Programming for the
in the University of Wisconsin System
Service-Based Pricing Guidelines and Procedures
Non-Traditional student means either:
- students who are age 25 and above, part or full time, at the under-graduate, professional or graduate level, or
- students who are enrolled in programs delivered in a non-traditional manner (i.e. flexible as to time, place, media, or mode of instruction).
Service-based pricing applies to graduate and other adult non-traditional programs for credit.
Programs can be:
- Certificate or degree programs. Programs are defined as a series of courses leading to a certificate or degree.
- Individual courses or a series of courses designed to provide students with a specific set of competencies, including those designed for and delivered to a specific business
- Delivered on or off-site.
Traditional-aged students who are taking one of the above categories of program also would be subject to service-based pricing except as noted in #7 below.
- The program is a graduate or other adult non-traditional program.
- The program is designed primarily for adults and meets one or more of these seven criteria outlined in the Enrollment Management (EM-21) Policy:
- Offers flexible scheduling packages
- Offers flexible course delivery options
- Provides ancillary services such as evening or weekend services (academic advising, registration, financial aid, etc.), program specific career advising, free or dedicated parking, book delivery services, etc
- Implements degree completion programs
- Provides more geographic dispersion
- Works with area employers to develop programs to meet training needs
- Provides Certificate and customized Master's degree programs
- Information about the market and competitive pricing is submitted by the institution as part of the approval process.
- The program is priced to take into account fixed and variable costs, future enrollments and frequency of offerings, recognizing new and additional program cost implications.
- As with other program revenue courses, Service-Based Pricing programs will be responsible for the cost of fringe benefits.
- For informational purposes only, the institution should describe any incentive systems that reward the sponsoring academic units.
- Tuition for all students taking these courses will be charged outside the credit plateau, at the service pricing rate. However, in the case where currently enrolled degree seeking students are taking some of these courses as part of their regular degree program, the chancellor may waive this principle and charge within the credit plateau.
- These courses/programs must at least recover direct costs without institutional subsidy. These courses/programs are presumed to be offering additional services to their adult students. These programs also will return 100 percent of tuition revenue to the institution. Therefore, it is presumed that the charges will be above the current tuition schedule.
Courses which are part of a service-based program will not be open to student auditors.
To facilitate timely program response to the adult market, the approval process will proceed on an accelerated basis.
- Institutions should submit all associated materials to the President no less than two months before the proposed rate is scheduled to go into effect.
- The proposal should be sent simultaneously to the Vice President for Finance and Associate Vice Presidents for Office of Policy Analysis and Research (OPAR ) and Budget & Planning.
- The proposal will be reviewed for compliance with above guidelines, Board of Regents EM-21 Policy, and other pertinent Regent and administrative policies.
- The President will provide written action within one month, after staff review.
- The President will report her action to the Board of Regents.
- Existing tuition rates in programs initiated through Fund 104 (Continuing Education Extension) which become Fund 101-103 (State General Program Operations funds) are exempt from this review process.
- Once a program has an approved Service Based Pricing rate, it does not need re-approval from the President for regular future rate increases which are at or below the percentage increase for the relevant regular graduate or undergraduate rate. The rate increase should simply be submitted as part of the annual budget process to the UW System Office of Budget & Planning.
- If the rate increase in any year after initial approval is higher than the relevant regular graduate or undergraduate rate, itemization of the rationale within the above guidelines on costs and market will be sent to the President for approval.
Programming for the Non-Traditional Market in the UW System
APPENDIX A: Roles and Responsibilities
APPENDIX B: Service-Based Pricing Guidelines and Procedures
APPENDIX C: Principles for Pricing Distance Education Credit Courses, Degree and Certificate Programs