agenda Items
Regent Gelatt, Chair, reported for the Committee.
Regent Gelatt presented the following resolutions which were approved
unanimously by the Business and Finance Committee, and moved their adoption as
consent agenda items by the Board of Regents. The motion was seconded by
Regent Nicholas and carried with Regent Davis abstaining on Resolution 6044.
Amendment of Authorization to Sign Documents
Resolution 6042: That, on the recommendation of the President of the
University of Wisconsin System, Regent Resolution #5945
approved by the Board on November 8, 1991, be
rescinded; and that the following revised resolution be
approved effective immediately:
That any of the following corporate or administrative
officers of the University of Wisconsin System --
Secretary, Associate Secretary, Assistant Secretary of
the Board, the President, any Vice President, and any
administrative officer or administrative assistant
designated by the President of the University of
Wisconsin System -- is authorized to sign:
1. Proposals, agreements, contracts and contract
supplements for research work or any other purposes
upon approval of the project by the President or
any Vice President of the University of Wisconsin
System or the appropriate chancellor or designee
with the following extramural entities:
United States Government, any of its agencies or
departments, any state or municipality or any
agency or department thereof, or any non-profit
organization.
2. Certifications, releases, inventory reports, and
other documents as required by the government in
connection with the termination of the contracts
with the federal government for research and
educational services furnished by the University of
Wisconsin System.
3. Applications, notices, bonds, and other instruments
required by the federal government in connection
with matters relating to federal laws and
regulations for the purchase and use of tax-free
alcohol in the laboratories of the University of
Wisconsin System.
4. Purchase orders and other instruments required by
the federal government for the procurement of
narcotics for use in the laboratories of the
University of Wisconsin System and in University
Hospitals.
5. Grants, contracts, leases, and agreements with
private-profit making organizations, with the
understanding that those in excess of $200,000
require formal acceptance by the Regents prior to
execution.
6. Royalty agreements with the University of Wisconsin
Press.
7. Transactions of the University of Wisconsin
System's employee savings bonds accounts.
Grants, contracts, leases and agreements, including
royalty agreements with the University of Wisconsin
Press, will be reported to the Regents at each
subsequent meeting.
-
Review of Recurring Reports
Resolution 6043: Whereas the Board of Regents, at its December 6, 1991
meeting unanimously adopted Resolution 5969 stating
that all required reports to the Board are to be
sunsetted effective July 1, 1992, with the proviso
that, prior to that date, each Board Committee would
provide an opportunity to consider requests for
restoration of reports that have been required and are
recommended for sunsetting, and
Whereas, at its February meeting, the Business and
Finance Committee reviewed and discussed the
recommendations of the Vice President for Business and
Finance relating to the listed reports, and made its
recommended changes,
Therefore, be it resolved that the federal,
legislative/state and Committee or Board mandated
reports be discontinued or recommended for continued
submission, at the frequency indicated, until the
committee and/or the Board shall otherwise determine.
SOURCE OF MANDATE
FREQUENCY
RECOMMENDATION
Federal:
UW System financial audit (as
required by OMB Circular
A-133)
Biennially
Continue
Legislative/State:
Compensation guidelines
[s. 36.09(1)(J)]
Annually
(Feb in even
years, June in
odd years)
Continue
Biennial compensation request
Biennially
(Oct/Nov of
even years)
Continue
Approval of biennial budget
request
Biennially
(Oct/Nov of
even years)
Continue
Approval of final decision
rules for annual operating
budget allocation
[s. 36.09(1)(h)]
Annually (June)
Continue
Approval of annual operating
budget [s. 36.09(1)(h)]
Annually (July)
Continue
Salary adjustments due to
competitive factors
[s. 36.09(1)(j)]
Annually (Sept)
Continue
Sick leave usage
[s. 40.05(4)(bp)(2.c.)]
Annually (Sept)
Discontinue
once all
institutions
are in
compliance
Quality Reinvestment Program:
Effect of enrollment
reductions on the
availability of resources
[s. 36.47]
Annually
through June
1994
Continue
through 1993-
94 only
Board of Regents:
Gifts and grants
Monthly
Continue
Bequests
As received
Continue
Financial status of UW System
Thrice yearly
(Feb, May, Oct)
Change to
semi-annual
report in
February and
October
Investment performance
Quarterly (Feb,
May, Sept, Nov)
Continue
Trust fund proxy report
Quarterly (Jan,
April, Aug,
Oct)
Discontinue
Informational report on
unclassified pay plan and
salary adjustments
Annually
(September)
Continue
Academic staff salary grade
and title structure
Annually
(April)
Continue
Tax Sheltered Annuity program
for employees
Annually
(April)
Continue
UW-Madison Athletic
Department financial status
Semi-annually
(June and
December)
Change to
annual report
in June until
deficit has
been
eliminated and
then
discontinue.
Competition policy
As needed
Trademark licensing
As needed
Management Information
Systems Strategic Planning
Annually
(May/June)
Continue
Supplies & Expense Task Force
report
Annually
(May/July)
Discontinue
after July,
1993
Internal audit schedule
Annually (May)
Continue
Internal audit update
including but not limited
to:
Response to Legislative
Audit Bureau reports
NCAA Division I audits
(MIL,GBY)
Quarterly
(Feb, April,
July, Oct)
Continue -
Approval of Gifts, Grants and Contracts
Resolution 6044: That, upon recommendation of the President of the
University of Wisconsin System, the gifts, grants and
contracts presented at this meeting (copy on file with
the papers of this meeting) be accepted, approved,
ratified and confirmed; and that, where signature
authority has not been previously delegated,
appropriate officers be authorized to sign agreements.
---
Restructuring of University Hospital and Clinics
Restructuring of the University Hospital and Clinics was discussed in a
Business and Finance Committee session to which all Regents were invited.
Representatives from the various medical areas spoke in favor of the
restructuring proposal. Regents asked a number of questions regarding the
existing structure, the state's share of the funding of the current hospital
facility and the amount of state support given to the operation of the
hospital. Vice Chancellor Noren outlined the tentative timetable which begins
with Regent support of the conceptual guidelines. More specific guidelines
will be developed by July of this year. Subsequent to internal approval, the
specific guidelines will be presented to the Board in September 1992. If
approved by the Board, a request for legislative approval would follow during
the biennial budget session early in 1993.
It was moved by Regent Gelatt, seconded by Regent Steil and carried
unanimously that the following resolution be adopted by the Board of Regents.
Resolution 6045: That, upon the recommendation of the Acting President
of the University of Wisconsin System and the
Chancellor of the University of Wisconsin-Madison, the
resolution approved by the Faculty Senate and endorsed
by the Hospital Council of Trustees presented at this
meeting be approved.
-
UW-Madison: McClimon Track
Regent Gelatt reported that the Business and Finance Committee, in
conjunction with the Physical Planning and Development Committee, heard a
presentation from the UW-Madison Athletic Department on reconfiguring the
McClimon Track to include a soccer field. The 1992-93 Athletic Department
budget, as approved by the Athletic Board, includes a $65,000 payment for a
20-year period for debt service on this project. Any donations received for
the project would be used to reduce the amount of bonding required. Because
this project would delay reduction of the Department's deficit, Regents Gelatt
and Hirsch voted against the resolution.
Regent Steil moved adoption by the Board of Regents of Resolution 6046
and the motion was seconded by Regent Nicholas.
Resolution 6046: That, upon recommendation of the University of
Wisconsin-Madison Chancellor and the Acting President
of the University of Wisconsin System, approval be
granted for an annual expenditure not to exceed $65,000
for twenty years for the payment of debt service on the
McClimon Track and Soccer Field project beginning in
1992-93. The maximum debt which may be incurred for
Phase 1 of the project is $723,650. That maximum is to
be reduced by the amount of donations given for this
project at the time of bonding.
Regent Gelatt explained his opposition to the project as related to the
slow progress being made by the Athletic Department to repay its deficit.
When the Board of Regents approved the 1991-92 budget in July 1991, it was
projected that the Athletic Department would pay off $610,000 of the remaining
$1.9 million deficit in the current year. In November 1991, the Department
requested to spend more money and to reduce the amount of the deficit paid
this year to $464,000. While the Board approved the additional authority,
Regent Gelatt opposed the request on the basis that it is time to get the
deficit paid and to ask for a date certain by which it will be paid. In the
budget presented at this meeting, the Department projects a total repayment of
only $300,000 this year.
Regent Gelatt noted that an emergency was declared in 1989 because the
deficit, which had been $200,000 in 1985, had grown to $1.3 million. A $10
per-student, per-semester, segregated fee was put in place to pay for
athletics along with a parking fee for faculty and staff. The total of those
two amounts is in excess of $1.2 million a year. The previous year's budget
paid $80,000 of the deficit. If the additional money provided to pay off the
deficit is subtracted, the operating deficit for the year was $1.2 million.
Rather than being used to pay the deficit, the additional money has been used
to pay for additional operating expenses to build the department.
It is important to make the point that no area of the university can
conduct business as usual in this time of financial stress, Regent Gelatt
stated.
The two objectives of the proposal are to resurface the track, which is
already funded by a court settlement, and to provide a new soccer field.
There has never been a competitive soccer field on the campus, he noted, but
there have been a number of proposals over time to construct one. One of the
most recent proposals was to convert intermural baseball playing fields into
soccer fields and to add lighting to other baseball diamonds so that they can
be used more hours of the day. That was turned down at the time because of
opposition to such lighting on campus. However, Resolution 6057, provides
$110,000 for lighting of the Natatorium East playing field for recreational
sports--the same amount that was turned down when the attempt was made to
build a soccer field.
Regent Gelatt, therefore, recommended tabling the resolution and asking
the Athletic Department to review their options.
Athletic Director Pat Richter commented that the Department cannot stand
still but must set priorities and make reinvestments. Noting that the
reduction in revenue from football attendance alone from 1985 to 1989 totaled
more than the accumulated deficit, he said the Department had moved in a short
period of time to improve that program. It is his belief that the football
program will provide the additional revenue that is needed to put the
Department in sound fiscal condition. While the deficit had not been reduced
on the most desirable timetable, he thought it important to take into account
the inherent fluctuations in college athletics and the reliance on program
revenue to sustain activities.
Successful programs, he noted, are the ones that attract the most
contributions. The 1991-92 budget is not dependent on contributions for
operating revenues. Instead, donations are being solicited for endowment
purposes.
It is also important to recognize, Mr. Richter stated, that the deficit
has not increased in a time when college athletics across the nation are under
financial stress. Without the $750,000 in segregated fees, the Department
would be in a much worse position. While segregated fee support continues to
be needed at this time, he hoped that would not be the case in the future.
Regent Flores asked if the Department's financial health hinges entirely
on football attendance. Mr. Richter replied that revenue sources had been
diversified but that the Department's financial well being does hinge on
returning to prior football attendance levels. The budget projected a modest
increase in football revenues for the coming year.
He viewed the track/soccer complex as a reinvestment in sports involving
20 percent of the Department's athletes. If nothing is done now, it will be
necessary to defer the project for about ten years, until the track again
needs resurfacing. Currently, the soccer teams are dependent on use of Breese
Stevens Field, which is too heavily scheduled for use by other teams. Booster
clubs have committed to paying half of the obligation, with the other half to
be paid by the Department. The urgency in scheduling this project is due to
terms of a settlement with the supplier of the track.
Regent Nicholas commented that, while he agreed with Regent Gelatt's
concern about the financial situation, he believed Mr. Richter's explanation
justified proceeding with the project. He felt the Athletic Department is
making strong progress and noted it has a financial surplus and is not using
tax dollars for its programs. He considered the timing appropriate because of
the settlement and thought it desirable to bring the soccer games to the
campus. While there is some risk, he thought the facility should be completed
as soon as possible. He stated his strong support for the Athletic Department
under the leadership of Mr. Richter and his belief that the Department is
moving in the right directions.
In response to a question by Regent Davis, Regent Gelatt said the
$723,500 to be spent for the combined track and field was not projected at the
time the plan for paying the deficit was formulated; nor was it projected at
the time of the settlement in 1991.
In reply to a question by Regent Dreyfus, Mr. Richter explained that, in
the worst case, if no money is donated for the project, the $723,500 cost
would be amortized over a 20-year period. The maximum expected payment from
department dollars would be $32,500, which he considered a good investment
since it would benefit so many athletes.
Regent Dreyfus commented that the real decision is whether to expand
facilities and, in doing so, make less progress in reducing the deficit.
Regent Grebe asked if the Athletic Department sees on the horizon any
other special opportunities for reinvestment.
Mr. Richter replied there is a priority wrestling project and finishing
of the McClain Athletic Facility, as well as continuing discussions about the
Field House. At this point, they considered the track/soccer project to have
the most immediacy. Others could not be financed without substantial funding.
Regent Lubar commented that the Athletic Department deficit is being
resolved, with the primary solution being to increase football revenue. He
felt it would be a mistake to lose the opportunity to build a soccer field for
this popular sport in which both the women's and the men's teams excel.
Noting that five non-income sports had been terminated the previous year,
Regent Lyon considered it beneficial that this proposal will reinvest in non-
income sports. When the $10 per semester segregated fee was instituted, it
was generally thought to be in support of non-income sports. If that fee is
to be maintained, he thought it important to reinvest in that area. He also
agreed that soccer is a growing sport, and a good facility is needed in order
to keep good athletes involved in it.
Regent Gelatt moved to table the resolution and ask the Athletic
Department to bring proposals to the April meeting on alternatives for
providing a competitive soccer field. The motion was seconded by Regent
Schilling.
Put to a roll-call vote, the motion failed with Regents Clusen, Dreyfus,
Gelatt, Grebe, Hirsch and Schilling voting in the affirmative (6) and Regents
Barry, Davis, Flores, Grover, Krutsch, Lubar, Lyon, Nicholas and Steil voting
in opposition (9).
Mr. Richter explained that delay would place the project in jeopardy
because of the need to make a final determination in accord with the
settlement.
Regent Krutsch asked if there are any other reasonable alternatives for a
soccer field that would cost less than this proposal. Secondly, she asked
about experience with the kind of donors who would likely contribute to a
soccer and track facility.
Mr. Richter replied that the Department is targeting donors identified as
soccer or track enthusiasts and that other funds that come to the Department
will not be diverted for this project. With regard to alternatives, he
explained that the soccer team practices on the recreational sports field
which is not self-contained and is not fenced to control access. If built
inside the track, access control would be provided. Although the old baseball
diamond would be a possible site, drainage on that area is a problem and a
reconfiguration would be necessary. Even then, he considered it an
undesirable alternative.
While he thought the project merited consideration, Regent Hirsch felt
compelled to vote against it because of student concern about the segregated
fee. When instituted, it was viewed as a temporary measure, but now is being
built into the athletic budget for the undetermined future. Noting that the
goal of the students and of the Athletic Department is to reduce the deficit,
he recalled that in November 1991 Regent Gelatt asked if it could be expected
that the deficit will be eliminated by June 1, 1995. The Athletic Department
chose not to commit to that date and is now projecting a date of June 1, 1997.
Students are concerned about whether the fee will be continued beyond the
deficit reduction date and do not wish the fee to become a permanent budget
addition.
Regent Nicholas commented that, while all are concerned about the
Department's financial condition, there is great hope and much optimism about
the future. Donations could improve considerably with more success in
football and basketball and with a recovery in the economy. With increases in
football attendance, the department's financial condition could be very strong
in coming years. He urged the Board to support the Athletic Director's
recommendation.
Regent Barry commented that one of the worst mistakes a business can make
is not to look to the future during difficult times and to miss an opportunity
which may not arise again. In this case, what would be lost is the
opportunity to combine these sports. The ultimate result would be two
separate sites on valuable land. Also lost would be the opportunity to
increase soccer revenues. Therefore, he urged looking to the future and
approving the project.
Regent Schilling asked how to escape the fact of spending money the
Department does not have, when no other unit of the university would be able
to do that.
Regent Nicholas replied that the budget would still be in surplus even
with the $65,000 expenditure to service the debt.
Regent Dreyfus challenged the notion that the decision must be made this
month. While the time frame might be tight, he thought the project still
could be done if the decision were made by the Board in April.
Duane Hickling, Director of UW-Madison Campus Planning, noted that, after
Regent approval, authorization from the Building Commission is needed. The
asphalt must be laid in May because it requires a 30- to 45-day curing time.
That would allow reinstallation of the track early in September. If there is
delay, the curing time would be delayed until late fall, which would
jeopardize installation of the track. In that case, he felt, the project
would have to be delayed until the next year.
Asked by Regent Dreyfus if he agreed with that assessment on timing, Vice
President Brown said he did not think a month's delay would mean the project
could not be done this year.
Put to the vote, the resolution was adopted with Regents Gelatt,
Schilling, Hirsch and Dreyfus voting in opposition.
-
Total Quality Management, UW-Madison
Regent Gelatt reported that Michael Williamson, special assistant to
Chancellor Shalala, gave an interesting presentation on how UW-Madison has
implemented the total quality management philosophy, with specific examples of
success in the financial aid check distribution process and graduate school
admissions process. Stating that this was a most impressive presentation,
Regent Gelatt commented that if such success can be achieved by total quality
management in other areas, it would be very much to the benefit of UW System.
-
Financial Status Report
Vice President Poellnitz reported to the Business and Finance Committee
on the financial condition of the UW System for the six-month period ending
December 31, 1991. Based upon the information presented, the institutions are
operating within the intent of the annual budget as approved by the Board.
Program revenue spending authority is being analyzed by System Administration
and any needed increases to meet program demands will be submitted to the
Department of Administration for approval. Based upon first semester
projections of academic fees, collections will exceed budget estimates by $2
million. Excess collections will be utilized to reduce future academic fee
increases in accordance with Regent policy.
-
Additional Items
La Follette Institute
Regent Lubar asked about proposed legislation to eliminate the La
Follette institute and was advised that the legislation had limited support.
He requested System Administration to provide the Committee with information
on the funding and position authorization for the Institute.
-
Class Audit Policy
Regent Nicholas asked about the status of the class audit policy and was
informed that a working group had been established to prepare a comprehensive
report. He and Regent Steil urged that the matter be expedited.
-
Audit Subcommittee
UW-Milwaukee Affirmation Action Audit
The Audit Subcommittee discussed the Legislative Audit Bureau's
evaluation of UW-Milwaukee enforcement of affirmative action policies.
Chancellor Schroeder stated that the LAB recommendations will be implemented.
Regent Steil asked that all staff at UW-Milwaukee be notified of the Board's
position and informed of whom to contact with any complaints. Dr. Marian
Swoboda, Assistant to the President for Equal Opportunity Programs, assured
the Committee that sufficient Regent policies are in place and that her office
will be reviewing each institution to ensure grievance and sexual harassment
procedures are in place and are being followed.
- - -
REPORT OF THE PHYSICAL PLANNING AND DEVELOPMENT COMMITTEE
Regent Dreyfus, Vice Chair, presented the report.
Consent Agenda Items
As consent agenda items, Regent Dreyfus presented Resolutions 6047-6060
and moved their adoption by the Board of Regents. The motion was seconded by
Regent Barry.
Regent Davis asked if any written opposition was registered to the course
of action proposed in Resolution 6060. Vice President Brown replied that
there was some opposition from Channel 47 participating in the arrangement.
There was no opposition, however, to building the tower.
Put to the vote, Resolutions 6047-6060 were adopted unanimously.
UW-Madison: Authority to Construct Charter Street Heating Plant Steam
Pressure Reducer/Desuperheater Equipment Replacement Project
Resolution 6047: That, upon the recommendation of the UW-Madison
Chancellor and the President of the University of
Wisconsin System, authority be granted to construct a
Charter Street Heating Plant Steam Pressure
Reducer/Desuperheater Equipment Replacement project for
an estimated total project cost of $250,000 of General
Fund Supported Borrowing - Utilities Repair/Renovation
Funds.
UW-Madison: Authority to Purchase a Warehouse and Land
Resolution 6048: That, upon the recommendation of the UW-Madison
Chancellor and the President of the University of
Wisconsin System, authority be granted to purchase a
warehouse and approximately 1.58 acres of land at 630
West Mifflin Street, at a cost of $1,022,200 using
Program Revenue Supported Borrowing.
UW-Madison: Approval to Increase Primate Center Annex Remodeling--
Phase III budget
Resolution 6049: That, upon the recommendation of the UW-Madison
Chancellor and the President of the University of
Wisconsin System, approval be granted to increase by
$55,000 the Primate Center Annex Remodeling - Phase III
budget, from $1,616,500 to a revised total estimated
project cost of $1,671,500 ($1,344,600 Federal Funds
and $326,900 General Fund Supported Borrowing - All
Agency Funds).
UW-Madison: Approval to Amend Lease of Space for UW Hospital and Clinics
Sports Medicine Program
Resolution 6050: That, upon the recommendation of the UW-Madison
Chancellor and the President of the University of
Wisconsin System, approval be granted to extend and
amend the lease of approximately 16,129 square feet of
space for the UW Hospital and Clinics Sports Medicine
Program located at 3313 University Avenue.
Lessor: BDB Investors, A Wisconsin Partnership
502 North Eau Claire Street
Madison, Wisconsin 53705
The current lease of space for the University of
Wisconsin Hospital and Clinics (UWHC) at 3313
University Avenue expires March 31, 1992, and will be
extended and amended to provide for the continued use
of 16,129 square feet (SF) of space for an 18-month
period beginning April 1, 1992 through September 30,
1993. The amendment will also provide for three, six-
month renewals from October 1, 1993, provided at least
120 days written notice is given by the Lessee. The
lease may be further extended for two additional
one-year periods.
The annual rental rate for the first year of the
amended lease will reflect an increase of 4% over the
current annual rental rate of $132,795. That rate
represents the average of differing costs per square
foot for various types of space ranging from prime
storefront areas to storage spaces. Each subsequent
April 1 through 1996, the annual rental rate will
reflect a 3% increase, in accordance with the following
schedule:
Lease Period Term Annual Cost Cost/SF
April 1, 1992 through March 31, 1993 ] 18 months $138,107 $8.56/SF
April 1, 1993 through September 30, 1993 ] $142,250 $8.82/SF
October 1, 1993 through March 31, 1994 6 months $142,250 $8.82/SF
April 1, 1994 through September 30, 1994 6 months $146,518 $9.08/SF
October 1, 1994 through March 31, 1995 6 months $146,518 $9.08/SF
April 1, 1995 through March 31, 1996 12 months $150,913 $9.36/SF
April 1, 1996 through March 31, 1997 12 months $155,441 $9.64/SF
The amendment will also provide an option to lease an
additional 1,130 square feet of space effective April
1, 1992, at a monthly rental rate of $833.37 ($8.85/SF)
with annual 3% increases effective April 1, 1993 and
each subsequent April 1 through 1996. Also, effective
July 1, 1992, or earlier if vacated by the current
lessee, the University may occupy an additional 2,200
square feet at a monthly rental rate of $2,200.00
($12/SF) with an annual 3% increase effective April 1,
1993 and each April 1 through 1996. This area has a
higher per square foot cost due to its prime, store
front location. Both options could provide space
needed for expansion or further consolidation of other
Sports Medicine programs, such as the Comprehensive
Spine Center.
The University will continue to fund the cost of all
utilities and services, which is estimated at $4.55/SF.
All other provisions of the base lease contract will be
unchanged. Rental payments and the cost of utilities
and services will be provided from University Hospital
and Clinics' operating funds.
UW-Madison: Approval of Design Report and Authority to Construct
Chamberlin Hall West Wing Facility Upgrade
Resolution 6051: That, upon the recommendation of the UW-Madison
Chancellor and the President of the University of
Wisconsin System, the Design Report be approved and
authority granted to construct the Chamberlin Hall West
Wing Facility Upgrade - Phase I project, at an
estimated total project cost of $1,300,000, using
General Fund Supported Borrowing - Health, Safety and
Environment funds.
UW-Madison: Approval for Three-Building Roof Replacements
Resolution 6052: That, upon the recommendation of the UW-Madison
Chancellor and the President of the University of
Wisconsin System, authority be granted to construct
roof replacement projects on the following buildings on
the campus at UW-Madison at a total cost of $839,000
using $664,000 of General Fund Supported Borrowing -
Facilities Repair and Renovation Funds and $175,000
Housing Division Program Revenue funds:
Building Roof Age/Priority Budget
a. Stovall Hall (Hygiene Lab) 19/1 $ 134,000 (GPR)
b. Humanities Building 25/1 530,000 (GPR)
c. Ogg Hall 28/1 175,000 (PR)
TOTAL: $ 839,000
UW-Madison: Approval to Construct Humanities Building and Elvehjem Museum
of Art Deck Repair/Replacement Project
Resolution 6053: That, upon the recommendation of the UW-Madison Chancellor
and the President of the University of Wisconsin System,
authority be granted to construct a Humanities Building
and Elvehjem Museum of Art Ground Level Deck
Repair/Replacement project, on the campus at UW-Madison,
at an estimated cost of $190,000 of General Fund Supported
Borrowing - Facilities Repair and Renovation.
UW-Stevens Point: Authority to Complete Land Trade; Adjust Campus
Boundary; Construct Parking Lot X Redevelopment and Expansion
Resolution 6054: That, upon the recommendation of the UW-Stevens Point
Chancellor and the President of the University of
Wisconsin System, authority be granted to:
(a) complete a land trade between the City of
Stevens Point, Saint Stanislaus Parish and the
University;
(b) adjust the campus boundary as a result of the
land trades between the three parties; and
(c) construct a Parking Lot X Redevelopment and
Expansion project, at an estimated total project
cost of $210,000 of Program Revenue Supported
Borrowing.
UW-Stevens Point: Approval to Name a Room
Resolution 6055: That, upon the recommendation of the UW-Stevens Point
Chancellor and the President of the University of
Wisconsin System, authority be granted to name Room 027
in the Health, Physical Education, Recreation and
Athletic Building the "Brodhagen/Counsell Room."
UW-Whitewater: Approval of Budget Increase for Irvin L. Young Multi-
Purpose Auditorium
Resolution 6056: That, upon the recommendation of the UW-Whitewater
Chancellor and the President of the University of
Wisconsin System, authority be granted to increase by
$342,519 the budget for the Irvin L. Young Multi-
Purpose Auditorium, from $9,000,000 to $9,342,519 from
Gift Funds.
UW-System: Approval of Minor Projects
Resolution 6057: That, upon the recommendation of the UW-Green Bay,
LaCrosse and Madison Chancellors and the President of
the University of Wisconsin System, authority be
granted to construct the following projects, at the
budgets and from the funding sources indicated,
summarized as follow:
General Fund Supported Borrowing:
Facilities Repair and Renovation Funds $331,000
Utilities Repair and Renovation Funds 244,000
Program Revenue Funds 110,000
$685,000
(a) UW-Green Bay: Cofrin Library Carpet Replacement
project, $220,000, General Fund Supported
Borrowing - Facility Repair and Renovation
Funds.
(b) UW-Green Bay: Campus Walkway Lighting
Replacement project, $244,000, General Fund
Supported Borrowing - Utilities Repair and
Renovation Funds.
(c) UW-LaCrosse: North Hall Window-Wall Restoration
project, $111,000, General Fund Supported
Borrowing - Facility Repair and Renovation
Funds.
(d) UW-Madison: Natatorium-East Playfield
Recreational Sports Lighting project, $110,000,
Program Revenue Funds.
Review of Recurring Reports
Resolution 6058: Whereas the Board of Regents, at its December 6, 1991
meeting unanimously adopted Resolution 5969 stating
that all required reports to the Board are to be
sunsetted effective July 1, 1992, with the provision
that, prior to that date, each Board Committee would
provide an opportunity to consider requests for
restoration of reports that have been required and are
recommended for sunsetting, and
Whereas, at its February meeting, the Physical Planning
and Development Committee reviewed and discussed the
recommendations of the Vice President for Physical
Planning and Development relating to the listed
reports, and
Whereas, neither the members of the Physical Planning
and Development Committee nor other members of the
Board have requested restoration of any report nor
suggested the elimination of any additional reports,
Now, therefore, be it resolved that the legislatively
mandated and Committee and/or Board-mandated reports
listed below are recommended for continued submission,
at the frequency indicated, until the Committee and/or
the Board shall otherwise determine:
Source of Mandate
Frequency/Recommendation
Federally Mandated
There are no federally mandated
reports submitted to the Committee
Legislatively Mandated
Report to the Legislature Relating
to Solid Waste Experiment Centers
[1989 ACT 31m Sec. 36.25(3m)(e)]
Annually, in November, until the
requirement is rescinded by the
Legislature.
Sale of Surplus Lands (1983 ACT
27) submitted to Joint Finance
Committee and Building Commission
January 1, and biennially
thereafter, until the requirement is
rescinded by the Legislature.
Land Information Report (1989 ACT
31)
March 31, 1990 and biennially
thereafter, directly to the Land
Information Board, as authorized by
the Board of Regents on 4-6-90.
UW System Land Holdings Report
(includes annual report on System
leased spaced, with total lease
commitment exceeding $100,000)
July 1 annually, with the report
including leases with a total lease
commitment exceeding $200,000. This
is consistent with the Board's
action on 11/08/91 (Resolution 2781)
relating to "Authorization to Sign
Documents," which raised this
threshold for contracts, leases and
agreements from $100,000 to
$200,000.
City/County Operating Budgets for
UW Centers
Annually, in May
Report of Campus Security Night-
Walk Inspections: to determine
lighting and other improvements
needed to increase campus
security.
Annually, through 1996, then review
to determine need to continue.
Special Reports Addressing
Elements of Responsibility for PPD
Committee: detailed information on
the programs and operations under
the purview of the Committee.
Monthly, at the request of the
Chair, until all aspects of bylaws
provisions have been addressed.
Periodic special reports to be
presented thereafter, as needed.
Report on UW-Madison University
Research Park: update on
activities at and plans for the
Park.
Annually, in April--oral report only
to be presented by the Chancellor or
Park Director.
Reports of Construction Contracts
and Change Orders Over $25,000
signed for projects within Regent-
approved budgets.
As needed, with dollar threshold
increased to $200,000, consistent
with the earlier referenced November
1991 Board action relating to
"Authorization to Sign Documents."
UW System Auxiliaries Infrastructure Task Force Report
Resolution 6059: That, upon the recommendation of the Chancellors and the
President of the University of Wisconsin System, the
"Auxiliaries Infrastructure Task Force Report," dated
February 1992, is accepted and the recommendations
embodied in the Report endorsed.
UW System: Granting of Authorizations Relating to WHA Candelabra Tower and
Purchase of Channel 27 Property
Resolution 6060: That, upon the recommendation of the University of
Wisconsin System President, the following authorizations
relating to the WHA candelabra tower and purchase of the
Channel 27 property be approved:
(1) to construct the candelabra tower and related
structures, at a cost of $3,882,000, funded by
Program Revenue Bonding Authority;
(2) to request Department of Administration staff to
negotiate a taxable bond/note for the amount;
(3) to enter into a lease agreement with the Motorola
Corporation for a period of 15 years, during which
Motorola would retire the debt and assume ownership
of the tower. The Board of Regents would retain
ownership of the land. A provision of this
lease/purchase would be that ECB and WHA be assured
of occupancy on the tower as long as it exists;
(4) to enable WHA to enter into a lease agreement for
occupancy on the tower at an initial rate of
$60,000 per year;
(5) to purchase the Channel 27 property at a cost of
$1.9 million using Program Revenue Bonding
authority;
(6) to enter into a lease with the University Research
Park for the Channel 27 property for a period of 20
years, during which the University Research Park
would retire the debt and assume ownership of the
property;
(7) to request DOA staff to negotiate a taxable
bond/note for the amount.
---
UW-Madison: McClimon Track
Upon motion by Regent Dreyfus, seconded by Regent Steil, the following
resolution was adopted unanimously:
Resolution 6061: That, upon the recommendation of the UW-Madison Chancellor
and the President of the University of Wisconsin System,
authority be granted to construct a 1991-93 McClimon
Running Track Replacement/Soccer Field Development - Phase
1 project, for a total cost of $1,050,000 ($723,500
Program Revenue Supported Borrowing and $326,500
contractor/manufacturer reimbursement). Gift Funds, as
they become available, will be used to offset Program
Revenue expenditures.
Campus Planning Reports
Chancellor Kuipers, UW-La Crosse, and Chancellor Thibodeau, UW-River Falls,
described for the Physical Planning and Development Committee the positive
results achieved by intensive campus planning efforts at their respective
campuses.
-
Report on Construction Standards
This report to the Committee, requested by Regent Gundersen, showed that
there is an extensive system for establishing and reviewing standards in
construction, repair and remodeling of facilities.
-
Milwaukee-Civic Center Project
The Committee received a report on the Milwaukee Civic Center project. Its
purpose was to provide Regents with a summary of background information
previously conveyed in several separate reports.
-
1993-95 Capital Budget Guidelines
At the Committee's request, Robert Brandherm, Administrator of the Division
of State Facilities Management, discussed budget guidelines for the 1993-95
capital budget, stating that funding will be limited and that emphasis must be
placed on maintenance as opposed to new construction. Stating that the Committee
was very pleased that Mr. Brandherm attended the meeting to share his views and
opinions, Regent Dreyfus considered this a positive sign that communications with
the Department of Administration are improving markedly.
- - -
At 12:00 p.m., the following resolution, moved by Regent Davis, was adopted
on a unanimous roll-call vote, with Regents Davis, Dreyfus, Gelatt, Grebe,
Hirsch, Krutsch, Lubar, Lyon, Nicholas and Steil voting in the affirmative (10).
There were no votes in opposition and no abstentions.
Resolution 6062: That the Board of Regents recess into closed session to
consider employment matters, including annual evaluations,
for permission to offer a salary above executive salary
group six maximum, UW-Milwaukee, and for temporary base
salary adjustment which exceeds executive salary group six
maximum for an existing faculty member, UW-Madison, as
permitted by s. 19.85(1)(c), Wis. Stats.; To consider personal
histories concerning honorary degree nominations at UW-
Oshkosh, UW-Parkside and UW-River Falls, as permitted by
s. 19.85(1)(f), Wis. Stats.; and To confer with Legal Counsel,
as permitted by s. 19.85(1)(g), Wis. Stats.
- - -
CLOSED SESSION ACTIONS
The Board arose from closed session at 2:00 p.m., at which time the
following actions were announced:
Approval to Offer Salary above Executive Salary Group 6 Maximum,
UW-Milwaukee
Resolution 6063: That, upon recommendation of the Chancellor of the
University of Wisconsin-Milwaukee and the Acting President
of the University of Wisconsin System, the chancellor be
authorized to offer a salary above the Executive Salary
Group Six maximum for Peter R. Garcia, M.D., University
Physician, University of Wisconsin-Milwaukee.
Temporary Base Salary Adjustment above Group 6 Maximum, UW-Madison
Resolution 6064: That, upon recommendation of the Chancellor of the
University of Wisconsin-Madison and the Acting President
of the University of Wisconsin System, a temporary base
salary adjustment of $3,800, resulting in a new rate of
C$89,586, be approved for John R. Nevin, Grainger
Wisconsin Distinguished Professor of Business, School of
Business, University of Wisconsin-Madison, for Semester
II, 1991-92.
Honorary Degree, UW-River Falls
Resolution 6065: That, upon the recommendation of the UW-River Falls
Chancellor and the Acting President of the University of
Wisconsin System, Professor Fang Lizhi be awarded the
honorary degree of Doctor of Humane Letters at the
University of Wisconsin River Falls, subject to acceptance
by the nominee.
The meeting was adjourned at 2:00 p.m.
Judith A. Temby, Secretary
April 3, 1992