Employee Reimbursement Account (ERA)
All benefit-eligible employees may participate in the ERA program except LTEs, Fellows, Scholars, Graduate Interns/Trainees, or Post-Doctoral Fellows/Trainees. There is an error in the eligibility section on page 4 of the 2014 ERA booklet - research assistants ARE eligible to participate in the ERA program.
Two Flexible Spending Accounts Available
The Employee Reimbursement Account (ERA) program offers two Flexible Spending Accounts (FSAs):
- Health Care FSA allows you to set aside money on a pre-tax basis for medical, dental, vision, and prescription expenses that your insurance doesn't cover.
- Dependent Day Care FSA allows you to set aside money on a pre-tax basis for dependent care expenses such as after school care, preschool and adult and child daycare.
You decide how much to set aside and that amount is deducted from each paycheck before your Federal, State, and FICA taxes are calculated so you save money on taxes.
Important Health Care & Dependent Day Care FSA Restrictions
- You cannot change your election after you enroll for the plan year unless you have a qualifying Change in Status event (see page 18 of the ERA booklet for details).
- Only expenses for services provided to you and your eligible dependents during the plan year are reimbursable. Same-sex spouses are now eligible dependents under the ERA program.
- The plan year is January 1st to March 15th of the following year.
- Any unused amounts not incurred by the end of plan year will be lost!
- You must submit all claims by the April 15th following the end of the plan year.
- You must re-enroll in the plan every year during the Annual Benefit Enrollment (ABE) period.
Health Care FSA
The Health Care FSA is used to pay for eligible medical expenses that are not covered by your insurance. These expenses can be incurred by you, your spouse (including same-sex spouse), your qualifying child up to age 26, or your qualifying relative.
Minimum Annual Contribution: $100
Maximum Annual Contribution: $2,500
See the WageWorks HC Eligible Dependent Checklist to ensure your dependent(s) qualifies.
For a full list of covered expenses, see WageWork’s Health Care Eligible Expenses.
Dependent Care FSA
The Dependent Day Care FSA is used to pay for eligible dependent care expenses such as after school care, preschool, and adult and child daycare.
Minimum Annual Contribution: $100
Maximum Annual Contribution: $5,000 (restrictions apply – see page 12 of ERA booklet)
Eligible dependents include your spouse (including same-sex spouse), qualifying child(ren) up to age 13, or your qualifying relative. See page 12 of the ERA booklet and the WageWorks DC Eligible Dependent Checklist to ensure your dependent(s) qualifies.
For a full list of covered expenses, see WageWork’s Dependent Care Eligible Expenses
You must enroll for ERA through WageWorks, the plan administrator.
- You can enroll in ERA online at www.wageworks.com until 10:59 p.m. CST on November 1, 2013.
- You are encouraged to enroll online but you may also enroll by submitting an enrollment form directly to WageWorks by November 1, 2013. The form should be faxed to WageWorks at 1-866-672-4780 or mailed to: PO Box 1840, Tallahassee, FL 32302-1840.
- You may call WageWorks Customer Care toll-free at 1-855-428-0446, Monday -Friday 7 a.m.- 7 p.m. CST for enrollment assistance.
You must re-enroll in the program every year.
- Use the WageWorks calculators to determine your annual expenses and tax savings.
- Download the WageWorks EZ Receipts™ mobile app. Access your accounts and submit claims from your phone!
- If you have a WageWorks Visa® Card, your 2014 election will be loaded on your card – you will not receive a new card for 2014. Any remaining 2013 balance will be carried over on your card and will be available for use until March 15, 2014. If you no longer have your card, contact WageWorks at 1-855-428-0446 for a replacement card. New enrollees will receive a WageWorks Card for 2014.
- More information about claims submission is available.